ContractProcurement Specialist 0564
ContractProcurement Specialist 0564
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1 Vacancy
Job Description
Description
READVERTISED
Title: Contract/Procurement Specialist
Position Number: 0564 (two positions available)
Hiring Unit: VP for Budget and Finance Office of Procurement Management
Location: Manoa Campus
Date Posted: April 15 2025
Closing Date: April 30 2025; 11:59PM HST
Salary: salary schedules and placement information
Additional Salary Information: PBB minimum $5250/month
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent
Funding: General
Duties and Responsibilities- **Conducts the full lifecycle of procurement activities including planning and specification writing drafting posting and administering solicitations award of contracts contract administration monitoring vendor performance and modification termination and closing of contracts as appropriate.
- ** Ensures the timely processing of University procurement requests as assigned.
- ** Provides technical advice interpretations and/or makes effective recommendations regarding procurement policies procedures and requirements and works with customers and vendors to refine procurement requests or responses while ensuring compliance with purchasing and contracting requirements.
- **Reviews potential vendor terms and conditions and negotiates contracts/agreements between the University and reputable vendors that align with the terms allowable under the contracting policy of the University.
- **Resolves operational and administrative matters in accordance with current policies procedures and directives as requested.
- Assists in the implementation procurement strategies and change initiatives to improve office performance.
- Assists in the development and maintenance of procurement related information templates clauses and training materials that address University procurement needs.
- Works to develop and implement strategies to increase participation in University contracts by procurement cardholders and fiscal offices.
- Builds strong relationships with customers and ensure customer satisfaction.
- Maintains ethical and responsible contractual and business relationships with vendors.
- Provides reports and data as needed for sourcing events contracts reports and information/audit requests.
- Conducts periodic training of fiscal officers and other University personnel regarding State laws and University policies and procedures governing procurement.
- For purchases utilizing federal funds checks terms and conditions of the applicable federal contract or grant to determine whether special approvals are required or special conditions must be included in the contract terms and conditions.
- Plans coordinates analyzes and/or supports work within designated subject matter areas.
- Evaluates and recommends improvements to processes and procedures that streamline workflow and incorporate technology.
- Advises management of the progress of projects assigned anticipated problems major policy changes expected affecting specialized area and completion of projects assigned.
- Other duties as assigned
Minimum Qualifications- Possession of a baccalaureate degree in Economics Business Administration Public Administration or related field and 4 years of progressively responsible professional experience with responsibilities for administering procurements contracting public purchasing; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Considerable working knowledge of principles practices and techniques in the area of program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with program administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software and Microsoft Office Suite (including Word Excel and Access Database).
- If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
- Demonstrated ability to manage work priorities and projects and maintain employee relations.
- Considerable working knowledge of principles practices and techniques in the procurement requirements of a large organization as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Demonstrated ability to produce written and oral reports for the consumption of management or other University stakeholders.
- Administrative experience in a college or university a governmental agency or a large private organization with specialization in procurement information technology or related areas.
- Knowledge of administrative policies and procedures typical of an institution of higher education.
- Prior experience in public or private sector procurement.
- Knowledge of OnBase document management system.
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Only one application is needed to be considered for both positions. Applicant must submit the following: 1 resume; 2 cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; 3 the names and contact information (telephone number and email addresses) of at least three professional references; and 4 copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number birthdate etc) REDACTED. If requested transcripts are unobtainable by closing date please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date 05/07/2025 to email copies of your transcripts to Official transcripts will be required if selected to fill the position. Incomplete applications will not be considered. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
Note: If you have not applied for a position before using NeoGov you will need to create an account.
Inquiries:
Jenna Lam;EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
