Senior Operations Manager - PMOB Admin - Full Time 8 Hour Days Exempt Non-Union

The Senior Operations Manager is responsible for managing aspects of the financial budget to accomplish measurable clinical and business process improvements and objectives. This position will project manage multiple initiatives and will develop implementation roadmaps and facilitate action with concrete deliverables. Also leads the assessment and diagnostic of problems create data analytics develops performance dashboards and leads and manages structured improvement initiatives from large scale transformational projects to focused improvement events.

The Senior Operations Manager is responsible for management of clinical and business operations of the service line. The Senior Operations Manager leads improvement efforts across all operations to accomplish measurable clinical and business process improvements and objectives. Also lead the redesign of care processes to optimize value (improve outcomes patient satisfaction and reduce cost) assist with evaluation of new technologies and related system implementation; optimize integration efforts in pursuit of seamlessness for patients providers and staff. This position will project manage multiple initiatives and will develop implementation roadmaps and facilitate action with concrete deliverables. Also leads the assessment and diagnostic of problems create data analytics develops performance dashboards and leads and manages structured improvement initiatives from largescale transformational projects to focused improvement events. This position will establish collaborative relationships with physicians nurses technicians and administrators to build support for change and sustainability efforts.

Essential Duties:

• Project Management: Collaborates with management on project functions such as planning organizing coordination and implementing activities to meet objectives. Organizes multiple tasks with conflicting priorities delivering the desired results on or below budget and successfully meeting deadlines. Works and prepares accurate program descriptions budgets and schedules in collaboration with the Regional operations director
• Business Analysis: Conducts costbenefit analysis to define qualitative and quantitative aspects of proposed changes and organize the work and structure analyses to facilitate effective documentation for an organized business plans/ decisionmaking purposes. Analyzes information/situations identifies/ defines problems articulates logical recommendations recognizing alternatives and their implications. Assists in the timely and accurate production of the reports and formulation of recommendations Demonstrates proficiency with USCs online computer systems.
• Communication and Interpersonal: Develops and maintain effective relations with widely diverse groups such as staff members faculty patients and family on a variety of complex issues and administrative tasks. Establishes constructive working relationships with members of departmental staff by performing duties in a cooperative and helpful manner. Clearly convey complex problems and proposals in both formal and informal settings. Prepares departments for accreditation
• Management: Responsible for clinic operations quality performance patient satisfaction Develop business cases to support changes in care delivery Ensures overall effectiveness of staff work flows and business process Ensures all appropriate steps are followed to maintain financial health of programs Develops systems and tools that work effectively with customers physicians and payers to meet mutual business and clinical needs. Ensures appropriate patient throughput and provider/patient satisfaction with clinic flow and operational efficiency Ensures and maintains a highly engaged workforce with strong positive esprit de corps among staff Oversee service delivery in the areas of radiology/referrals/counseling/etc. Leads managers supervisors and leads in the development and implementation of operational budgets and reporting tools Identifies learning opportunities develops training path and trains staff Owns/leads projects/activities as delegated by the Regional Operations Director of Clinical Operations and Chief Executive Office Ambulatory operations Ensures compliance with all policies & procedures Monitors patient satisfaction through surveys complaints online reviews etc. Works collaboratively with satellite clinic managers supervisors leads and provides guidance as needed
• Perform other duties as assigned.

Required Qualifications:

• Req Bachelors degree in a related field.

• Req 5 years A minimum of five 5 years of experience preferred in strategic business development and/or ambulatory operations in a healthcare setting with progressively more responsibility and demonstrated professional experience including responsibility for multiple large complex and sensitive projects.
• Req Substantial experience leading and facilitating work teams for change management. Identifies patterns to enhance performance and formulates recommendations.

• Req Comprehensive understanding of process redesign and/or continuous quality improvement methodology and tools.
• Req Project Management: Ability to develop project plans monitor activity facilitate progress to effectively complete projects within specified period. Ability to facilitate the planning process by leading team meetings managing ongoing revisions insuring priorities are met resolving issues and working collaboratively with clinical managers supervisors and leads to ensure consistency and enhance patient care by defining roles and responsibilities of key project participants. Ability to monitor and document performance of ongoing projects by balancing schedules scope and resources and the financial profitability of these projects.
• Req Analytical and ProblemSolving: Ability to conduct costbenefit analysis to define qualitative and quantitative aspects of proposed changes and organize the work and structure analyses to facilitate effective assists with writing well organized business plans for decision making purposes. Independently manages and completes multiple large projects simultaneously with minimal involvement from the Executive Director. Ability to respond to daytoday crisis or unexpected situations in an effective manner.
• Req Communication: Demonstrates effective interpersonal communication skills to influence senior management thinking and actions in order to achieve objectives and insure a clear understanding of project goals. Ability to facilitate meetings efficiently for project progress and issue resolution. Excellent collaboration and teamwork: Ability to builds strategies in collaboration with operational management. Demonstrates good decisionmaking skills and ability to debrief appropriately and effectively to senior management. Communicates effectively and diplomatically with a wide variety of constituents to include: patient and family staff faculty alumni business political and community leaders and the general public is essential. Advanced skill in computer programs Word Excel PowerPoint Visio Outlook Access and Project required. Experience in Project Management strategy and quality improvement
• Req Proficient PC skills. Working knowledge of databases spreadsheets and word processing.
• Req Knowledge of business (operational clinical and financial) statistics and data analyses techniques.
• Req Ability to manage and analyze data.
• Req Strong analytical thinking and problem solving skills.

Preferred Qualifications:

• Pref Masters degree in a related field.
• Pref Managerial experience with direct supervisor responsibility of nonclinical and/or clinical staff and experience with ambulatory/physician practice operations.
• Pref Experience with compliance preferred.
• Pref Experience in patient satisfaction programs preferred with familiarity of business and clinical processes.

Required Licenses/Certifications:

Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.

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