Program Specialist 2 - Athletics
Program Specialist 2 - Athletics
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 43716 - 58380
1 Vacancy
Job Description
Description
- Program Specialist 2 AthleticsSalary:$43716 $58380Division:AthleticsReports to: Director of Athletics
Olympic College is recruiting a Program Specialist 2 Athletics to join the Athletic department. The purpose of this position is to ensure the athletic department is able to support students navigation of the college enrollment process and campus engagement. Student Athletes require a handson approach when it comes to ensuring success. This position provides the time and knowledge to ensure they are receiving the programming information and support necessary. This positions schedule is 8am to 4:30pm Monday to Friday with occasional weekend required for events as needed. Essential Functions
Coordinates administrative support processes within the athletic department.
Tasks include:- Regularly update and manage athletic department excel logs to accurately record studentathlete information including personal details eligibility status academic progress medical records academic progress and compliance forms. Ensure all records are current organized and meet institutional conference and regulatory compliance standards. Conduct routine audits to verify data accuracy address discrepancies and implement best practices for secure and efficient recordkeeping.
- Log and report studentathlete GPA retention and graduation data as required to the Athletic Director.
- Ensuring proper data security and confidentiality in accordance with FERPA and college policies by reviewing student athlete FERPA forms and consistently communicate with Registration & Records Advising and Financial Aid Departments.
- Assisting with compliance audits by preparing necessary reports and documentation for North West Athletic Department.
- Log Athletic Alumni Data in Excel to be used for alumni relations annual Hall of Fame Banquet and Fundraising Efforts .
- Coordinate and distribute emails flyers and memos from the Athletic Department to student athletes and external stakeholders such as the Northwest Athletic Conference.
- Act as a liaison between the athletic department and other campus departments.
- AssistAthletic Director and Assistant Athletic Director in developing and refining procedures for maintaining accurate studentathlete records data keeping and tracking to where this information is easily accessed and understood. Data collected will need to be in alignment with NWAC regulations and OC policies and procedures.
- Design and implement quarterly trainings to educate student athletes are aware of all policies and procedures within the Athletic Department and across campus.
- Organize individual team orientations/meetings as needed.
- Monitor academic progress reports and communicate any issues to coaches and the Athletic Director.
Coordinate the intake support and retention of studentathletes in partnership with the Olympic College student services division.
Tasks include:- Conduct annual surveys of student athletes to gather information and data on the level of support being provided to student athletes at Olympic College.
- Assist studentathletes navigate financial aid advising and financial assistance options on campus.
- Support students by breaking down financial challenges byholding open office hours for financial planning appointments identifying financial challenges and collaborating with campus departmentssuch as financial aid and the Director of BFET and Financial Literacy to connect students with the appropriate resources personnel and funding opportunities.
- Collaborate with the Student Development and Engagement Division ensure athletes have access and are directed to comprehensive support programsincluding academic advising mental health services career counseling and leadership developmentto ensure that all studentathletes receive the necessary resources and guidance for their academic athletic and personal success.
- Analyze student feedback and identify areas of opportunity to enhance intake support and retention efforts for future studentathletes.
- Maintain the New Student Athlete Checklist and database to ensure successful onboarding of all student athletes.
- Distribute Letter of Intent documents to incoming athletes and head coaches as submitted. Keep completed documents in shared digital database (SharePoint).
- Coordinate student athlete study hall to ensure athletes maintain academic eligibility and meet athletic department goals for academic progress.
In coordination with the Director of Athletics provides athletic department staff with policies and procedures to ensure student athlete achievement between academic personal and athletic responsibilities.
Tasks include:- Collaborate with success coaches advisors and faculty to ensure that athletes are arranging appointments to complete responsibilities such as academic plans class registration and scheduling.
- Coordinate with coaches to understand the practice travel and competition schedules to help students select courses that minimize conflicts with athletic commitments.
- Advise student athletes on academic responsibilities and decision making that allows for academic success and athletic performance.
- Monitor and review studentathletes academic progress regularly to identify potential issues with their class schedules or academic performance.
- Schedule followup meetings with studentathletes as needed to provide additional support for academic challenges.
Provides administrative support to the Athletic Director.
Tasks include:- Create and distribute reminders to student athletes regarding important deadlines and due dates.
- Maintain a comprehensive digital and physical filing system for all studentathlete recordssuch as eligibility forms academic progress reports medical clearances waivers and other compliance documents.
- Regularly evaluate and update the filing system to ensure easy access accuracy and adherence to OC and WA state law recordkeeping policies and regulatory standards.
- Coordinate athletic department events such as banquets athletic ceremonies sophomore night.
- Assist the Athletic Director and Assistant Athletic Director in managing the departments financial records by coordinating the collection of receipts invoices and bills from both internal and external sources.
- Monitor policies from the North West Athletic Conference and provide feedback to coaches and administration on implementation within the Athletic Department and campus.
Coordinates activities information and other details with other departments on campus.
Tasks include:- Assist coaches in coordinating athlete campus tours visits and implement quarterly Athlete Visit Day to include meetings with on campus departments for prospective athletes.
- Attend interdepartmental meetings to represent athletic department interests and provide updates.
- Assist Athletic Director in generating relevant reports such as academic achievement and monthly newsletters to be shared with student affairs academic departments and campus administration.
Qualifications
Minimum Qualifications:
- High School Diploma and/or equivalent
- 1 year experience working in colligate Athletics.
- Proficient in MS Office Software
- 2 years of administrative assistance responsibilities
- 2 years of Higher Ed Experience/Student Affairs
Additional Information
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
This is a fulltime classified position scheduled to work XX hours a week with a salary range of $43716 $58380annually.All classified positions will start their salary at Step A when you have completed six months of probation you will receive a 5 percent pay increase. A collective bargaining agreement exists and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision dental longterm disability life insurance and accidental dismemberment Flexible Spending Arrangement Dependent Care Assistance Program Wellness Programs Department of Retirement Systems Plan 2 or Plan 3 Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan Aflac 11 paid holidays leave vacation/sick/personal holiday/personal leave auto/home insurance space available tuition waiver Employee Assistance Program (EAP) fitness center reduced rate and priority consideration onsite child care on a space available.
For more informationregardingbenefits please visit our website here.
Conditions of Employment
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarilyprecludeemployment but will be considered indeterminingthe applicants suitability and competence to perform in the position.In addition to the background check candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
Olympic College seeks candidates for employment who share our commitment to fosteringanequitableand inclusive learning environment (readourEquity Statement. All applicantsare required tosubmita statement of 500 words or less describing the value of diversity equity and inclusion in the higher education environment and their prior current and/or potential contribution(s) to fostering diversity equity and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website andsubmitthe following required materials:
Olympic College Online Application
Resume
Cover Letter in your cover letter describe how your experience sets you apart for this position.
Unofficial college transcripts. Official transcripts and copies of mandated certifications will berequired ofthe successful candidate.
EEO Statement
Olympic Collegeprovidesequal opportunity in education and employment and does not discriminateon the basis ofrace color national origin age disability genetic information sex sexual orientation marital status creed religion or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students employees and applicants with disabilitiesin accordance withthe Americans with Disabilities Act and Federal Rehabilitation Act. The following people have beendesignatedto handle inquiriesregardingnondiscrimination and accommodation policies:. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
