Administrative Professional 3

About Us:

The Emergency Medical Services is a division of the Ohio Department of Public Safety. They are responsible for Certification of all emergency medical service and fire service providers in the state of Ohio and certification of fire and EMS instructors; Accreditation and chartering of fire and EMS training institutions and approval of EMS continuing education sites; Collection and analysis of EMS incident data; Lead agency for the states trauma system; Coordination of the EMS for Children (EMSC) program; and Regulation of medical transportation services (air medical ambulance MoICU and ambulette).

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

Or 12 mos. exp. as Administrative Professional 2 16872.

Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry; Customer Service

Professional Skills: Customer Focus

What Youll Do:

Ohio Department of Public Safety Emergency Medical Services

Report In Location: 1970 West Broad Street Columbus Ohio 43223

Work Hours: 8:00AM to 5:00PM

Under the general direction of the Emergency Medical Services Chief of Education & Testing provide secretarial & nonroutine administrative support:

Maintain & track examination development activities; Update all examination blueprints test plans & examination specifications; Utilize Scorpion item banking software to import & code items into master item bank;

Collaborate with various publishers to coordinate & receive item banks;

Proof read all items to ensure proper spelling grammar & style;

Refer items to appropriate staff that require additional review;

Schedule & coordinate meetings with identified subject matter experts (SME) to review all items & ensure specific fire & EMS servicerelated content is included & firm implementation deadlines are met;

Prepare related correspondence detailed assignments & reports in support of all item review & development meetings;

Communicate decisions directives &/or assignments to appropriate staff;

Represent EMS or agency on interdivisional task forces or committees;

Coordinate acquisition & maintenance of office equipment;

Assist administrator with scheduled periodic review of all pertinent examination performance metrics; Compose review & summarize examination related reports to include pass/fail statistics program & state performance & item level metrics; Analyze various relationship trends;

Create various PowerPoint presentations & materials for EMS & fire stakeholder groups to convey statewide program examination performance metrics & assist in developing delivery styles & methodologies that facilitate understanding of complex topics;

Ensure staff is advised of performance trends; Assist with improving data visualization & sharing of statewide performance data;

Take meeting minutes & distribute to appropriate staff; Provide clerical support for committees subcommittees workgroups & other administrative professionals within the Division;

Maintain inventory of general office supplies & order as needed; Maintain files; Receive open log & distribute mail;

Prepare routine forms;

Perform other related duties as assigned by the Chief of Education & Testing.

The State of Ohio is a drugfree workplace which prohibits the use of (recreational /nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39 and as outlined in the posting.

This position may be filled by layoff or certification eligibility list if applicable.

This position will be filled in accordance with the bargaining agreement if applicable.

Background:

A BCI fingerprint check and background check may be required on all selected applicants.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems such as OPERS STRS SERS and HPRS&Optional Deferred Compensation Ohio Deferred Compensation

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.