Project Specialist MESA Program - IVC

Application Instructions:

• Complete all sections and fields on the application and attach all required documents incomplete applications may not be considered.

• Include all relevant education training and/or experience on the application.

• Do not include any personally identifiable confidential or otherwise unrequested information that does not pertain to job related factors (e.g. social security number date of birth pictures etc. on your application or attached documents.

• For job postings with a close date all applications received by 11:59 PM (Pacific Time) on the job posting close date will receive consideration.

• For job postings with an initial screening date all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date will receive priority consideration; however typically the job posting will remain open and continue to accept applications until the position is filled.

• For job postings requiring professional references include at least three 3 professional references from the following categories:

1. Current department chair(s) (for faculty) or supervisor(s);
2. Previous department chair(s) (for faculty) or supervisor(s) (from within the past five 5 years);
3. Masters thesis or Doctoral Dissertation advisor or supervisor (for faculty);
4. Colleague(s) or coworker(s) who can address professional competency and skills relevant to the position; and/or
5. Other professional references.

Please note professional references are typically contacted when a candidate is selected for or as a finalist for a position.

Supports the MESA team with clerical support including maintaining student records running reports organizing schedules maintaining budget expenditures and supporting the implementation of student activities.

Description of Duties and Tasks:
Performs very complex office duties in support of faculty staff and/or student efforts including word processing data entry maintaining files processing mail and duplication; receiving prioritizing and responding to incoming
correspondence requests reports and telephone or email contacts.
Expedites the processing of documents or other items requiring action assesses and works with other staff and community members to resolve issues from students employees and the public regarding college activities.
Organizes arid maintains schedules calendars and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas minutes equipment location information
packets and followup action items.
Performs complex computer activities including word processing data processing. scheduling processes and visual and graphic presentations.
Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel equipment purchases and funds for other activities and events.
Establishes and maintains files logs and other tracking systems for a variety of information projects and events; may update the website or use social media.
Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures. and/or recommending alternative solutions based on information gathered.
Supports the implementation and of student activities at the MESA Center.

Knowledge:
College operations organization policies and procedures.
Records retention preservation and recording.
Principles and methods of budget preparation and expenditure control.
Office management processes and procedures.
Correct English usage grammar spelling punctuation and vocabulary.

Skills:
Maintaining an established work schedule.
Establishing and maintaining effective working relationships.
Effectively using interpersonal and communications skills including the use of tact diplomacy and confidentiality.
Effectively using organizational and planning skills. including the use of intense attention to detail and followthrough.
Compiling and organizing complex material summarizing discussions and actions taken in report form.
Reviewing and preparing narrative and statistical reports and records.
Interpreting and applying rules regulations policies and procedures.
Analyzing situations accurately and adopting an effective course of action.

Work Schedule: TBD Schedule and shift vary and are subject to change in accordance with the departments needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a shortterm temporary hourly NonBargaining Unit (NBU) assignment not to exceed 160 days and 960 hours per fiscal year (July 1^st through June 30^th. Shortterm temporary NBU positions may only be used on an intermittent seasonal or project basis. Education Code Section 88003 states Shortterm employee means any person who is employed to perform a service for the district upon the completion of which the service required or similar services will not be extended or needed on a continuing basis.

After successful completion of the onboarding requirements an individual may be employed by the South Orange County Community College District (SOCCCD) as a shortterm temporary NBU employee. Employment will be on an if and as needed basis as determined by the SOCCCD. The assignment may be shortened or extended at any time due to departmental needs with little to no notice. NBU employment is atwill and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis. The payroll reporting period is from the 15^th of the first month to the 14^th of the second month. NBU employees are paid on the 10th of the third month.

Example: For the following reporting period: September 15^th through October 14^th the NBU employee will be paid on November 10^th.

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS) through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Notice to all Candidates for Employment:

The Immigration Reform and Control Act of 1986 Public Law 99603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.

Employees must reside in California while employed with the SOCCCD.

California Public Employees Retirement SystemandCalifornia State Teachers Retirement System:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the SOCCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS

Disability Accommodations:

If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two 2 business days prior to the job posting close or initial screening date by either callingor sending an email to

Attendance Requirement:

All SOCCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.

Campus Crime and Safety Awareness:

Information regarding campus crime and safety awareness can be found at or . Paper copies are available in the Human Resources office upon request.

NonDiscrimination Notice:

The SOCCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

California Fair Chance Act:

The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the SOCCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.

Diversity Equity Inclusion and Equal Employment Opportunity:

The SOCCCD is committed to creating an academic and work environment that fosters diversity equity and inclusion (DEI) and equal employment opportunity (EEO) for all and ensures that students faculty staff and managers of all backgrounds feel welcome included supported and safe. Our culture of belonging openness and inclusion makes the SOCCCD a unique and special place for individuals of all backgrounds.

The SOCCCD is looking for equity and inclusionminded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community. When you join the SOCCCD you can expect to be part of an exciting thriving equityfocused and inclusive community that approaches higher education with the lens of social justice and collaboration among students faculty staff managers and community partners. In deciding whether to apply for a position at the SOCCCD you are strongly encouraged to consider whether your values align with the SOCCCDs mission and goals for DEI and EEO.

THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER