Executive Assistant to the President
Executive Assistant to the President
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$ 71600 - 95200
1 Vacancy
Job Description
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At a Glance!At Lower Columbia College (LCC) we are dedicated to fostering student success and enhancing the quality of life in our community. As the Executive Assistant (EA) to the President you will play a pivotal role in helping us achieve these goals. This key position provides comprehensive administrative support to the President and the Colleges Board of Trustees (BOT) contributing to the smooth operation of the College and ensuring that our leadership is supported in its strategic initiatives.
In this role you will be responsible for overseeing and coordinating critical administrative processes managing events and services and supporting the development and monitoring of budgets within the Presidents division. As the primary point of contact for the Presidents office you will help maintain a welcoming inclusive environment for all visitors while ensuring that communication flows smoothly. In addition to supporting the President and BOT you will also assist the Executive Director of Diversity Equity & Inclusion as well as the Vice Presidents with various administrative functions.
Who You Are:We are seeking a highly organized approachable and detailoriented individual who thrives in a fastpaced dynamic environment. You are selfmotivated proactive and maintain a strong sense of integrity in all aspects of your work. You approach challenges with a solutionfocused mindset adapting your communication style to effectively collaborate with a diverse range of individuals. The ideal candidate will have excellent technology skills a keen ability to anticipate the needs of those they support and a passion for contributing to student success at LCC.
The Executive Assistant position is 40 hours per week. The typical schedule is Monday through Friday 8:00 am to 5:00 pm. This position requires inperson work with with occasional opportunity to telework if desired in accordance with LCCs telework policy. This position reports directly to the President. We typically hire closer to the lower to middle range of the salary. Offers are made based on applicants qualifications relative to the job internal pay equity and any other relevant factors. Please note that there may be a COLA applied to the posted salary range effective July 1 2025.The anticipated start date is July 1 2025.
If you are ready to make a meaningful impact and support the leadership of Lower Columbia College we encourage you to apply for this exciting opportunity!
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Examples of Duties & Responsibilities
You will have the opportunity to:
- Provide confidential and professional administrative support to the President Board of Trustees Executive Director of Diversity Equity & Inclusion (DEI) and Vice Presidents.
- Serve as the primary point of contact for internal and external communications addressed to the President and Board of Trustees.
- Manage the Presidents calendar including scheduling appointments meetings and travel arrangements ensuring optimal use of time and resources.
- Prepare agendas materials and presentations for meetings attend meetings to take minutes and follow up on action items.
- Coordinate logistics for Board of Trustees meetings including scheduling catering preparing agendas and distributing materials.
- Arrange domestic and international travel itineraries for the President Board of Trustees and the executive team.
- Manage budgets for the Presidents Office and Board of Trustees ensuring compliance with purchasing policies and procedures.
- Maintain and update administrative and Board policies and manage associated procedures.
- Manage purchase cards and reconciliation for the President Effectiveness & College Relations Foundation and Human Resources
- Act as web editor for certain sections of the college website.
- Support planning and management of campus events in coordination with other staff.
- Supervise and provide training for student workers providing administrative support.
- Maintain office supplies for the Presidents office Payroll office and VP of Administrations office.
- Perform various research tasks and special projects as assigned by the President.
- Maintain and organize records and files in compliance with Washington State Records Retention guidelines.
- Serve as backup for other executive assistants and operational staff as needed.
- Serve as backup on HR recruitments as needed.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Support the colleges diversity equity and inclusion initiatives in all aspects of your work.
- Collaborate with other campus departments and serve on various committees
- Perform other duties as assigned
This description is not intended and should not be construed to be an exhaustive list of all responsibilities skills effort work conditions and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Typical Qualifications
To be successful in this position you will need:
- Associates degree in relevant field ANDthree years of experience providing administrative support to executive or senior leaders; ORequivalent combination of education and experience
- Exceptional attention to detail and accuracy in work
- Outstanding communication skills including speaking listening and writing and the ability to interact effectively with diverse stakeholders
- Strong technology skills
- Ability to prioritize tasks work independently and meet deadlines
- Demonstrated ability to handle difficult and sensitive situations with tact and confidentiality
- Strong organization skills
Preferred Qualifications:- Bachelors degree in relevant field
- More than three years of experience providing administrative support to executive or senior leaders
- Experience supporting a Board
- Advanced technology skills
The minimum qualifications may seem specific and limiting but we do consider candidates with relatable education experience and skills. We encourage you to apply even if you dont meet exactly whats listed. With questions about qualifications feel free to reach out to our HR team.Supplemental Information
How to apply:
An online application must be completed for consideration. Click Apply at the top of the page to get started. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself):
Letter of Interest(cover letter) describing your interest in Lower Columbia College and this position how your experience knowledge/skills education abilities etc. meet the qualifications for this position
Resume
References please provide at least three professional references including one current or former supervisor
Unofficial transcripts(if applicable)
Upon request accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities.
Lower Columbia College Human Resources
For any questions regarding this job advertisement and/or department or campus culture please call our Human Resources office ator email us directly at.
Equal Employment Opportunity
Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race color national origin citizenship or immigration status age perceived or actual physical or mental disability pregnancy genetic information sex sexual orientation gender identity marital status creed religion honorably discharged veteran or military status or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964 Title VII of the Civil Rights Act of 1964 Title IX of the Educational Amendments of 1972 Sections 504 and 508 of the Rehabilitation Act of 1973 the Americans with Disabilities Act and ADA Amendment Act the Age Discrimination Act of 1975 the Violence Against Women Reauthorization Act and Washington States Law Against Discrimination Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX access equal opportunity and/or grievance procedures should be directed to Kendra Sprague Vice President of Foundation HR & Legal Affairs 1600 Maple Street PO Box 3010 Longview WA 98632 Phone numberPhone number/TTY.
Learn more on ourNonDiscrimination and AntiHarassment page.
The college is compliant with Title IX best practices. For more information visitAbout Title IX.
The college encourages qualified members of protected classes to apply.
Diversity Equity & Inclusion
LCC celebrates and embraces diversity of all kinds including differing beliefs cultures people and experiences. We commit to institutional and individual changes that recognize understand and challenge patterns of social inequity and systemic disparities within our everchanging world. For more information seeDiversity & Equity.
Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998 and as a part of the Colleges commitment to safety and security on campus Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues the required statistics and other related information for the past three 3 calendar years. Lower Columbia Colleges Annual Security and Fire Safety Report is available online at Regarding Sexual Misconduct
Pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or professional association or is currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employers or professional association. By law postsecondary education institutions cannot hire an applicant who does not complete this form.
Mission Vision & Values
Our Mission Vision & Values define our reason for being and provide the framework for planning and improvement efforts at LCC. For details on LCCs Mission Vision & Values see ourStrategic Plan.
Conditions of Employment
If you are hired you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995.
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
The College is committed to maintain an environment for teaching and learning which is free of and alcohol.
Anticipated Start Date
LCC offers two start dates for new employees the 1st and 16th or the closest working day.
Employment Type
Full Time
