Financial Coordinator -Office Assistant
Financial Coordinator -Office Assistant
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USD 22 - 26
1 Vacancy
Job Description
Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.
Military Veterans and Reservists are encouraged to apply.
These are just a few of the benefits you can expect from working with Savage:
- Face of the office onsite presence 5 days in office)
- A culturethat appreciates our Team Members
- Paid Time Off (PTO) Paid holidays & Profit Sharing
- Excellent benefits including medical dental vision life disability 401(k)
- Commitment to helping our Team Members do things that they never dreamed possible
As the Office Assistant you are responsible for managing the daytoday needs of the operation. This includes but is not limited to the processing of invoices ordering office supplies scheduling meetings/luncheons greeting visitors coordinating travel arrangements for senior leaders running errands setting up workstations for new hires and general clerical duties as assigned.
What you will be doing:
- Manage customer orders and inventory systems
- Answer phones and assist with customer needs
- Plan and organize meetings and events as necessary
- Accountable for all office functions by maintaining control of the ability to meet customer expectations
- Monitor Emails throughout the day for order status changes/additions and other customer needs
- Faxing/emailing of Bill of Ladings to customers and designated parties (as required)
- Follow company/customer policies and procedures (i.e. internal controls record retention verifications etc.
- Book travels arrangements for management as needed
- Responsible for accounts payable and receivable efforts including monthend process
- Office inventory mgmt. & ordering of all office supplies (admin supplies coffee drinks food etc.
- Coordinate office equipment maintenance and service with vendors
- Manage all contracts and lease databases and hardcopy files for the Houston Office GSS Marine and Sulphur Trucking
- Running errands (offsite mailings etc.
- Assist other departments and operations with special projects and be able to follow through with assignments from start to completion
Requirements of a successful Office Assistant:
- Accounting experience is required
- Knowledge of principles and practices of organization planning records management research and general administration
- follow written and/or verbal instructions with minimal supervision
- Experience in logistics should be highlighted
- Proficient with PowerPoint Excel Word and webbased data and reporting systems (Power BI)
- Familiarity with survey platforms such as SurveyMonkey would be a plus
- Build visual presentations (PowerPoint) and internal safety communications
- Compile process and do basic analysis of safety data
Here are some of the physical requirements:
- Commitment to working safely at all times
- Mustbe physically able to do the following:
- Sit for long periods
- Work with telephones computers and other office equipment
- Consistently sit reach climb stoop kneel and crouch
- Lift up to 25lbs without accommodations
- A complete job description is available upon request
- Savage is an Equal Opportunity Employer and maintains a drugfree workplace
- California Residents Job Application Privacy Notice
details- Job FamilySkilled Player
- Pay TypeHourly
- Min Hiring Rate$22.00
- Max Hiring Rate$26.00
Required Experience:
IC
Employment Type
Hourly
Key Skills
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