Credit Transfer Evaluation Specialist

Job Title:

Credit Transfer Evaluation Specialist

Kent Campus Kent OH

Salary:

$17.57

Basic Function:

Evaluate validate and post externally earned college and alternative credit for course articulation. Perform student record transactions impacting student recruitment advising orientation course registration financial aid eligibility and degree graduation planning. Reports to designated supervisor.

Additional Basic Function if applicable:

Examples of Duties:

Duties/essential functions may include but not be limited to the following:

Evaluate and determine transferability of externally earned credit including transfer transient exam credit certificates U.S. military and trade competency for all Kent State campuses.

Analyze and research external credit to establish equivalent coursework.

Update and provide ongoing process improvement analysis to ensure current credit articulation tables.

Perform transient credit verification and posting process utilizing document imaging applications and Cognos reporting system.

Utilize Cognos reports and Excel spreadsheets to review research analyze and adjust transfer and alternative student credit to the academic record.

Consult with Kent State Admissions offices Curriculum Services and Graduation Planning Systems (GPS) to clarify university policies and verify updates into the Transfer Articulation Module.

Interpret translate incorporate and answer questions regarding university State of Ohio and federal requirements policies and revisions to determine transferability of courses and alternative credit; update transfer articulation tables.

Conduct research using internet other university catalogs and transfer evaluation system applications including CollegeSources Transfer Evaluation System (TES) to evaluate incoming transfer work for articulation to Kent State curriculum based on established university and State of Ohio policies.

Identify errors in the student data and incoming forms; resolve issues by contacting departments advisors and supervisory staff; determine the correct action to resolve the error perform table updates and reprocess entries to ensure accuracy of students academic history.

Provide support to and consult with advisors and students regarding the transfer process.

May train and direct undergraduate and/or graduate student employees.

May participate in training of new fulltime parttime and temporary employees.

Respond to correspondence and investigate discrepancies; answer inquiries from internal and external persons; resolve problems and recommend solutions.

May assist in testing changes to the system designed to streamline transfer articulation process.

May assist with system upgrade validation procedures.

Assist with special projects as required.

Perform related duties as assigned.

Additional Examples of Duties if applicable:

Minimum Qualifications:

High School diploma GED or other equivalent. Two years of experience in higher education utilizing student information systems within a student services office.

License/Certification:

Knowledge Of:

Higher education organizational structure
Microsoft Office Suite specifically Excel
State of Ohio and federal policies and regulations related to articulation and credit transfer
Family Educational Rights and Privacy Act (FERPA) *

Skill In:

Demonstrated advanced computer skills *
Welldeveloped skill in verbal written and interpersonal communication
Discussion of student records and explanation of policies and procedures *
Operation of personal computer scanning equipment and calculator *
Accuracy and attention to detail

Ability To:

Understand and apply transcript evaluation principles and credit equivalency procedures
Advanced ability to locate analyze and act upon errors in college and alternative credit information *
Proficiently perform mathematical calculations including addition subtraction multiplication and division of whole numbers decimals and fractions in order to calculate percentages *
Adapt to new technology software and procedures as required
Maintain accurate records
Compare and contrast items and information from print electronic and online media *
Classify information according to established methods *
Read write and accurately follow verbal and written instructions *
Plan and direct work activities to manage time effectively and set priorities
Exercise discretion in distributing and receiving information of a confidential and sensitive nature
Communicate accurately with students and staff about transfer policies procedures and credit
Multitask while managing multiple projects and assignments

Preferred Qualifications if applicable:

Assessments:

Asterisk * indicates knowledge skills abilities which require assessments

Working Conditions / Physical Requirements:

Working Schedule:

Monday through Friday 8:00 a.m. to 5:00 p.m.; however schedule may vary to meet departmental needs.

Additional Information:

THE TENTATIVE START DATE FOR THIS POSITION WILL BE MAY 1 2025

Must pass a security check.

For official job descriptions visit

Kent State University is committed to creating a community that is culturally and intellectually diverse and to attracting and retaining a diverse staff. We strive to create and maintain working and learning environments that respect differences and are inclusive welcoming respectful and kind.

Kent State University is a SmokeFree TobaccoFree University effective July 1 2017. Smoking and tobacco is not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.