Director for Contracting and Purchasing

Location:

Recruiting Start Date:

Estimated Start Date:

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Assists the Chief Financial Officer in the development of district procurement policies regulations procedures and recommendations

• Communicates with contractors vendors and manufacturers and reads applicable professional publications to learn and keep updated on market trends and conditions prices and new products

• Develops written recommendations for the improvement of business practices and ethics pertaining to procurement and contracting

• Reviews and approves miscellaneous contracts for schools and departments prior to administrator signature

• Ensures proper source selection on RFPs sets standards and requirements for compiling and reviewing bid documents notifies participants of results conducts preproposal conferences and maintains contract files

• Ensures self and staff maintain knowledge of details and trends in changing market conditions to effectively oversee the procurement of supplies and services in terms of prices and quantities that benefit the district

• Ensures that proper competition procedures are followed including the purchasing activities of all buyers and procurement staff

• Ensures that proper procurement and business procedures are followed by all district staff

• Establishes efficient and effective processes and systems to enhance procurement and contracting activities

• Issues notices of award and notices to proceed on contracts requiring these documents

• Renders formal determinations regarding disputes and claims

• Meets with vendors manufacturers contractors and district personnel to investigate and resolve problems with product performance services delivery dates construction problems and other areas

• Oversees planning and coordinating procurement activities and strategies to meet the districts needs

• Plans and updates solicitation schedules in conjunction with bond project program and project managers

• Provides support and assistance to improve the districts programs and management efforts

• Represents the district by leading negotiation teams on major contracts and procurements

• Serves as a major participant in developing policy and regulation recommendations to ensure maintenance of a professional procurement operation and compliance with all applicable laws

• Serves as the districts representative in negotiating contractor modifications and change orders work requests provisional interim billing and supplement agreements. Signs contract modifications unless otherwise delegated in writing.

• Signs all contracts within the authority delegated by the Board of Education

• Solicits proposals for technical evaluation from appropriate staff offices determines prenegotiation position for districts negotiating team and signs and approves all post negotiation memorandums

• Supervises directs counsels and instructs efforts of staff to ensure all staff members perform to the best of their abilities to include development of individual staff development plans and performance evaluations

Knowledge Skills and Abilities

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively in English verbally and in writing

• Ability to create training materials and related documentation

• Ability to create access input retrieve and manipulate information in various software systems such as Workday enterprise resources planning system databases and spreadsheets

• Ability to establish and maintain accurate record keeping document management and filing systems

• Ability to establish and maintain effective working relationships with district personnel and members of the public

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors administrators coworkers staff students parents and the general public

• Ability to follow oral and written instructions

• Ability to greet public in a courteous and professional manner

• Ability to maintain confidentiality

• Ability to manage simultaneous demands and set clear priorities

• Ability to operate standard office equipment performing a wide range of supportive tasks

• Ability to perform sound procurement analysis and take or recommend appropriate actions regarding procurement matters

• Ability to supervise the purchasing and contracting functions of the district

• Ability to use standard desktop software effectively

• Ability to work cooperatively with others

• Ability to work days hours locations and assignments as directed by the supervisor within the position responsibilities

• Ability to work independently without direct supervision

• Ability to work well others and share knowledge in a team environment

• Commitment to the education of students as a primary responsibility

• Computer proficiency including office productivity applications

• Demonstrated ability to manage simultaneous demands and set clear priorities

• Demonstrates citizenship compassion courage discernment excellence honesty hope integrity patience perseverance reliability respect responsibility and trustworthiness

• Detailoriented

• Effective verbal and written skills

• Energetic creative innovative flexible

• Enthusiasm for the field of human resources

• Excellent cooperative collaborative and problemsolving skills

• Interact efficiently with other departments and locations to resolve issues and document solutions

• Knowledge of and experience in the use of technology

• Knowledge of and experience with an integrated fund accounting systems

• Knowledge of laws rules and regulations governing public school procurement

• Knowledge of schoolbased processes and operations

• Knowledge of state laws rules and regulations governing budgetary and accounting aspects of Colorado public schools

• Proven experience in dealing with challenging situations

• Proven experience in making improvements to programs and processes

• Proven successful supervisory experience

• Strong attention to detail

• Strong mathematical and analytical skills

• Strong organizational interpersonal written listening and verbal communication skills

• Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not allinclusive. The incumbent operates primarily independently and frequently with others in a professional school environment indoors regularly and outdoors occasionally.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not allinclusive. All physical demands if listed are considered essential functions.

• Sits stands walks stoops kneels and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes hands and finger coordination enabling the use of equipment and writing utensil.

• Typical demands require staff to lift and carry up to 20 pounds and may be higher for some assignments depending on position and student need; climb stairs ladders and/or stools; reach hold grasp and turn objects; use fingers to operate computer keyboards; feel the shape size and temperature of objects.

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not allinclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

Timeline:

Posting Date: Monday April 14

Closing Date: Monday May 5 at Noon

Preliminary Interviews: Friday May 9

Final Interviews: Thursday May 15

Compensation Range:

Scheduled Weekly Hours:

Hours per Day:

Number of Days per Year:

For more information on our benefits please visit Employee Benefits Academy District 20 .

FLSA Status: