Senior Facilities Assistant
Senior Facilities Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Senior Facilities Assistant
Our client is seeking a highly organised and proactive Senior Facilities Assistant to join their Operations Team. This is a fantastic opportunity for someone with a strong administrative background and excellent spreadsheet skills to step into a pivotal role supporting the Head of Operations.
You don t need prior facilities experience the right candidate will bring exceptional attention to detail strong communication and spreadsheet skills and the ability to manage multiple tasks in a fastpaced environment.
Key Responsibilities:
Facilities Support:
Assist with the daytoday management of office facilities
Liaise with suppliers and contractors for ongoing building services
Ensure compliance with health and safety protocols
Oversee building maintenance schedules and coordinate servicing (e.g. boilers alarms PAT testing)
Maintain digital records including BrightSafe risk assessments and insurance documentation
Support office sustainability and recycling initiatives
Administrative Duties:
Manage spreadsheets and reporting for operations compliance and staff tracking
Provide regular updates and reports to the Head of Operations and senior leadership
Maintain and update internal documents such as the staff handbook and office manual
Support firmwide projects including refurbishments and staff training initiatives
Assist with events marketing data collection and new staff onboarding
Provide cover for reception post duties and archiving when needed
The Ideal Candidate Will Have:
Strong administrative experience ideally in a professional services or office environment
Advanced spreadsheet and IT skills with a confident approach to data management
Excellent communication skills both written and verbal
High levels of organisation attention to detail and problemsolving ability
A professional approachable and teamoriented attitude
Flexibility to take on a variety of tasks across departments
Confidence working independently and using initiative
Additional Information:
This role may involve some manual handling (training provided)
A proactive and handson approach is essential
Confidentiality and professionalism are expected at all times
This is an excellent opportunity to support a wellestablished firm with a strong culture and team ethos. If youre an organised techsavvy individual with a positive mindset and a willingness to learn we d love to hear from you.
Employment Type
Full Time
