Payroll Supervisor SY24-25
Payroll Supervisor SY24-25
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Payroll Supervisor
SEIU Union Member Position
(Five Day Internal Posting)
Overview of the Malden Public Schools
The Malden Public Schools (MPS) is a richly diverse school district located within the Greater Boston area and accessible by the MBTA orange line train. Maldens student body comprises approximately 6800 students who represent 59 different countries and speak 67 different languages. We have 1 early learning center 5 K8 schools and 1 high school. We are committed to providing high expectations for all learners through rigorous instruction and culturally responsive practices and pedagogy. MPS is a safe welcoming and collaborative district where we encourage and embrace a growth mindset. We believe that our diversity is an asset and we are seeking candidates that reflect embrace and contribute to the strengths of our community.
Job Summary
Maintains payroll information by collecting calculating and entering changes in Harpers payroll system. Updates payroll records exemptions direct deposits salary changes etc. Under the general direction of the Director of Finance.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES
May include any and/or all of the following:
- Oversee/Supervise staff
- Responsible for the overall operation of the payroll department
- Responsible for all accounting work in the preparation and maintenance of school department payrolls payroll records and calculations to include all compensation actions as they pertain to the preparation and maintenance of payroll
- Add new employees
- Maintain payroll records and employee files
- Prepare and review internal payroll reports
- Resolve payroll issues and problems
- Reconcile general ledger accounts pertaining to payroll
- Input and audit payroll transactions
- Responsible for biweekly processing of payroll for the school department
- Responsible for distribution of payroll checks
- Process wage verifications and garnishment requests
- Process W2s
- Responsible for processing maintaining reporting and reconciliation of all 403(b) accounts and activities
- Responsible for processing maintaining reporting and reconciliation of disability insurance
- Responsible for assisting staff and other city departments with all matters relating to payroll
- Responsible for verifying and submitting unemployment data on school department personnel
- Responsible for maintaining retirement records for both Municipal and Mass Teachers Retirement System (MTR)
- Reconcile monthly payroll reports with Mass Teacher Retirement System (MTRS)
- Timely submission of reports for retirement MTRS Federal State and any other reporting agency as requested
- Insure compliance with Federal State and local regulations
- Process retirement applications as needed
- Process creditable service requests
- Responsible for completing verification of employment
- Ensure that all school department staff is charged to the correct salary accounts
- Update payroll job codes payroll tables pay codes etc.
- Responsible for meeting with new school department staff to ensure that all new hire paperwork is complete
- Be able to interact in a courteous and professional manner at all times
- Coordinate weekly attendance for sick leave substitute pay etc.
- Other duties as assigned
KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS
- Must have a working knowledge of Harpers payroll system
- Must be proficient in Microsoft Excel and Word
- Must be detailed oriented with excellent organizations skills
- Customer service skills
- Strong written and verbal communication skills
- Interpersonal/human relations skills
- Training skills
- Report preparation skills
- Ability to plan and organize
- Good organizational and time management skills
- Must be a team player
- Must have proven ability to effectively research and resolve payroll issues
- Ability to work in a fastpaced environment
- Ability to maintain confidentiality
MINIMUM QUALIFICATIONS
Education and experience equivalent to:
Minimum three 3 years of progressively responsible accounting and payroll experience preferably in a school setting.
Hours: 8:00 am 4:00 pm 52week position
Salary: SEIU Grade 4 Payroll Supervisor
Reports to: Director of Finance & Operations
To Apply: All applicants must apply through TalentEd via the Malden Public Schools website.
Equal Opportunity Employer
The Malden Public Schools is committed to cultivating an ethnically racially and linguistically diverse and inclusive environment where different backgrounds and perspectives are celebrated. We believe the differences within our environment will positively impact student outcomes and benefit our employees and community. We are proud to be an equal opportunity employer. We are committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Required Experience:
Manager
Employment Type
Full-Time
