Accounting Specialist Office of Advancement Services 117613

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a modified hybrid work arrangement with an onsite presence of 2 days per week. The manager will confirm the teams core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

This position performs cash control revenue reconciliation and management and other accounting activities relating to contributions received throughout Development and Alumni Relations (DAR) for the Johns Hopkins Institutions. Verifies proper crediting and recording of contributions in SAP and Development accounting systems. Extracts financial data from various accounting and information systems to analyze and identify data or process irregularities for remediation. Exercises independent judgment and applies a working knowledge of internal and external standards regulations and applicable laws in the processing and resolution of nonroutine accounting matters.

Key responsibilities:

Cash Receipt Management & Reconciliation 45:

• Perform cash receipt deposits/credit cards of contributions for various entities under the Johns Hopkins Institutions (University and Medicine).
• Tracks all incoming cash receipts deposited versus what was sent to various entities or other departments to track cash receipts for audit purposes.
• Executes reconciliation between bank/external vendor deposits credit merchants lockbox vendors and other incoming cash receipt data and records classifies and summarizes accounting transactions requiring knowledge of accounting policies procedures and systems within the department.
• Selects correct accounts and revenue source/classification codes and posts and verifies balance debit and credit entries.
• Compiles documents and verifies accuracy of work prior to posting receipts to the general ledger.
• Checks JH ledgers and development database accounting transactions to locate and resolve discrepancies.
• Must apply a strong working knowledge of applicable laws/regulations/standards to assure that contribution and noncontribution revenue is recorded on the general ledger correctly.
• Modifies JHAS reporting queries to create data file extracts and manipulates data to prepare for general ledger uploads.
• Special projects or tasks as needed in support of revenue management for Development.
• Other duties as assigned.

Account Management 20:

• Communicates with banks general accounting and other internal and external staff and vendors as needed to identify research and resolve problems or discrepancies
• Provides general and development accounting services and information to development and other institutional customers.
• Respond to inquiries and act as liaison between various institutional organization including the JHU or JHH Controllers offices JHU/JHH Treasurers offices departmental staff or other contacts as needed.
• Request establishment or deactivation of budget accounts for contributions and create and maintain accounts in the development database.

Funds Transfer & Disbursement 20:

• Reviews the cash receipts posted by other areas across the institutions for accuracy.
• Completes journal voucher entries and corrections to the general ledger and development database.
• Request check payments and initiate journal transfers between JH department or entities as needed.
• Submits refund requests for donors who submitted duplicate payments via online giving form.
• Completes donor requested recurring profile deactivations via PayPal to ensure consistency with Development Accounting Systems.

Reporting 5:

• Locates and compiles information and assists in the development and production of management narrative and/or statistical reports for internal and external customers including the daily internal control house bank report.

Training 10:

• Assist in training new and temporary or seasonal staff and teammates in secondary responsibilities.

• High School Diploma or graduation equivalent.
• Two years related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Bachelors degree in accounting business or related field.
• Prior work experience supporting accounting or finance operations in institutions of higher education and/or experience supporting a development or advancement services team.
• Expert level with MS Office suite.
• Working knowledge of SAP.

Classified Title: Accounting Specialist
Job Posting Title (Working Title):Accounting Specialist Office of Advancement Services
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Minimum: $35490 Maximum: $66104 (targeted salary: $56000; commensurate with experience)
Employee group: Full Time
Schedule: MondayFriday 8:00am4:30pm
FLSA Status:NonExempt
Location:JH at Keswick
Department name:Data Administration
Personnel area: University Administration