Total Rewards Specialist - Compensation

We have the great privilege of helping patients and families rebuild their lives. Its extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients Ask for Mary they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee from support staff and leadership to clinicians and care providers.

Mary Free Bed is a notforprofit nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient outpatient subacute rehabilitation orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation Mary Free Bed physicians nurses and therapists help our patients achieve outstanding clinical growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed we take pride in our valuesbased culture:

• Focus on Patient Care. A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge. An interdisciplinary approach and a top team of professionals create everchanging opportunities and activities.
• Family Culture. We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other. Each employee knows that coworkers can be trusted to make the right decision for our family patients staff and community.
• A Proud Tradition. Years of dedicated quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

The Total Rewards Specialist will have primary responsibility to administer assigned Total Rewards programs including but not limited to health and welfare benefits retirement leave administration and compensation programs.

Essential Job Responsibilities

Overall Responsibilities

• Keeps abreast of federal state local laws and regulations aligning to corporate guidelines ensuring plan or policy compliance
• Be an industry subject matter expert and professional practitioner on compensation and benefit developments & trends to ensure that solutions are progressive compliant and add value to the employee life cycle
• Administer participation in benchmark surveys to align programs appropriately to recruit and retain employees
• Support the strategy design and delivery of communications for all total rewards programs
• Creates and presents communication materials such as presentations and information packages to keep employees updated on plan changes and amendments
• Respond to and support employee inquiries on areas of expertise.

Benefits

• Ensure compliance of benefits programs utilizing knowledge of benefits legislation (ERISA COBRA FMLA HIPAA PPACA ADA etc. by staying up to date on rules and regulations impacting benefits programs including required notices and plan documents
• Administer benefits processing and resolution including but not limited to enrollments terminations claims processing COBRA FMLA Disability 403(b)
• Demonstrates timely caring and thorough responses and follow up to employees regarding benefit concerns
• Processes inbound and/or outbound carrier files ensuring files are properly and timely loaded into internal and/or external vendors systems
• Assist in the planning and of the annual open enrollment process including communications system set up and employee education.
• Gather employee data process monthly billing and prepare invoices submit check requests for payment and audit carrier files to the internal enrollment system.
• ACA administration to include the annual and monthly review of ACA eligibility

Compensation

• Participates in market surveys and prepares compensation data submissions on behalf of company
• Administer and update pay in HRIS system ensuring adherence to policy and accurate implementation of compensation changes
• Ensure accuracy of job codes in the HRIS system to include maintenance of position titles aligned job codes job profiles grade level incentive plans and exemption classification status
• Prepares and maintains job descriptions through gathering and documenting duties organizational structure skills requirements and FLSA classification
• Benchmark roles internally and externally to determine compensation grade
• Audit analyze and improve upon current compensation practices
• Analyze review with leadership calculate and communicate the annual merit increases and market adjustments
• Create and distribute the Total Rewards Statement on an annual basis

Leave of Absence

• Administers processes and maintains the leave information in accordance with the Federal FMLA state/local leave laws and company leave policies
• Ensure all leave transactions are processed accurately and timely including reporting hours each pay period tracking leave time and notifying employees of expirations and need for recertification.
• Ensures adherence of benefits policies related to short and longterm leave time off. Ensures proper documentation related to LOA is received recorded and communicated to employees and management
• Maintain reasonable communication with employees on leave to facilitate smooth and timely return to work; keep managers up to date about employee leaves changes and work restrictions
• Ensure and provide consultation on compliance to managers and HR business partners on leaverelated issues (FMLA ADA MPMLA etc.. Escalate concerns as appropriate.

Customer Service Responsibilities

Demonstrate excellent customer service and standards of behaviors as well as encourages coaches and monitors the same in team members. This individual should consistently promote teamwork and direct communication with coworkers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Bachelorss degree in Human Resources or related field or 25 years of previous experience in employee benefit leave and/or compensation administration
• 25 years of previous experience in employee benefit leave and/or compensation administration
• Competence in word processing and spreadsheet applications
• High level verbal and written communications skills and ability to multitask
• High level of service orientation with strong sense of urgency
• Flexibility and adaptability
• Demonstrated ability to build professional relationships
• Strong analytical problem solving and organizational skills
• Reliable driven and desire to work in a team environment
• Demonstrated commitment to organizational mission with a whatever it takes attitude

Preferred Job Qualifications

• Certified Compensation Professional Certification
• Certified Employee Benefits Specialist Certification
• SHRM Certification

Physical Requirements for Essential Job Qualification

Levels:

• None (No specific requirements)
• Occasionally (Less than 1/3
• Frequently 1/3 to 2/3
• Majority (More than 2/3

Remain in a stationary position: Majority

Traverse or move around work location: Occasionally

Use keyboard: Frequently

Operate or use department specific equipment: None

Ascend/Descend equipment or ladder: None

Position self to accomplish the Essential Functions of the role: None

Receive and communicate information and ideas for understanding: Majority

Transport position and/or exert force:

Up to 10 pounds: Occasionally

Up to 25 pounds:

Up to 50 pounds:

Up to 75 pounds:

More than 100 pounds:

Other weight: Up to pounds

Other:

Consistent with the Americans with Disabilities Act (ADA) it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment including the application process. If reasonable accommodation is needed please contact the Talent Acquisition team at .

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion gender national origin age genetic information veteran status disability or other legally protected characteristic.