Global Security Executive Assistant for Principal Deputy - Active Security Clearance Required
Global Security Executive Assistant for Principal Deputy - Active Security Clearance Required
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We have an opening for a Global Security (GS) Executive Assistant to the Principal Deputy. You will perform a full range of advanced and complex executive assistant services in a highly visible environment. You will also serve as a pointofcontact for the area and senior manager supported; interface with seniorlevel internal and external personnel to exchange gather and disseminate information. This position is in the GS Principal Associate Directorate (PAD).
In this role you will
- Represent GS in daily interactions with senior management/executives both internal and external to the Laboratory and provide executive level support to the Principal Deputy.
- Proactively manage the daily schedule calendar email contacts meetings (internal and external) conferences and professional engagements of the Principal Deputy.
- Initiate clarify compile compose edit coordinate finalize and disseminate a variety of documents messages agendas reports and correspondence containing confidential and sensitive information on behalf of the Principal Deputy.
- Serve as the executive point of contact and independently set priorities when committing the Principal Deputys time; organizing and coordinating complex and often confidential calendars.
- Conduct preliminary research make requests for information compile and coordinate internal and external information on a variety of business operational and administrative topics and manage complex and often confidential files.
- Schedule plan organize and coordinate a variety of internal/external meetings and collaborate with the Principal Deputy and senior managers to develop meeting agendas and identify and coordinate meeting attendees and presentation materials; responsible for distributing and tracking meeting notes and action items through completion; balancing and prioritizing regular updates.
- Arrange and approve travel arrangements and independently make complex itinerary adjustments as required.
- Provide backup support to the Senior Managers in GS and serve as a core member of the administrative team in GS.
- Manage confidential documents including incoming correspondence on behalf of the Principal Deputy determining priorities routing and retention/destruction status using Laboratory guidelines.
- Perform other duties as assigned.
In Addition at the A03.3 Level:
- Independently clarify coordinate communicate and disseminate information on behalf of the Principal Deputy and other senior managers; independently assess and respond to inquiries prioritize actions followup and ensure resolution on a wide variety of issues.
- Supports the Principal Deputy and senior managers in moving projects forward by assisting with information gathering communicating with different parties developing and monitoring plans keeping track of responsibilities and driving appropriate prioritization of key initiatives.
- Conduct research and make requests for information compile and coordinate internal and external information on a variety of business operational and administrative topics.
- Serves as the administrative liaison to internal and external stakeholders supporting the coordination of highly involved projects with frequently changing variables and minimal guidance.
- Independently assess and respond to inquiries; prioritizing actions followingup and ensuring resolution on a wide variety of issues.
Qualifications :
- This position requires an active Department of Energy (DOE) Qlevel clearance or active TopSecret clearance issued by another U.S. government agency at the time of hire. Also you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.
- Advanced experience providing executive assistant support to senior management/executives; experience representing senior management/executives to diverse internal and external contacts.
- Advanced executive assistant skills and experience including fast accurate keyboarding and excellent grammar proofreading and editing skills; expert level skills and experience with personal computers and associated software; including expertise in preparing presentations using PowerPoint or similar software and experience using Excel and Teams.
- Experience coordinating and leading administrative projects; demonstrated analytical problemsolving and decisionmaking skills necessary to independently identify and recommend appropriate actions and solutions to administrative issues.
- Advanced knowledge of business operations and organization of area supported.
- Advanced organizational skills and the ability to prioritize multiple and complex tasks and work effectively in a fastpaced environment with short deadlines and frequent interruptions.
- Advanced communication skills to effectively interact and represent the CoSand DPen with all levels of management both internal and external to the Laboratory.
- Knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues and exercising judgment and discretion.
In Additional qualifications at the A03.3 Level:
- Associates degree in a related field or equivalent combination of extensive experience and education in a related business operational and/or organizational area.
- Broad experience and knowledge of business operations and organization of area supported; knowledge of external organizations related to area supported. Significant knowledge of Laboratory mission business and operations. Demonstrated use of knowledge for resolution of a variety of topics.
- Significant experience working closely with and representing senior management/executives to diverse internal and external contacts communicating senior managers direction to various recipients.
- Ability to handle sensitive and confidential issues with tact and discretion knowledge of appropriate handling of sensitive and classified documents.
- Advanced problemsolving and decisionmaking skills necessary to independently recommend appropriate actions and solutions.
Qualifications We Desire
- Knowledge and understanding of the Laboratorys policies and procedures.
Additional Information :
#smartjobs
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our values visit Clearance
This position requires an active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and nonemployee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
