Program Administrator 1
Program Administrator 1
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1 Vacancy
Job Description
Assists in program direction by overseeing Willow Works/PH&E & relieving supervisor of nonroutine administrative duties (i.e. acts for administrator; conducts staff meetings regarding program implementation work policies & procedures represents the developmental center at meetings or conferences; monitors manpower needs & insures sufficient number of personnel to complete special assignments/projects) & formulates & implements program policy (i.e. Habilitation Services Program & Regional Resource Program i.e. coordinates & schedules use of PH & E facility e.g. pool gym by individuals staff & community groups); transmits decisions directives rules policies directives & other pertinent information to all levels of staff; serves as member of Incident Review Committee (e.g. reviews unusual incidents makes recommendations for further investigations & preventative measures & analyzes data for trends).Assist Willow Works & PH&E with supplies & oversees Willow Works/PH&E
Supervises activity therapy staff(e.g. makes recommendations to hire evaluates employee job performance processes requests for leave e.g. reviews for completion/errors recommends approval/disapproval: monitors employee attendance investigates work related injuries & illnesses implements corrective action procedures e.g. investigates presents findings recommends/delivers reprimands; Monitor/track all employee training & follow up with new employees; Handles confidential information & documents & is privy to highly sensitive information materials & conversations (e.g. disciplines investigations complaints DD business & directives); assists in development of policies & procedures; participates in Step 1 grievances e.g. hears grievances investigates prepares & delivers goals & objectives: & plans activity treatment programs e.g. ensures delivery of active treatment to meet ICF/DD Licensure & Administrative Rules assures assessments are completed in response to referrals ensures that programs & services are delivered in accordance with individuals OISP by direct observation & participation ensures completion of individuals participation & progress e.g. progress summaries OISP input production records; coordinates budge planning for Willow Works area & coordinates activity program with other departments or agencies to provide developmental center & communitywide events & services (e.g. holiday events picnics Special Olymics developmental games transportation/scheduling of vehicles for events).
Prepares maintains & oversees preparation & maintenance of work related documentation (e.g.. prepares supply & equipment requisitions & work order requests; prepares inventory of supplies & equipment; writes reports; maintains files; sends notices & produces announcements/bulletins for special events participation; maintains records/documentation for compliance with agency standards e.g. Department of Health; maintains files & follows retention schedules; assists in placing information in training books; maintains filing system; orders & maintains supplies; sorts & distributes mail; copies routine &/or highly confidential material; maintains tracking system & ensures deadlines are met; composes memos letters & reports at the request of administrators (e.g. Program Director Superintendents office or Deputy Directors Office); serves as back up in the absence of other PA1s (e.g. Superintendents Office); maintains Program Office business calendar; attends training/inservices as needed; completes other related duties as assigned.
Attends & participates in meetings conferences &/or training sessions; conducts staff development training mandatory & elective in area of responsibility; attends meetings e.g. departmental Administrative Staff meetingse.g. departmental Administrative Staff meetings; meets with outside resources to secure & maintain offgrounds & ongrounds activities & involvement; serves on committees e.g. Incident Review Committee Wellness Committee Health & Safety Committee & work groups as assigned; attends required training e.g. First Aid Fire Safety CPR: performs various miscellaneous tasks (e.g. ensures cleanliness & maintenance of program area & related equipment & materials pool gym PH&E day programming areas: provides direct active treatment services to individuals & completes related documentation; completes other related duties as assigned (e.g. accompanies indivudals on outings cares for individuals basic needs operates moor vehicles
36 mos. trg. or 36 mos. exp. in business administration management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code applicants must also have valid commercial drivers license.
Or completion of undergraduate core program in business administration management science or public administration; 12 mos. trg. or 12 mos. exp. in supervisory administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code applicants must also have valid commercial drivers license.
Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 mos. trg. or 12 mos. exp. in supervisory administrative managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code applicants must also have valid commercial drivers license.
Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Program Management
At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible fulltime and parttime employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off including vacation personal sick leave and 11 paid holidays per year
- Childbirth Adoption and Foster Care leave
- Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
- Public Retirement Systems such as OPERS STRS SERS and HPRS&Optional Deferred Compensation Ohio Deferred Compensation
*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Assists in program direction by overseeing Willow Works/PH&E & relieving supervisor of nonroutine administrative duties (i.e. acts for administrator; conducts staff meetings regarding program implementation work policies & procedures implements program policy (i.e. Habilitation Services Program & Regional Resource Program i.e. coordinates & schedules use of PH & E facility e.g. pool gym by individuals staff & community groups); transmits decisions directives rules policies directives & other pertinent information to all levels of staff; serves as member of Incident Review Committee (e.g. reviews unusual incidents makes recommendations for further investigations & preventative measures & analyzes data for trends). Investigates work related injuries & illnesses implements corrective action procedures e.g. investigates presents findings recommends/delivers reprimands; Monitor/track all employee training & follow up with new employees; Handles confidential information & documents & is privy to highly sensitive information materials & conversations (e.g. disciplines investigations complaints DD business & directives); assists in development of policies & procedures; participates in Step 1 grievances: & plans activity treatment programs e.g. ensures delivery of active treatment to meet ICF/DD Licensure & Administrative Rules assures assessments are completed in response to referrals ensures that programs & services are delivered in accordance with individuals OISP by direct observation & participation ensures completion of individuals participation & progress e.g. progress summaries OISP input production records;maintains files & follows retention schedules; assists in placing information in training books; maintains filing system; orders & maintains supplies; sorts & distributes mail; copies routine &/or highly confidential material; maintains tracking system & ensures deadlines are met; composes memos letters & reports at the request of administrators (e.g. Program Director Superintendents office or Deputy Directors Office); serves as back up in the absence of other PA1s (e.g. Superintendents Office); maintains Program Office business calendar; attends training/inservices as needed; completes other related duties as assigned.
The State of Ohio is a drugfree workplace which prohibits the use of (recreational /nonmedical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio DrugFree Workplace Policy (HR39 and as outlined in the posting.
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
