Administrative Assistant QU551301
Administrative Assistant QU551301
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1 Vacancy
Job Description
So it is our pleasure to announce that we are currently seeking afulltimecandidate for the role ofAdministrative Assistant (AA)to join our team!
By ICL definition under the direct supervision of the Program Dir. an Administrative Assistant is someoneresponsible for all receptionistlike duties including but not limited to paperwork answering calls scheduling ordering supplies data entry and lowlevel report preparation.
MIN. ROLE REQUIREMENTS & PREFERENCES:
- LOCATION: LIC NY 11101Available Monday to Friday Shift: Hours TBD
- EDU/EXP:GED/HSE or higher and 2 years of administration reception or clerical experience preferably in a shelter setting
- Proper attire always this includes business casual and/or professional
ESSENTIAL KNOWLEDGE SKILLS AND ABILITIES:
- Ability to use sound judgment with strong problemidentification and solving skills
- Ability to consistently report for work as scheduled sitting for long periods of time
- Ability to perform medium to heavy manual labor including lifting objects weighing up to 20 lbs
- Ability to work in a setting with diverse individuals with mental illness and/or behavioral disorders
- Ability to prepare accurate and timely documentation reports and other written material as assigned
- Knowledge of various software programs including MS Office: Excel and Word Work Speed or similar software
- Ability to engage in active listening attending to what other people are saying and asking questions as appropriate
- Ability to organize time effectively to accomplish all tasks in a timely way and meet deadlines without prompting
- Ability to work both independently and as a team to conform to all applicable safety and accountability measures
- Ability to effectively and efficiently present info and respond to questions from employees and other persons served
- Strong communication listening interpersonal writing and conveying skillsbilingual is a plus but not mandatory
- Ability to serve as a role model including modeling appropriate interpersonal interactions appearance and demeanor
- Knowledge of office processes and equipment use (e.g. photocopy machine personal computer fax machine typewriter)
- Ability to use sound judgment with awareness of self and ones impact on others and knowing when to seek assistance
- Ability to learn understand and comply with all state and city regulations policies and procedures regarding related work
- Ability to continually learn and apply knowledge with a willingness to participate in inservice training and development activities
- Ability to function as an effective team member including performing share of work cooperating with coworkers securing cooperation and maintaining professional relationships and boundaries with coworkers supervisors and residents
- Ability to follow all safety guidelines in accordance with the performance of the tasks mentioned below...
ADMIN. ASSISTANT TASKS:
- Collect and maintain PC inventory
- Meet and greet new residents and visitors
- Provide office orientation for new employees
- Support staff in assigned projectbased work
- Comply with attendance and timekeeping rules
- Maintain hard copy and electronic filing systems
- Set up and coordinate meetings and conferences
- Sign for and distribute UPS/Fed Ex/DHL packages
- Answer telephones and transfer them to the appropriate staff member
- Research price and recommend purchase of office furniture and supplies
- Set up accommodations and food arrangements for facility visitors when assigned
- Coordinate and maintain records for staff office space phones parking and facility keys
- Create and modify documents or enter data using Microsoft Office and other company software
- Perform general clerical duties including but not limited to photocopying faxing mailing and filing
- Attend regularly scheduled staff meetings and supervision as well as inservice training and development activities
- Complies and promotes compliance with all applicable laws regulations and agency policies helping to strengthen and maintain an ethical organizational culture
- Perform other jobrelated tasks as assigned in an organized and detailoriented manner
- Please Note:To perform this job successfully an individual must be able to perform each essential duty listed satisfactorily. Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions unless this causes undue hardship to the agency.
If you feel that youre a suitable candidate for this role and would like to join our organization please submit your resume in response to this ad to contact a recruiter in HRfor further related info about the role above or the benefits mentioned below
ICL BENEFITS:
PLEASE NOTE:ICL Company Benefits are exclusive to employees working 20 hours and EDU Leave is 40 hoursONLY!
- PAIDOrientation and Training
- Choice of full and/or partial Health Dental and Vision Benefits spousal and child coverage available too
- Life & AD&D Insurance Medical Flexible Spending
- Mental Health Services and Providers
- Educational & Parental Leave
- Tuition & WorkLife Assistance
- Commuter Benefits Plan
- Employee Assistance Program
- Matching 403B nonprofit
- Payroll Benefits:Corporate Fitness Account / NYS College Savings Program / Etc.
- Discounts on select ticketed purchases provided by Plum Benefits
- And many more
Employment Type
Full-Time
