Office Administrator
Office Administrator
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4-5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Are you an organized proactive and energetic individual looking to take the next step in your administrative career My Client is seeking a Skilled Office Administrator to join our dynamic Operations team. This position plays a pivotal role in ensuring the daytoday smooth functioning of the office. The successful candidate will be responsible for debtor collections office administration and ensuring optimal support to internal departments and external clients.
Administrative Support
Provide clerical support and ensure a wellmaintained and organized office environment.
Maintain structured filing systems and document repositories (physical and electronic).
Ensure all office equipment is functional and maintained.
Debtors & Financial Administration
Oversee debtor collections and maintain accurate records of accounts receivable using Xero.
Follow the full Accountability Process for overdue clients and escalate where necessary.
Monitor deposits petty cash and reimbursements; ensure proper documentation and reconciliations.
People & Meeting Coordination
Track staff attendance leave forms absenteeism and late arrivals.
Schedule internal and client meetings (physical and virtual) including calendar invites and room bookings.
Support internal training SEESA arrangements and webinar participation.
Document & Agreement Handling
Monitor prepare and track retainer agreements including proposals and debit instructions.
Handle submission of annual returns (CIPC) and maintain client records on MFiles.
General Office Support
Handle adhoc administrative tasks for the Director Operations Manager and Sales department.
Manage office supplies liaise with suppliers and ensure timely procurement of stationery and consumables.
Support finance and sales team in processing payments and client communication.
Requirements
Diploma or relevant tertiary qualification in Office Administration.
Minimum 3 years experience in business administration office management or accounting support.
Strong command of Microsoft Word Excel and Outlook.
Fluent in English and Afrikaans verbal and written.
- Excellent planning organizational and time management abilities.
- Ability to handle confidential information with discretion and trust.
- Strong interpersonal communication and conflict resolution skills.
- Calm and levelheaded in highpressure environments.
- High emotional intelligence (EQ) and adaptability.
- Friendly presentable and professional demeanor with exceptional telephone etiquette.
Office Administration Debtors Microsoft Office
Education
Degree or Diploma
Employment Type
Full Time
Company Industry
Financial Services / Insurance Agencies and Brokerages / Investment Banking
