Fiscal Specialist
Fiscal Specialist
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Job Description
Description
Title: Fiscal Specialist
Position Number:
Hiring Unit: RES & DEAN OF GRAD DIV SCH O&ES&T HAW NAT ENERGY INST
Location: UH Manoa Campus
Date Posted: March 20 2025 (ReAdvertisement)
Closing Date: April 21 2025 (Extended)
Band: B
Salary:salary schedules and placement information
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Permanent
Duties and Responsibilities
- * Performs the full lifecycle of procurement activities in compliance with Federal State University of Hawaii (UH) Research Corporation of the University of Hawaii (RCUH) University of Hawaii Foundation (UHF) policies and procedures of extramural awards and appropriated funds.
- * Ensures accurate and timely processing of all financial transactions of requisitions travel requests/completions payments payroll timesheets etc.
- * Serves a unit PCard administrator ensuring compliance with procurement of good and services knowledge of restrictions and conduct monthly reconciliation.
- * Reviews contract/grant purchasing terms and conditions and prepare and execute documents accordingly.
- * Provides technical advice and recommendations to Prinicpal Investigators (PI) and staff on the appropriate methods of procurement especially for specialized/unique purchases to research activities.
- * Serve a department Fiscal Administrator with $5K purchasing authority.
- * Analyzes and monitors program budgets and produces reports to the Director accordingly.
- * Develop update and maintain internal fiscal procedures to ensure proper compliance and reporting to extramural sponsors and keep abreast of current policies and procedures.
- *Conduct annual equipment/asset inventory verifications disposal and/or transfer. Reconcile and maintain inventory records.
- Participate and respond to federal audits and compliance issues.
- Work with the Administrative Services Manager on the review of proposals and budgets for contract/grant management.
- Other duties as assigned.
*Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in Business Administration Accounting Finance or related field and 3 years of progressively responsible professional experience with responsibility for administering procurement and government purchasing activities or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Considerable working knowledge of principles practices and techniques in the area of program administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with program administration.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
- If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
- Ability to read understand interpret and analyze financial data and apply agency state and/or federal policies and regulations.
- Ability to exhibit accuracy in work attention to detail think critically research thoroughly and problem solve.
- Thorough understanding and ability to effectively use a range of software spreadsheets databases and tracking systems.
- Demonstrated ability to prioritize tasks meet critical deadlines and multitask multiple projects on a daily basis.
Desirable Qualifications
- Prior work experience in an institution of higher education.
- Knowledge of UH RCUH and UHF fiscal policies and procedures.
- Experience working with RCUH Financial and Personnel Systems.
- Experience working with the UH Kuali Financial System (KFS).
- Experience working with JasperReports Server (JRS)
- Knowledge of the myGrants system.
- Experience working with SuperQuote through CommercePoint.
- Experience working with eTravel.
To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. The applicants should submit a cover letter indicating how you satisfy the minimum and desirable qualifications resume names and contact information (including email addresses) of 3 professional references and official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.
Inquiries: Richard Rocheleau;;
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
