Governance Coordinator
Governance Coordinator
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$ 32 - 54
1 Vacancy
Job Description
The ideal candidate should be a highly skilled motivated and meticulous individual to join our team. The successful candidate must be able to handle confidential information with the utmost discretion within a team environment and be able to effectively interface with all levels of management and stakeholders including the Board of Directors Executive Leadership Team and Pfizers shareholders. The ideal candidate will possess strong administrative capabilities the ability to manage multiple priorities in a dynamic environment and high emotional intelligence.
Key Responsibilities
Support the SVP Corporate Secretary and Chief Counsel Governance and Employment Law
Work closely with the SVP Corporate Secretary and Chief Counsel Governance and Employment Law providing administrative and organizational support for her and to the respective teams including but not limited to calendar management scheduling of highlevel timesensitive meetings arranging travel and completing expense reports.
Serve as the key point of contact for administrative activities ensuring smooth operations within the team.
Handle correspondence and documents of confidential nature and where appropriate respond to create compose and/or edit written materials and/or email responses.
Proactively coordinate leadership and team meetings.
Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.
Complete quality work on a timely basis using judgment to identify most urgent issues and working to resolve them.
Annual Shareholders Meeting and Investor Support including contacting Pfizers shareholders directly to schedule biannual institutional investor meetings with top 50 holders.
Proactively identify and resolve administrative issues demonstrating strong critical thinking skills and situational awareness.
Board Operations and Support
Work directly with the Manager of Board Operations and Support to assist with all tasks related to Board meetings onsite and offsite including assisting with travel arrangements and other logistical needs.
Project management of multiple aspects of large projects e.g. Sunshine Act reporting etc.
Handle sensitive and confidential information with the highest level of professionalism and discretion.
Prepare proofread and edit documents reports and presentations with precision and a keen eye for detail.
Oversee and maintain document resources on SharePoint and shared drive.
Coordinate activities for complex meetings and events.
Qualifications
Basic Qualifications:
High school diploma or equivalent
8 years of administrative or coordinator experience preferably with senior executives
Exceptional attention to detail and organizational skills
Excellent communication and collaboration skills
Ability to handle confidential information with integrity and discretion
Proficient at managing multiple projects simultaneously
Strong critical thinking and situational awareness
High emotional intelligence and interpersonal skills
Proficient in Microsoft Office Suite and relevant software
Preferred Qualifications:
Initiative and ability to work independently with minimal oversight
Familiarity with shareholder services and/or corporate governance preferred but not required
Work Environment
Fastpaced office environment.
Occasional travel may be required.
Must be able to work flexible hours including occasional evenings and weekends.
Other Job Details:
Last Date to Apply for Job: April 25 2025
Additional Location Information: New York NY
Work Location Assignment:On Premise
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an EVerify employer. This position requires permanent work authorization in the United States.
Required Experience:
IC
Employment Type
Full-Time
