Executive Assistant to the Chancellor
Executive Assistant to the Chancellor
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$ 70734 - 91526
1 Vacancy
Job Description
This position serves as primary executive administrative support to the Chancellor of the University of North Carolina at Chapel Hill. The position is responsible for a broad variety of tasks to include triage prioritization and coordination of the Chancellors calendar incoming phone calls mail travel and visitors to ensure that all matters are handled in a sensitive organized confidential and timely manner. The Assistant to the Chancellor must utilize a comprehensive knowledge of the University to ensure smooth communication and appropriate consultation between the Chancellors Office and other University offices and must be able to discern high priority or sensitive matters that may require the immediate and direct attention of the Chancellor the Chief of Staff or other University Senior Officers. The assistant also assists the Chancellors Office business manager with financial transactions such as justification of the Chancellors and Chief of Staffs VISA statements journal entries and check vouchers. The Chief of Staff and Chancellors Assistant work in close collaboration to ensure that all requests for the Chancellors time are handled in a timely manner and emergencies are given the priorities. The pace of the office requires that this person maintain composure under pressure; possess an exceptional ability to multitask as well as stay organized and detail oriented.
Required Qualifications Competencies And Experience
Strong computer skills particularly in Microsoft Office products especially Outlook (email and calendaring) Word Excel PowerPoint and Access. Ability to organize prioritize triage and otherwise manage work flows in a fastpaced office setting often dealing with sensitive and critical issues. Ability to manage multiple assigned projects often under tight deadlines Ability to communicate orally and in writing effectively appropriately and diplomatically with a widerange of constituent contacts. Strong listening skills required.
Preferred Qualifications Competencies And Experience
Experience in providing administrative support to one or more senior executives in a fastpaced complex office setting. Prior experience in an administrative capacity in a higher education and/or human resources setting.
Work Schedule
MondayFriday 8am5pm; occasional nights weekends and oncall hours.
Required Experience:
Staff IC
Employment Type
Full-Time
