Administrative Assistant 24-month contract

The Administrative Assistant is responsible for providing daytoday administrative support to the Relationship Management Team in CPP Investments Toronto office. This will include managing calendars meetings expenses events presentations travel CRM and group initiatives.

Accountabilities:

• Proactively coordinates multiple calendars including scheduling internal and external meetings room bookings and calls and works with global CPP Investments departments/offices to coordinate logistics.
• Ensures team members are prepared for meetings and carryforward action items.
• Performs expense reporting and coordinates approval and processing of invoices.
• Assists in the creation of high quality onbrand communications reports and presentations.
• Provides support and assists with departmental and team offsites and social events.
• Coordinates and books travel arrangements including flights hotels and visa requirements as needed.
• Handles highly confidential material/matters relating to the department and organization with utmost discretion.
• Coordinates and performs critical internal processes for the team.
• Works closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.

Qualifications :

• Minimum of 3 years of experience in an Administrative Assistant position; exposure to the financial industry preferred
• University or college degree preferred
• Advanced knowledge of MS Office (Word Excel Outlook Calendar) and comfort and interest in learning new applications
• Experience with calendar management booking high profile meetings events and managing the expense reimbursement process
• Experience with CRM is an asset
• Proven attention to accuracy and detail highly organized with the ability to prioritize and multitask
• Strong communication skills (verbal and written) and interpersonal skills
• Motivated energetic eager to learn adaptable and professional
• Ability to work in a high performing culture under pressure and with timesensitive deadlines
• Able and willing to work flexible hours as required
• Exemplify our Guiding Principles of Integrity Partnership and High Performance

Additional Information :

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At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc. please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work :

No