Office Administrator
Office Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Although Hajoca is a large company we work in a decentralized environment where each of our locations called Profit Centers (PCs) is run by the Profit Center Manager as if it were their own small business. A typicalProfit Centeris the heart of our business and consists of a warehouse counter sales office and (sometimes) a showroom. Our PCs conduct business underunique trade namesand offer a customized business approach honoring whats special about each local marketplace.
Hughes Supply is one of those trade names and is looking for an Office Administratorat their Safford AZlocation.
Are you organized and detailoriented Are you able to efficiently manage competing priorities Do you thrive on analyzing and solving problems to help ensure the business runs smoothly If so wed like you to join our team as an Office Administrator.
About the Role:
You will:
Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review.
Generate daily invoice preview reports for management review.
Obtain review submit and approve expense vendor invoices in an accurate and timely manner reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.
Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner.
Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team.
Reconcile daily cash sale transaction payments and cash funds in the system prepare the bank deposit scan and process checks prepare and submit required deposit paperwork to the Support Center.
Reconcile petty cash transactions monthly prepare and submit required deposit paperwork to the Support Center.
File invoiced pick tickets manifests Hazmat manifests receiving paperwork deposit backup and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy.
Create and maintain customer files in the system including tax exemption information retain customer Tax Exemption Certificates per Company policy.
Perform daily weekly and monthly duties as defined by the Manager and Company policy.
Investigate resolve and respond to all customer vendor Credit Manager and Support Center inquiries in a timely manner.
Assist coworkers in servicing customers including answering incoming calls faxing filing and photocopying.
- Successfully complete required safety and compliance training programs as assigned.
- Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
1 or more years of experience in a customer service accounts receivable accounts payable or similar role.
Knowledge of basic accounts receivable/payable bookkeeping practices and terms.
Our ideal candidate will also:
Be able to use Microsoft Office software to communicate via email and to review reports and documents.
Demonstrate outstanding customer service and interpersonal communication skills.
Possess a high level of accuracy and attention to detail.
Be able to build and maintain a positive working relationship with customers vendors and coworkers.
Be able to research analyze data and solve problems.
Be able to prioritize work projects and multitask.
Read write speak and understand English.
- Be able to add subtract multiply and divide using whole numbers common fractions and decimals.
- Be able to learn and operate the computer related systems used to process customer invoices vendor invoices and cash sale payments.
The benefits of working with us:
Our culture is wellsuited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage we offer a ProfitSharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package Hajoca also offers:
Fulltime benefits (for team members working 30 or more hours per week):
- Medical dental vision and prescription coverage
- Accident and Hospital Indemnity coverage
- Life insurance and Long Term Disability
- Pretax accounts for healthcare and dependent care
- Paid vacation holidays and sick time (sick time also offered to PT team members as required by state law)
- Paid pregnancy and parental leave
- Paid day of community service
- 401(k)
- Retirement cash account with company contributions
- Targeted training programs focused on your personal and professional growth
- Company wellness program
- Employee discounts
- College tuition benefits
EEOC Statement
Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled).
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity/expression national origin age veteran status disability or any other protected category pursuant to federal state or local laws and will not be discriminated against on the basis of any such categories/status.Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including but not limited to during the application process. Please let us know if you need assistance or an accommodation due to a disability.
Background Screening Statement
We are a drug free workplace. Employment is contingent upon preemployment drug screening and successful completion of a criminal background investigation subject to any federal state and local laws.Other details
- Pay TypeHourly
Required Experience:
Unclear Seniority
Employment Type
Hourly
