Administrative Assistant
Administrative Assistant
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Job Description
Mandan Public Schools is currently accepting applications for an administrative assistant at Red Trail Elementary School. This position is a full time position and 10 1/2 months a year.
FLSA Status: NonExempt
Salary: Starting $19.28 to $22.08 per hour depending on experience (Salary based onagreementrates are to be determined). Full benefit package included.
Position Summary:
- Under basic supervision performs a variety of office support functions to assist Mandan Public School (MPS) staff with technical clerical and administrative duties; performs specialprogram and project activities updates records and computer database and provides information andassistance to customers.
Essential Functions:
Essential functions as defined under the Americans with Disabilities Act may include any of the following representative duties knowledge and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include but are not limited to the following:
- Performs experienced clerical technical and administrative duties including special projects special program activities managing calendars data entry record keeping records research and processing documents; performs duties in accordance with MPS policy and procedures and within scope of authority; duties may vary according to job assignment and work skills.
- Uses knowledge of MPS policies and procedures to assist work group with special projects special events administrative support technical assignments and office support functions; prepares meeting agendas attends meetings records and transcribes proceedings and distributes meeting minutes.
- Coordinates and organizes operational workflow; exercises initiative and independent judgment in performing duties; applies judgment to resolving problems analyzing data and making decisions; tracks department issues and assures the effective communication of operational information.
- Uses training and experience in area of assignment to review and process files applications registrations special MPS forms invoices and technical documents
- Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and others as authorized.
- Coordinates work group activities schedules meetings and special arrangements.
- Prepares correspondence; compiles and distributes information packets and other communications.
- Performs bookkeeping and timekeeping duties; processes documents and resolves technical issues.
- Provides information instructions and assistance to the public and others having business with the District; assists customers with requests applications school forms and other documents; answers questions and resolves issues within scope of authority and training.
- Cross trains in a variety of administrative and technical functions.
- Supports the relationship between the Mandan Public Schools and the general public by demonstrating courteous and cooperative behavior when interacting with clients visitors and School staff; maintains absolute confidentiality of workrelated issues client records and School information; follows compliance rules governing child abuse; performs related duties as required or assigned.
Reports To:
- Building Principal
Qualifications:
- Education Training and Experience Guidelines: High School diploma or GED equivalent; AND three years of administrative support and computer experience preferably with MPS or another educational environment; OR an equivalent combination of education training and experience.
Knowledge of:
- MPS policies and procedures.
- Policies rules and regulations covering specific areas of assignment.
- MPS administration policies including accounting payroll and personnel rules.
- Operations services and activities performed by assigned department.
- Methods and techniques of researching and compiling data for reports and presentations.
- Customer service principles protocols and methods.
- Personal computers utilizing standard and specialized software applications.
- Record keeping and file maintenance principles and procedures.
Skill in:
- Planning prioritizing and completing assignments with minimum supervision.
- Writing professional reports and correspondence from brief instructions.
- Understanding explaining and applying relevant rules regulations policies and procedures.
- Using initiative and independent judgment within established procedural guidelines.
- Researching and compiling data for reports and technical documents.
- Dealing tactfully and courteously with the public.
- Following verbal and written instructions and procedures.
- Entering computer data with high levels of accuracy and productivity.
- Establishing and maintaining effective working relations with coworkers.
- Communicating effectively verbally and in writing.
Application Procedures
Please attach a resume to your electronic application. All application material must be received by 11:59 pm on the closing date. Application form and resume should demonstrate the knowledge skills and abilities that are needed to meet the minimum qualifications for this position. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all your application materials.
Employment requires satisfactory completion of the interview process and verifiable record of satisfactory performance in previous employment.
A state and federal background check will be conducted on the final candidate.
Employment Type
Full-Time
