Police Support Administrative Assistant

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

This position provides administrative and clerical support to the Personnel Services Unit of the Police Department. The incumbent will be the primary contact and liaison between the Police Department and vendors for uniforms and equipment; to include new current promoted and separated employees. The incumbent will maintain and track uniform orders equipment inventory supplies/quantities and assigned equipment locations using the uniform database and the equipment database; participate and collaborate with Finance and department administrators to prepare and monitor purchasing contracts. The incumbent will assist with administrative duties related to scheduling enrollment and recordkeeping for internal and external training for new police department employees. At times the incumbent may provide crossover support for the other Administrative Assistant position in Personnel Services consistent with the duties of this position including but not limited to: checking date stamping and distributing mail in Records; assisting personnel who come into the office or transferring their calls; unlocking/locking vendor and training file cabinets and wall key box; checking fax machine; receiving delivery orders and placing orders as needed; facilitating Procard/credit/gas card purchases and/or checking out as necessary; and assisting with urgent/unanticipated training and travel requests.

The incumbent completes a thorough history/criminal history background check on Police Department applicants and their spouse/significant other by utilizing various databases internet resources and government/municipal/law enforcement/education sources.

• Receives and processes uniform and equipment order requests by coordinating measurements with employees and vendors includingplacing orders entering intothe uniform database for tracking purposes double checking packing slip and invoice for accuracy and approving for payment; coordinatingalterations if needed.

• Issues all uniforms/equipment to employees including locker if applicable.
• Creates employee uniform and equipment files for new police officers and police support officers.
• Maintains equipment database by enteringequipment information and serial numbers into the database with current location and status.
• Updates uniform and equipment databases with uniform status changes and updates employee files with issued equipment list.
• For staff promotions:coordinates uniform modifications and orders dress uniformsprocesses promotional certificatesupdates ID cards and updates uniform/equipment databases.
• For awards and certificates: maintains templates; prints awards/certificates as required; and maintains inventory supply of award certificates medals pins seals and presentation/protective awards/certificates as needed from vendor and/or print shop.
• For employees separating from the city:receives all issued equipment and uniform itemsensuresPSU representative inspects employees lockerreturns usable items to inventory for reissue or separates for surplusadvises facilities to clear/deactivate access cards and issues retirement credentials (if eligible).Tracks badges and weapons purchases (if eligible). Ensures computer network access is removed.
• Maintains supply quantitiesplaces supply orders as needed with vendor(s)tracks orders in uniform databasemonitors items for reissue surpluses old/defective items.
• Manages issuance and recordkeeping of portable police radios assigned to individual officers and police employees and manages database of police vehicle mounted radios in coordination with Fleet and NORCOM.
• Collaborates and participates in process/renegotiation/renewal for uniform and equipment contracts to include uniform cleaning and dry cleaning.
• Composes general background summary and departmental needs and listsall items purchased for specific category with costs and estimated annual with unit/division representatives to obtain complete and accurate BPD requirements/needs and ensures thatthose requirements are in contract language.
• Processes and runs applicant and spouse/significant other background checks by: sending electronic background packet to applicants;putting togetherapplicant binders;reviewing applicant packets;filling out criminal history check off sheets; searchingvarious law enforcementgovernment and internet databases for applicant and spouse/significant others history;performing additional research on information received from these sources (if necessary);faxing records check requests to all involved agencies and verifying responses received;and forwarding all information and paperwork to the background detective and advising detective of any noteworthy items.
• Assists with scheduling of training for new officers including coordinating with the Criminal Justice Training Commission to enroll new recruits into Basic Law Enforcement Academy training.
• Assists Police Training Sergeant with coordination and scheduling of other internal and external police training including enrollment updating and management of training records and transcripts for personnel and other administrative or reporting requirements related to department training activities and records.
• Provides assistance to and backup coverage to the PSU unit administrative assistant as needed including but not limited to: checking date stamping and distributing mail in Records; assisting personnel who come into the office or transferring their calls; unlocking/locking vendor and training file cabinets and wall key box; checking fax machine; receiving delivery orders and placing orders as needed; facilitating Procard/credit/gas card purchases and/or checking out as necessary; and assisting with urgent/unanticipated training and travel requests.

Supervision Received and Exercised:

• The incumbent works under the general supervision of the commander of the Personnel Services Unit.

Knowledge Skills Abilities and Competencies

• Ability to achieve and maintain ACCESS Level II certification; NIMS and IS700.A certification.

• Proficiency in the Microsoft Office Suite: Word Excel PowerPoint Access.
• Proficiency in the use of: WebMSS DAPS DISCIS/SCOMIS LINX Entersect RAIN Selective Service VisiNet CommandPoint New World (upon implementation) LEA (uniformequipmentand training databases) andvarious internet sites.
• Ability to exercise good judgment and decision making ability.
• Ability tointeract effectively with all divisions sections units and ranks within the Police Department and other City of Bellevue departments in acollaborative manner.
• Ability to interact with vendors and suppliers in a collaborative manner.

Education Experience and Other Requirements

• High school diploma or equivalent combination of education and experience.
• Four years of progressively responsible related office support or clerical work experience is preferred.

This position is a
Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking;talking;hearing using hands to handle feel and operate objects tools or controls; and reaching with hands and arms.
• Some light lifting bending and climbing is required.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet.

• Any use of
• Any possession or use of GHB or any other date drug including giving it to others
• Any use of any illegal drug within three years of application* (Excludes which is addressed below.
• Misuse of Prescription will be reviewed on a casebycase basis.
• Any use of illegal (other than since applying to or while employed by any law enforcement agency (including military police agencies). Please note that while many states have decriminalized it is still federally illegal and police officers are expected to adhere to all laws and regulations on and off duty.

• Any participation in or allowing of the manufacture selling offering to sell cultivation warehousing distribution holding or transporting for another transporting for sale or financing of any illegal /narcotics within five years of application* including extraction and concentration of THC oils from for the production of honey wax dabs or any other THC concentrate
• Any distribution of illegal or illegal distribution of since applying* to and/or while employed by any law enforcement agency (including military police agencies)

• Any prescription forgery prosecuted undetected or otherwise within five years of application*

• Any adult felony conviction.
• Any juvenile felony conviction within the past five years.
• Any misdemeanor conviction for a crime involving moral turpitude.
• Commission of any crime of violence including domestic violence.
• Commission of any sexual offense within the past five years.
• Any conviction of a felony crime at any time while employed in any capacity with a Law Enforcement Agency (including volunteer intern and reserve positions).
• Any single theft of property or money in excess of $100 value within the past five years.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office ator .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the EVerify program. Learn more about the EVerify program.

any technical difficulties with your application please contact the NEOGOV support line at.

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