Administrative Assistant II - Executive Administration
Administrative Assistant II - Executive Administration
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$ 64521 - 92352
1 Vacancy
Job Description
Equal Opportunity Employer/Veterans/Disabled
As of January 1 2023 Benton PUD will be including a full wage scale or salary range for positions under the salary section shown per the Engrossed Substitute Senate Bill 5761 that amends portions of the Equal Pay and Opportunity Act. Please see the target hiring range for this position under the Position Purpose/Summary section.
Position Purpose/Summary
FullTime NonExempt Career Growth Opportunity Hiring Range: $31.02 to $36.99 per hour
Benton PUD is seeking a professional positive and teamoriented Administrative Assistant II to support our Executive Administrative Department. This role works closely with leadership and commission members handling scheduling communications and special projects with a high level of discretion and attention to detail.
Were looking for someone who enjoys collaboration thrives on special assignments and brings a cando attitude to every task. This position is intended to grow into the Executive Assistant to the General Manager offering a clear career path for the right candidate.
Apply today and become part of a missiondriven team focused on service integrity and excellence.
The primary purpose of this position is to provide specialized advanced and confidential administrative support to the General Manager Commissioners Executive Administration and other directorates.Accountabilities
Support the Districts mission to serve our customers and foster a positive workplace by personally choosing behavior aligned with our values and ethical code. Coordinate and prepare travel arrangements meeting itineraries and schedule coordination for the General Manager Commissioners Executive Administrative and other directorates by arranging or delegating travel planning activities ensuring coordination of itineraries and following through with travel record completion upon return. Serve as backup to the Deputy Clerk of the Board for Commission meetings when assigned by preparing Commission agendas packets taking public meeting minutes updating the website distribution of meeting documents running presentations and MS Teams and generally understanding public meeting requirements. Provide direct confidential assistance to the General Manager Executive Administration and other Directorates by maintaining confidential records and files assisting with discrete matters and ensuring managers stay informed as needed. Support the General Manager through independent research and reporting assignments and by collecting and entering data to support analysis and presentation using the Districts information analytics platform. Ensure appropriate collection and retention of the Executive Administrative records as requested by the Records Program Administrator by monitoring the records retention program of the department ensuring the Districts records retention requirements are met assisting with researching and responding to information requests and serving as the Records Coordinator for Executive Administration. Coordinate and schedule departmental and crossdepartmental meetings by working with other administrative support professionals or managers preparing agendas and handouts preparing commission items compiling meeting notes and preparing and disseminating minutes as required. Ensure the department budget is maintained by participating in the formulation of the budget and business / operational planning sessions processing department expenditures processing requisitions tracking departmental contracts and reconciling expenditures against the authorized budget. Support the managerial and professional department staff by conducting independent research requests assisting in departmental project management activities managing lowbudget projects and ensuring department staff deadlines remain on track. Facilitate the Districts Safety program by coordinating Admin Safety Committee meetings developing agendas and recording minutes managing action items coordinating monthly topics and biannual training facilitating committee rotations managing safety databases and dashboards. Support the endeavors of the Districts Health & Wellbeing Committee as an actively participating standing member and by taking responsibility for meeting coordination recording of minutes records management budget and contract tracking and intermittent 360 WellBeing & Incentive Program submission logging. Complete special projects and other duties as assigned to meet team department and organizational goals.
Minimum Qualifications Experience and Certifications
Required
- AA/AS in Business or related
- 34 years advanced level administrative support at least 2 in direct support to directors or managers as an Administrative Assistant I or equivalent level experience
In lieu of AA/AS a minimum of 2 additional years of directly related experience
Knowledge Skills and Abilities:- Diplomacy discretion and able to maintain confidentiality
- Administrative knowledge of the functional area of the position
- Strong written and verbal communication and interpersonal skills
- Strong prioritization organizational and multitasking skills
- Project management and coordination skills
- Independence and selfdirection
- Successful completion of skills assessment at District thresholds in place at the time of posting for:
- Advanced proficiency in MS Office: Word Excel and PowerPoint
- Office Grammar and Spelling Business Writing
- Typing
ADA Requirement
- Attendance: Consistent need to attend work at the job site or work location. Frequent or constant need for punctuality.
- Physical Effort: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. Occasional need to move or lift boxes and/or files weighing up to 30 lbs.
- Environment: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Hazards: Most of the time is spent in general office or equivalent conditions.
- Sensory Attention: Typically requires intermittent use of one or more senses of low intensity and short duration.
- Job Pressure/Deadline Orientation: Under regular pressure to meet deadlines quotas and/or must deal with unpleasant issues related to people or situations.
Applications may be filed online at:
Questions
Contact Amber Melling via phone ator email
Employment Type
Full-Time
