Continuing Education Assistant IILP Programs 10 Regular External Posting - for ESP CasualsTerms

External Posting applications from approved casual and term ESP members only. If you are a Regular (permanent) ESP employee you must apply to the Internal Posting.

About the OCDSB: The OttawaCarleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students parents and the community at large. Our schools are teaching communities where principals viceprincipals teachers and support staff nurture student wellbeing and challenge students to achieve their best.

We are seeking a creative dynamic committed professional to join our team:

CONTINUING EDUCATION ASSISTANT (INTERNATIONAL & INDIGENOUS LANGUAGES PROGRAMS)

Job Summary

Under the direction of the Program Manager and Principal of Continuing Education the Continuing Education Assistant will provide administrative support to the International Languages (Elementary Secondary and Summer) programs. Main responsibilities include but are not limited to management of electronic records and files for students/staff; assisting with student registration and program planning; recording and verifying attendance records for program/contract staff; submitting timesheets for approval for all program staff; preparing bank deposits and reconciling statements; and general administrative support such as filing composing routine correspondence and responding to inquiries.

Qualifications

• Completion of a secondary school diploma and minimum of two years of related work experience. A combination of education and experience may also be considered.

• Experience working in Continuing Education and knowledge of the International Languages Program is considered an asset.

• Knowledge of relevant board policies and procedures ONSIS reporting administrative and accounting procedures including OCDSB AdmissionsEnrollment Guidelines; IILE student placement guidelines.

• Knowledge of computer applications including proficiency in word processing spreadsheets and databases including Google Applications HRIS Ontario eLearning Consortium (SSeS) Microsoft Suite and the Boards financial systems; Continual upgrading of computer skills is required.

• Knowledge of Student Information Systems such as Aspen for data entry and to identify troubleshoot and resolve data entryrelated issues.

• Accounting skills to maintain budget transactions.

• Ability to operate standard office equipment and administer public address system;

• Interpersonal and communication (oral and written English) skills required to provide exchange and clarify information and respond accordingly to inquiries;

• Ability to use tact and diplomacy when communicating information to the general public and Board personnel.

• Ability to speak additional languages is an asset (Spanish preferred);

• Initiative and judgement required to action routine or proceduralized matters.

• Organization and time management skills are required to prioritize work and juggle multiple priorities.

• Ability to work independently with minimal supervision and as part of a team.

• First Aid certification would be an asset.

Application Process

The OttawaCarleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.

If you are not a Board employee and do not have an existing ATE account you will be asked to create one at . Choose Job Category ECE EA and Support Staff.

Applications will be considered in accordance with the ESP Collective Agreement in the following order:

1. Applications from Regular fulltime and parttime employees within the ESP bargaining unit are given first consideration. (Internal Posting)

2. Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)

3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular parttime ESP member and also on the ESP Casual List you will see both postings. However you must apply to the Internal Job posting in order to be given 1st consideration.

In accordance with the collective agreement a newly hired regular employee is not eligible to accept another position for a period of six 6 months.

OCDSB employees serve students colleagues families and community partners. We invite people of all abilities orientations faiths ethnicities races genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people and respect value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process please send an email to at any time.