Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Chamberlain Group is a global leader in access solutions with top brands such asLiftMasterand Chamberlainfound in millions of homes businesses and communities worldwide.
This role is within Chamberlain Groups Executive Administrative Support Services function. A successful incumbent is expected to (i) Prepare reports correspondence proposals meeting materials and presentations;
organize review edit and distribute communications; receive and screen phone calls visitors and mail and (ii)Manage multiple calendars including scheduling appointments and providing itineraries. Education
requirements include: High School Diploma or GED Equivalent; Experience requirements include: 6 years of
relevant work experience.
Essential Duties and Responsibilities
Prepare reports correspondence proposals meeting materials and presentations; organize review edit and distribute communications; receive and screen phone calls visitors and mail
Manage multiple calendars including scheduling appointments and providing itineraries
Manage meeting planning including: scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics equipment catering etc.; on occasion may need to take and distribute meeting minutes
Maintain accuracy of organizational charts mailing lists and contact lists
Maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department
Coordinate all aspects of travel (flights transportation hotels directions etc. including international travel
Handle highly confidential and critical information
Manage office space needs and requirements; support new hire onboarding by setting up office space arrange for equipment supplies etc.
Process invoicing and prepare purchase orders; compile and submit expense reports budget and analyses and review any reconciliation of invoices
This position requires regular and predictable onsite attendance and the ability to work the particular shift and/or schedule to which you are assigned as well as additional hours as needed.
Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.
Protect Chamberlain Groups reputation by keeping information confidential.
Maintain professional and technical knowledge by attending educational workshops reading professional publications establishing personal networks and participating in professional societies.
Contribute to the team effort by accomplishing related results and participating on projects as needed.
Minimum Qualifications
Education/Certifications:
High School Diploma or GED Equivalent
Experience:
6 years of relevant work experience
Knowledge Skills and Abilities:
Moderate to advanced acumen with Microsoft Office Suite; outstanding verbal and written communication skills including grammar and proofreading; strong attention to details with an emphasis on organization and prioritization skills
Other:
Preferred Qualifications
Education/Certifications:
Bachelors Degree
Experience:
Executivelevel support
The payrange/rate of pay for this position is $53100.00 $98 625.00; base payoffered may vary depending on a number of factors including but not limited to the position offered location education training and/or experience. In addition to base pay also offered is a comprehensive benefits package and 401k contribution (all benefits are subject to eligibility requirements).This position is eligible for participation in a shortterm incentive plan subject to the terms of the applicable plans and policies.
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Chamberlain Group wants all of its employees to succeed and encourages people of all backgrounds to apply. Were proud to be an Equal Opportunity Employer and youll be considered for this role regardless of race color religion sex national origin age sexual orientation ancestry; marital disabled or veteran status. Were committed to fostering an environment where people of all lived experiences feel welcome.
Persons with disabilities who anticipate needing accommodations for any part of the application process may contact in confidence .
NOTE: Staffing agencies headhunters recruiters and/or placement agencies please do not contact our hiring managers directly.
Employment Type
Full-Time
