Administrative Director for Hamilton College Academic Year in Spain HCAYS
Administrative Director for Hamilton College Academic Year in Spain HCAYS
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Job Description
Hamilton College Foundation a registered entity of Hamilton College (Clinton NY USA) is seeking a highly skilled and dedicated Administrative Director to lead the administrative and financial operations of the Hamilton College Academic Year in Spain (HCAYS) Program. This role is permanently based in Madrid and requires collaboration with the Academic Director to ensure the smooth of all program activities including staffing student support and compliance with Spanish legal and financial requirements.
Position starting date: August 1st 2025
Responsibilities
Administrative Management
- Supervises all local staff and conducts staff annual performance reviews in consultation with the Academic Director.
- Oversees and is responsible for all hiring.
- Oversees with the collaboration of external services all legal aspects of the program in Spain (license comply with labor laws etc. and all the paperwork related to the Hamilton College Foundation in Spain.
- Oversees with the collaboration of the coordinators homestays and all trips and travels with the group during orientations and excursions.
- Complies with LOPD (Ley Orgnica de Proteccin de Datos/The Organic Law on Protection of Personal Data) as well as GDPR (General Data Protection Regulation from the European Union).
- Submit an annual report about all administrative aspects of the program.
- Attends the meetings with APUNE and oversees HCAYS relations with APUNE
Financial Management
- Prepares the programs annual budget in consultation with the Academic Director and submits it to the Admin Directors supervisor and the Assistant Dean for Academic Finance & Resources for approval.
- Maintains contact with external financial advisors for employee contracts payroll taxes etc.
- Oversees Centro maintenance and renovations of all HCAYS facilities
- Receives and monitors the employee payroll
Collaborative Functions
- Oversees in close collaboration with the Academic Director the overall financial operation of the program.
- Is responsible for the wellbeing and safety of the students (takes personal interest in each of them communicates with them directly gets to know them prepares extracurricular activities with/for them holds midterm conferences with each of them).
- Is responsible for students compliance with disciplinary rules: Spanish only pledge honor code alcohol and drug use policies no gathering in hotel rooms during orientation or any other trip any disciplinary action etc.
- Collaborates with the Faculty Academic Director to create the academic calendar and the exam schedule
- Administers program and class evaluations and discusses them with the Academic Director at the end of each semester.
- Works with the Academic Director and the Global Learning Office in Clinton to manage all emergencies Title IX and other protocols.
- Communicates with Clinton in the event of an emergency and is responsible for the updates of the Emergency Protocol Manual.
- Extensive experience in administrative and financial management preferably in an academic or international program setting.
- Highly skilled at working collaboratively with the ability to connect with students and staff in a multicultural environment.
- Proficiency in Spanish and English both written and spoken.
- Strong knowledge of Spanish labor laws financial practices and legal requirements.
- Proven ability to manage budgets handle emergencies and ensure compliance with relevant regulations.
- Masters degree in language education or related fields; candidates possessing a terminal degree are preferred.
- Experience working with a U.S. study abroad programs in Spain
- Experience supporting U.S. study abroad students with adjusting to living and learning in Spain
The Administrative Director will have the collaboration of Hamilton College personnel for all these tasks as well as the support of external services regarding tax and labor matters.
Required Experience:
Director
Employment Type
Full Time
