Associate Vice President of Fiscal Services
Associate Vice President of Fiscal Services
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$ 127027 - 157162
1 Vacancy
Job Description
Position Summary
Themissionof Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving Pierce College District is committed to being an antiracist institution; to truly be antiracist we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college.
Reporting to the Vice President for Fiscal Services the Associate Vice President of Fiscal Services manages the financial services operations for the Pierce College District. This position provides leadership to complex financial functions and supervises exempt and classified employees. The Associate Vice President plans longrange departmental goals and objectives and engages in continuous improvement of departmental services while ensuring compliance with district policies and procedures as well as state and federal regulations.
This position is responsible for integrity of financial data and ensuring compliance with federal and state laws and regulatory agencies. This work includes preparing for various financial audits and coordinating responses to external requests for financial and accounting information. As the primary financial advisor for all finance and accounting matters this position will communicate plans to key stakeholders and provide input for district priorities. In collaboration with the VP for Fiscal Services the incumbent will facilitate the colleges budget process.
This position actively leads supports and engages in Pierce Colleges goals for equity and inclusion in order to create and maintain a workplace that supports and respects accessibility equity inclusion and diversity. This position requires regular and consistent attendance.
About the District
Pierce College is a highperforming missiondriven datainformed studentfocused district committed to equity diversity and inclusion. For 55 years Pierce College has developed a national reputation for academic excellence and support services to ensure student success. The district is proud of the many awards and recognitions it has received. Pierce College is an Achieving the DreamLeader College of Distinction and was the 2017 recipient of their prestigious Leah Meyer Austin Award given for measurable improvements in student outcomes.
Named as a Top 5 Finalist and a Rising Star for the 2019 Aspen Prize for Community College Excellence Pierce College Fort Steilacoom was recognized for exceptional achievements in student learning certificate and degree completion while in community college and after transferring to a fouryear institution employment and earnings rates after graduation and access for and success of minority and lowincome students. Pierce College District was named as a Top 10 finalist for the 2021 Aspen Prize and a Top 25 for 2023. Pierce is also one of 30 original AACC Guided Pathways colleges and one of first five College Spark Washington pathways colleges. We have bold goals to have all students on a career pathway to increase completion rates for all students and to close achievement gaps by 2027.
Pierce College at Fort Steilacoom
Located on a beautiful 140acre site adjacent to a 340acre community recreational park and Waughop Lake. Want a feel for our District take a peek with aerial campus views!
Pierce College at Puyallup
Located on an expansive site with 125acres of wooded land including modern facilities and beautiful hideaways.
Pierce College at JBLM
Located at the Joint Base LewisMcChord military sites serving many of our military and activeduty families serving our country.
Our colleges enjoy a strong presence in the communities in which they serve and participate in numerous partnerships with business community government and educational organizations.
Essential Functions
The Associate Vice President of Fiscal Services will be responsible for the following but not limited to:
District Fiscal Services
- Oversee the districts daytoday financial operations and serve as the direct supervisor for the Director of Financial Operations Student Financials Manager and Foundation accounting staff.
- Provide oversight of the accounting accounts payable accounts receivable budget grants & contracts payroll procurement printshop shipping & receiving and travel functions through the Director.
- Monitor district financial processes.
- Manage and review the districts treasury banking cash management investment risk management state business functions reporting and compliance with Federal and state laws including Washington State Law (RCW) and Washington Administrative Code (WAC) district policies and procedures directives from the State Board for Community and Technical Colleges (SBCTC) and applicable GAAP as promulgated by the Government Accounting Standards Board (GASB).
- Resolve accounting and finance discrepancies and ensure that reconciliation of federal state and local funds is routinely accomplished; including financial aid funds federal awards state funds capital project funds and student accounts.
Reporting and Advisory
- Serve as a primary financial advisor to the Vice President for Fiscal Services for all finance and accounting matters and serve as acting Vice President for Fiscal Services when directed.
- Prepare executive summaries reports and communication plans to inform key stakeholders the District Executive Team and the Board of Trustees.
- Provide technical and professional input including forecasting and projections for district priorities.
- Lead the districts federal and state disclosure reporting at fiscal yearend closing ensuring compliance with timelines from the State Board and other State Agencies; including all timelines for business and taxrelated activities that are due on a monthly quarterly or annual basis.
- Oversee the completion of Pierce College District financial statements annually in compliance with GAAP and GASB as the final reviewer.
- Aid in the preparation of the Pierce College Foundations financial statements annually in compliance with GAAP and FASB in conjunction with the Foundation Accounting Supervisor (Fiscal Analyst 4.
- Responsible for the integrity and compliance with GAAP of financial and other data provided to the State Board for Community and Technical Colleges (SBCTC) external auditors and other entities.
- Work with the Financial Reporting and Compliance Specialist to coordinate audit activities in preparation for key financial audits including annual Financial Statement Audits Accountability Audits the States Annual Comprehensive Financial Report (ACFR) audit the State Board of Community and Technical Colleges (SBCTC) audits and any other regulatory agency as needed.
- Coordinate responses to external requests for financial and accounting information in compliance with requirements such as accreditation annual IPEDS reporting grant applications and other requests.
- Serve as the primary audit liaison to the Pierce College Foundation financial statement auditors.
Budget Oversight
- Work with the Vice President for Fiscal Services to facilitate the colleges budget process including leading annual budgetary meetings and incorporating projections for revenue collection.
- Oversee expenditure controls and revenue collections after the approval of the annual budget by the Board and provide periodic reports on budgetary matters to the Vice President for Fiscal Services the Executive Team and the Board of Trustees.
- Oversee the reporting on appropriations expenses and other spending authority provided by the State Board for Community and Technical Colleges Office of Financial Management and other agencies.
Policies and Procedures
- Develop implement and monitor annual and longrange departmental goals and objectives management systems and work processes that facilitate efficient and effective fiscal operations.
- Engage in continuous improvement processes for identifying developing implementing monitoring and revising departmental policies and procedures relating to fiscal operations including the design implementation and periodic review of internal controls over fiscal operations.
- Ensure that all departmental policies and procedures comply with District policy procedures and directives; state and federal regulations; orders and statutes; and collective bargaining agreements.
Leadership and Supervision
- Provide leadership management and direction to complex finance functions and assigned staff in delivering fiscal services throughout the district.
- Nurture the development of a psychologically safe work environment model expected professional behavior coach and mentor staff to cultivate a culture characterized by excellence collaboration learning service equity and belonging.
- Supervise exempt and classified employees adhering to classified contracts and all district rules and regulations to ensure efficient operations.
- Support fiscal team members including prioritizing directing developing and assessing assigned areas.
- Work to ensure that staff are given opportunities for professional development and adequate training and resources for their assigned roles.
Collaboration
- Engage with the diverse operations of the district and college leadership to coordinate with the fiscal services department ensuring accountability of stakeholders and accuracy in accounting budget and financial reporting.
- Work effectively with other agencies or groups necessary to accomplish goals including SBCTC the State Auditor Integrated Postsecondary Education Data System (IPEDS) Operational Risk Management and national state and local licensing and accreditation agencies.
Mission and Values
- In conjunction with the Vice President for Fiscal Services aid in reimagining and implementing an updated fiscal services mission vision values and guiding principles aligned with the districts core mission vision and values.
Qualifications
Education Required
- Bachelors degree from an accredited college or university in Business Accounting Finance Management Management Information Systems or related field.
Experience Required
- Five 5 years or more experience in progressively responsible administrative or leadership roles.
- Minimum of five 5 years related experience in finance with responsible experience as a professional accountant including experience in fund accounting processes and procedures in higher education government or a nonprofit. Experience includes progressively responsible accounting experience involving the application of advanced accounting principles and theories to an accounting operation and financial statements.
- Minimum of five 5 years experience with Microsoft Office suite including experience with pivot tables.
- Minimum of five 5 years experience with an educational government or nonprofit Enterprise Resource Planning (ERP) finance and accounting software system. Peoplesoft experience is preferred. Demonstrated ability to perform business model projections and budget forecasting.
- Demonstrated leadership skills in fiscal analysis and forecasting budgeting finance or management.
- Demonstrated experience working in a collaborative team environment with diverse employees including developing and supervising accounting staff and teams.
- Demonstrated ability to work closely with administrative colleagues and the academic areas within the organization.
- Demonstrated knowledge of principles and procedures of governmental accounting and related accounting standards; financial recordkeeping and reporting requirements;COSOinternal control environments; and methods of managing accounting systems functions.
Special Requirements
- After a conditional offer of employment the successful candidate must consent to and pass a criminal records background check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability to perform in this position.
- For roles in finance or those with cash handling requirements the successful candidate must consent to and pass a credit check after a conditional offer of employment. Information from the credit check will not necessarily preclude employment but will be considered in determining the applicants suitability to perform in this position.
- Must not be in default on any student loans.
Required Competencies
- Strong coaching and mentoring skills including the ability to encourage inspire and support employees in achieving the districts mission and their individual professional goals.
- Superior written and oral communication skills including the ability to analyze and explain complex administrative financial and budget issues to nonfinancial managers.
- Ability to problem solve in a complex financial compliance environment.
- Superior time management and prioritization skills.
- Strong positive interpersonal skills including the ability to work collaboratively and be a teamoriented leader work effectively across organizational lines and create and nurture a safe biasfree working environment which engenders respect for all individuals and for their differences.
- Ability to manage complex and diverse organizational units with competing needs.
- Knowledge of effective organizational structures and administrative processes including skill in systems thinking and problem solving.
- Knowledge of and ability to interpret and ensure compliance with federal and state policies and procedures related to community college education.
- Ability to provide leadership in accordance with the mission vision values and goals established by the district including fostering a service philosophy with a commitment to racial and social justice accountability and continuous improvement.
- Knowledge of best practices including but not limited to: risk management investment management contract management capital project ethics and public records.
- Develop and maintain department sensitivity to and understanding of the value of equity diversity and inclusion of the college staff and students.
Application Process
To be considered for this position applicants must
- Meet the required qualifications as outlined in this announcement.
- Complete the online application profile and apply for the specific job opening at: (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
- Upload (attach) detailed rsum of all educational and professional experience. (Rsum)
- Transcripts are not required in order to apply for this position; however if you are selected for an interview you will be asked to bring copies of unofficial transcripts showing completion of the required level of education and/or coursework. Please upload current copies of your transcripts if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: note:Certain positions require specific levels of educational attainment such as a postsecondary degree licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met information regarding your education and experience should be included in your application materials.
- Applications without transcripts attached may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials please disregard. Unofficial transcripts acceptable for application process; official transcripts required upon hire. (Transcripts)
- Upload (attach) a list of at least three 3 professional references with names telephone numbers and email addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
- Provide a response to the following question.(Supplemental Question)
How does this position impact the Colleges goal to support all students and to achieve racial and social equity in pursuit of its missionPlease limit your response to a maximum of 500 words. To learn more about our Equity Engagement and Belonging efforts please visit: Note
To ensure consideration application materials should be received no later than 5:00 p.m. on the closing date.
All correspondence regarding your application status will be sent to the email address associated with your account. Please make sure to check your spam folder periodically in the case of an automated incorrect delivery.
Terms of Employment
This is a fulltime administrative exempt position. The primary work location will be at Pierce College Fort Steilacoom campus. Frequent travel to Pierce College campuses or other sites may occur. Standard work hours are between 8:00 am to 5:00 pm Monday through Friday with occasional evening and weekend hours required. This position requires regular and consistent attendance.
Salary & Benefits
The salary range for this position is $127027.00 $157162.00annually. The salary will be determined based on the candidates qualifications and related experience. Typically new hires start no higher than$132320.00/year based on Pierce Colleges Administrative/Exempt Compensation Plan.
Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30 of your salary. A comprehensive health care benefits package for you and your dependents includes medical dental and vision insurance. Life and long term disability insurance plans; vacation sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information please visit our Benefits and Leave website at: benefits.
Physical Work Environment
This position works indoors in an office environment.
Reasonable Accommodation
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.
Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Please NoteThis is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the districts needs will be eligible for further consideration.
Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written oral and performance examinations and final interviews.
Conditions of Employment
Prior to the start of employment the finalist for this position will be subject to acriminal background check as a condition of from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment.Conditional offer letters will be accompanied by a declaration and authorization to release information form to be completed by the applicant. Disclosure is required under Washington State Law RCW 28B.112.080.
An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1B visa.In compliance with the Immigration Reform and Control Act of 1986 proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment employees must agree to abide by the requirements established in that policy.
Equal Opportunity
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race color national origin age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application please contact the Human Resources office at: .
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Sean Cooke
Title IX Coordinator
Davi Kallman
ADACO / Section 504 Coordinator
Deena Forsythe
Interim Vice President for Human Resources
Paula HensonWilliams
District Affirmative Action Officer
Required Experience:
Chief
Employment Type
Full-Time
