Coordinator HQ Security Force
Coordinator HQ Security Force
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Job Description
1. SUMMARY
The Joint Intelligence and Security (JIS) Division under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security comprises two principal pillars: Intelligence headed by the Deputy ASG for Intelligence; and the NATO Office of Security (NOS) headed by the Deputy ASG for Security (DASGS) / Director NOS.
The NOS is responsible for the overall coordination of NATO security among member Nations NATO civil and military bodies as well as International Organisations and Partner countries with which NATO cooperates. It is also responsible for the security of the NATO Headquarters (HQ) its personnel in Brussels abroad on mission and in satellite offices and for the protection of the Secretary General. The NOS comprises the Office of the Director the Security and Policy Oversight Branch (SPOB) the Protective Security and Emergency Services Branch (PSESB) the Security Intelligence Branch (SIB) and the Close Protection Unit (CPU).
The PSESBs mission is to ensure the security and safety of the NATO HQ its people infrastructure and information. In coordination with the Host Nation it analyses threats and vulnerabilities determines risks and acts to minimise them. Its staff works in the following domains: access management; security regulations and infractions; physical security; security guarding; fire first aid and CBRN; emergency procedures; information assurance; security awareness and special events (highlevel meetings at the NATO HQ and in NATO member and partner nations). It also provides advice on protective security issues in the NATO satellite offices.
Within the Operations Section of the PSESB the incumbent works as part of the HQ Security Force and is responsible for carrying out security duties connected with the protection (personnel infrastructure and information) of the NATO HQ in Brussels. Under the supervision of the Head HQ Security Force the incumbent is responsible for:
verifying the operational readiness of HQ Security Force teams;
supervising the daytoday activities of the HQ Security Force and civilian guarding contractor as directed by the Head HQ Security Force;
the implementation of the instructions issued by the Planning Office or the Headquarters Security Officer;
conducting daily records of the contractors services recording and accounting for the Key Performance Indicators (KPIs) based on the existing contract and providing a monthly report of these data. He/she presents the results of these records during regular meetings organised with the contractor.
The incumbent also ensures that all Standard Operating Procedures as well as other relevant instructions and orders are developed implemented timely and appropriately and maintained uptodate as necessary for the optimal functioning of the unit either on their own initiative or as directed by PSESB management. The coordinator deputises for the head in cases of absence.
2. QUALIFICATIONS
ESSENTIAL
The incumbent must:
- have a good general education at least to higher secondary level or equivalent;
- have at least five years of experience in supervising teams of security personnel in a security force police or military environment;
- be able to effectively coordinate multiple teams;
- demonstrate experience in security and emergency procedures and tactical interventions within a dynamic operational context;
- possess very good written and verbal communication skills with the ability to produce clear concise reports and operational documentation;
- maintain a good physical condition and be able to pass annual physical fitness tests and medical examinations;
- be experienced in the use of firearms and lesslethal equipment and be able to pass regular (minimum annually) shooting tests;
possess the following minimum levels in the official languages of NATO (English/French): V (Advanced) in one and I (Intermediate) in the other; - be flexible to work outside of normal office hours in response to crises and urgent requirements if and when required;
DESIRABLE
The following would be considered an advantage:
- formal military/police training;
- knowledge of NATOs security policy and its supporting directives;
- familiarity with human resource processes specific to security operations (e.g. scheduling performance evaluations conflict resolution);
- experience working in a multinational multicultural organisation;
- proficiency in modern security technologies communication systems and IT tools relevant to operational management.
Planning and
As directed by the Head HQ Security Force ensure and verify the operational readiness of all teams by closely coordinating with the JISD/NOS/PSESB/OPS/Planning Office and executing operational instructions efficiently required for NAC activities ministerial summits and other highlevel meetings as well as for other NATO meetings. This includes presenting new directives to be validated by the PSESB management maintaining alignment with NATO security procedures and ensuring the HQ Security Force and the contractor adhere to the established protocols.
Project Management
Identify and use resources wisely efficiently and effectively. Review project performance of own projects as directed. Identify opportunities for improvement. Manage ongoing security projects overseeing daily operational tasks and tracking the performance of the contractor. Maintain detailed records monitors KPIs and prepares monthly reports that inform regular review meetings ensuring that all projects progress as planned and adjustments are made in a timely manner.
Stakeholder Management
Under the supervision of the Head HQ Security Force maintain good working relationships with the civilian security contractors managers and stay current on hostnation legislation and practice regarding private security companies. Facilitate seamless communication among various operational and administrative functions. Manage the pool of Inspectors and coordinates with the external contractors management ensuring the alignment with NATO security procedures and ensuring the HQ Security Force and the contractor adhere to the established protocols.
Organisational Efficiencies
Under the direction of the Head HQ Security Force work with relevant stakeholders to find ways for continuous improvement in administrative processes and operational workflows within the HQ Security Force. Support the updating of all necessary instructions and protocols thereby streamlining operations and enhancing overall efficiency of the unit. This includes ensuring that all operational data and communications are accurate and uptodate. The incumbent verifies that all instructions are correctly communicated to the HQSF Teams and the contractors staff when necessary.
People Management
Under the direction and oversight of the Head HQ Security Force oversee the daytoday activities of security personnel. This responsibility includes fostering a collaborative work environment and maintaining high performance through regular communication and support.
Financial Management
Support the Head HQ Security Force as required in coordination with the JISD/NOS/PSESB/OPS/Planning Office. Assist in the financial oversight of operational activities by tracking contractor services and managing related administrative tasks. This includes ensuring in coordination with the JISD Front Office and the Budget Officer in particular that the costeffectiveness of security operations is maintained through accurate record keeping monitoring KPIs and contributing to budgetrelated discussions as needed.
4. INTERRELATIONSHIPS
The incumbent reports to the Head HQ Security Force and acts as their deputy in cases of absence. They manage the Inspectors and liaise with the JISD/NOS/PSESB/OPS/Planning Office and other staff within PSESB as well as with the JISD Front Office as required. They also liaise closely with the civilian contract management staff.
Direct reports: 7
Indirect reports: N/a.
5. COMPETENCIES
The incumbent must demonstrate:
- Achievement: Creates own measures of excellence and improves performance;
- Analytical Thinking: Sees multiple relationships;
- Change Leadership: Supports general need for change;
- Clarity and Accuracy: Monitors others work for clarity;
- Flexibility: Adapts to unforeseen situations;
- Impact and Influence: Takes multiple actions to persuade;
- Initiative: Is decisive in a timesensitive situation;
- Organisational Awareness: Understands the Organizations structure;
- Teamwork: Expresses positive attitudes and expectations of team or team members.
In accordance with the NATO Civilian Personnel Regulations the successful candidate will receive a definite duration contract of three years which may be followed by an indefinite duration contract.
7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
Please note that we can only accept applications from nationals of NATO member must be submitted using erecruitment system as applicable:
- For NATO civilian staff members only: please apply via the internal recruitment portal link;
- For all other applications: you apply to any position we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.
Do you have questions on the application process in the system and not sure how to proceed Click here for a video containing the information you need to successfully submit your application on time.
More information about the recruitment process and conditions of employment can be found at our website will be subject to receipt of asecurity clearance(provided by the national Authorities of the selected candidate) approval of the candidatesmedical fileby the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of theaccreditationand notification process by the relevant authorities.
NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificialintelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pretrained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion and strives to provide equal access to employment advancement and retention independent of gender age nationality ethnic origin religion or belief cultural background sexual orientation and disability. NATO welcomes applications of nationals from all member Nations and strongly encourages women to apply.
Required Experience:
IC
Employment Type
Full-Time
