Trade Deductions and Billing Analyst
Trade Deductions and Billing Analyst
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Job Description
Finding the right place to grow your career isnt (over) easy so were here to help by sharing a few reasons why the grass is greener at Vital Farms. We think youll appreciate our focus on Conscious Capitalism which drives business decisions that benefit all our stakeholders (leading to even better business results). You might be drawn to our innovative approach and refusal to settle for the way things have always been done. Or you could find it exciting to grow your skills while working for an industryleading brand. Whether youre into our values our brand or our eggcellent puns we hope youll join our Crew and help us change the world 108 square feet at a time!
At Vital Farms we are proud of our incredible stakeholders and the diversity they represent from all areas and communities in which we operate and serve. We view this as a source of strength for us and your job is to help us make it even better.
Your Role:
The Billing and Trade Analyst will report to the Revenue Manager playing a pivotal role in ensuring precision and effectiveness in our billing procedures and deduction process management. Your role will involve seamless collaboration with our esteemed partners and dedicated Sales teams guaranteeing the utmost accuracy in billing procedures while swiftly addressing any issues that may arise. Furthermore you will work crossfunctionally with other Revenue Accounting teams to assist with the deductions process as well as the AR/collections process.
What Youll Do:
- Partner with trade promotion and sales team to gain a deep understanding of VF customers and trade promotion deal activity and customer allowances.
- Work withbroader accounting team to connect and streamline processes and ensure timely and accurate recognition of deduction expense/liabilities
- Obtain and organize supporting documentation from each deduction taken.
- Ensure deductions are properly reconciled to the correct customers brands spend category deal codes etc.
- Perform indepth analysis of all deductions received tovalidate that the deduction taken is in accordance with agreed upon terms and that the amount taken is accurate; maintain clear and detailed records of validation procedures performed.
- TPM System: Leverage TPM system for deduction processing/reconciliation. Seek continuous improvement opportunities for deduction processing. Ensure integrity of TPM to ERP integration.
- Dispute invalid deductions with external customersin order to receive repayment; maintain strong customer relationships to ensure timely resolution.
- Process invoices for all customer shipments daily. Generate invoices and statements verifying all relevant details pricing discounts and terms to minimize errors and discrepancies.
- Collaborate with crossfunctional teams including sales customer service and operations to gather necessary billing information and ensuretimely and accurate invoicing.
- Work closely with the collections team tomonitor and manage accounts receivable proactively addressing delinquent accounts and assisting with collections efforts.
- Work closely with other functions of the businessmainly sales team supply chain and shipping.
- Provide reporting for open orders and issues.
- Troubleshoot invoice discrepancies as well as ensure EDI reconciliation to customers isaccurate (exception reporting). Work with IT team to resolve issues.
- Work closely with supply chain and shipping teams to resolve any issues relating to shortages damagesoverages and pricing discrepancies.
- Weekly reconciliation between closed sales orders and invoicing.
- Responsible for month end journal entries related to the billing function.
- Assist in pulling support for auditors during quarterly reviews and yearend audit.
What You Bring to the Table:
- Bachelors degree in Accounting or related field.
- 3 years of related experience AR/billing/deductions/cash apps/collections.
- Microsoft Dynamics 365/NetSuite and advanced Excel skills highly desired.
- Deductions experience highly desired.
- Prior work history in Distribution/CPG industry a plus.
- Ability to travel1020 for company meetings team offsites onboarding trips
- Strong organizationalinterpersonal and analytical skills.
- Youre no hero You know the power of teamwork and celebrate the work of others before your own.
- You give a sh*t You believe in acting like an owner and making Vital Farms a place to be proud of.
- You raise the standards You know growth can be hard but you strive to improve yourself and others each day.
- You can walk in someone elses boots You seek to understand others viewpoints and think that you get to better answers by sitting on the same side of the table.
- You dont walk on eggshells Youre not afraid to leave the bullsh*t behind and have honest conversations.
What We Bring to the Table:
- A fastpaced energetic remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
- Competitive pay and benefits (Medical Dental Vision and Paid Parental Leave just to name a few).
- Generous retirement contributions: 401(k) 3 Contribution from Day 1.
- Annual bonus and equity grant (subject to business results and company approval)
- Free eggs and butter along with friends and family discounts.
- Fun team SWAG that will make you the talk of the town.
- Professional development opportunities and an amazing team dedicated to your growth.
At Vital Farms compensation decisions are dependent upon a variety of factors which may include but are not limited to skill levelexperience education training market demands and business needs.A reasonable estimate of the current starting annual base salary for this position is $60000 $70000. Please keep in mind that hiring at the maximum end of the range would not be typical in order to allow for potential continued future salary growth.
Who We Are:
Vital Farms a Certified B Corporation offers a range of ethically produced foods nationwide. Started on a single farm in Austin Texas in 2007 Vital Farms became a national consumer brand that works with 350 family farms and is the leading U.S. brand of pastureraised eggs by retail dollar sales. Vital Farms products including shell eggs butter hardboiled eggs and liquid whole eggs are sold in over 24000 stores nationwide. Vital Farms ethics are exemplified by its focus on the humane treatment of farm animals and sustainable farming practices. In addition as a Delaware Public Benefit Corporation Vital Farms prioritizes the longterm benefits of each of its stakeholders including farmers and suppliers customers and consumers communities and the environment crew members and stockholders. In short we exist to improve the lives of people animals and our planet through food.
In order to fulfill Vital Farms mission to bring ethically produced food to the table we seek to build teams that leverage diverse perspectives to create a welcoming and innovative environment that is committed to the principles of equal employment opportunities.
To that end we make employment decisions based on qualifications merit and business need. Vital Farms does not discriminate on the basis of race color religion gender and gender identity sex (including pregnancy childbirth lactation and related medical conditions) sexual orientation marital status age national origin citizenship status military or veteran status physical or mental disability genetic information or any other characteristic protected by applicable law.
Required Experience:
IC
Employment Type
Full Time
