Events Manager
Events Manager
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Salary Not Disclosed
1 Vacancy
Job Description
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Position Summary:
Florida Atlantic University is seeking an Events Manager Boca Raton FL.
Summary of Responsibilities:
The Events Manager is responsible for planning coordinating and executing a wide range of College of Medicine (COM) events that support the mission areas of the COM including enhancing educational events and programs community engagement donor relations and institutional initiatives at the Schmidt College of Medicine. This position ensures that all events align with the Colleges mission branding and strategic goals while fostering meaningful relationships with faculty staff alumni donors and external partners.
Reporting to the Associate Dean for Finance and Administration the Events Manager will also work closely with the COM Development Communication and Outreach and Educational teams collaborating on fundraising events stewardship activities community engagement initiatives and educational events including Admissions Undergraduate and Graduate Medical Education (UME/GME) and Continuing Medical Education (CME) events. This role requires exceptional event planning skills financial oversight and a strategic mindset to manage logistics budgets and stakeholder relationships.
Essential Duties and Responsibilities:
Event Planning and Coordination:
Plan organize and execute a variety of collegewide and adhoc events including but not limited to Deans Suitehosted events recognition ceremonies donor events community outreach programs faculty and staff appreciation activities holiday gatherings and studentfocused events.
Develop and manage detailed event timelines task lists and planning schedules to ensure all logistics are in place for successful .
Research and secure venues catering audiovisual support transportation and event staffing as needed.
Ensure all events maintain a high standard of professionalism branding consistency and strategic impact.
Collaborate with the Development team to support fundraising activities donor engagement events and stewardship initiatives.
Coordinate the Continuing Medical Education (CME) activities and symposiums to ensure proper and compliance with accreditation guidelines.
Serve as a central resource for event planning across the college offering guidance on best practices and strategies for events produced by other departments.
Lead yearround planning for major highprofile events that require extended timelines such as community engagement initiatives signature ceremonies and student and trainee recruitment events.
Develop and implement standardized event planning processes ensuring consistency efficiency and adherence to the College of Medicine and University policies. Establish best practices workflows and documentation to streamline event and enhance coordination across departments and scalability for future events.
Event Production and OnSite Management:
Oversee all logistical aspects of event including vendor coordination setup onsite troubleshooting and event breakdown.
Act as the primary onsite contact to ensure all event elements run smoothly and attendees have a positive experience.
Coordinate efforts with the communications team to ensure cohesive branding event promotion and followup outreach.
Work with photographers videographers and marketing professionals to capture and promote events effectively.
Ensure events comply with College of Medicine and University policies safety requirements and risk management protocols.
Financial Management and Budget Oversight:
Partner with Deans Office and COM Finance to ensure fiscal accountability for all collegewide events.
Develop and track event budgets ensuring costeffective planning while maintaining event quality.
Process purchases and expenses including vendor invoices requisitions and purchase orders ensuring all financial transactions comply with FAU policies.
Liaise with the FAU Controllers Office and Accounts Payable to ensure timely vendor payments and financial recordkeeping.
Maintain accurate financial records related to event expenditures and provide reports for budget tracking and forecasting.
Strategic Stakeholder Engagement and Advancement Collaboration:
Partner with faculty staff and external stakeholders to ensure events support the colleges fundraising and community engagement goals.
Work with the Deans Office Development Community and Outreach and Educational teams to identify strategic community events where the college should participate (sponsorships ticketed events donor luncheons etc. and coordinate attendance.
Support COM Advisory Board meetings and activities working with the Associate Dean for Finance and Administration and the Development team to ensure the successful of engagement and fundraising efforts.
Assist in securing corporate sponsorships for select signature events in collaboration with Development.
Evaluation and Continuous Improvement:
Collect feedback from attendees stakeholders and leadership and track KPIs to measure event success and make datadriven improvements.
Maintain detailed event records reports and best practices to inform future event planning.
Propose creative and innovative approaches to improve engagement attendance and the impact of key events.
Other Duties as Assigned:
Performs other jobrelated duties as assigned to support the overall mission and objectives of the college.
FAU Benefits and Perks:
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including taxdeferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program https://studentaid/manageloans/forgivenesscancellation/publicservice
Flexible work arrangement plans Leave Pool Program
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
For details on FAUs amazing offers visit us at Living in Palm Beach County:
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: https://bdb/data/housing/
Minimum Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.Preferred Qualifications/Skills:
Bachelors degree in Event Management Hospitality or a related field.
35 years of experience in event planning preferably in higher education healthcare nonprofit
or fundraising environments.
Strong ability to manage multiple largescale events simultaneously with precision and attention
to detail.
Proven ability to develop and manage event budgets negotiate vendor contracts and oversee
logistical planning.
Excellent interpersonal and communication skills with the ability to engage effectively with
diverse stakeholders.
Proficiency in event management software Microsoft Office Suite and virtual meeting platforms
(e.g. Zoom).
Willingness to work evenings and weekends as needed for events.
Experience in corporate sponsorships and donor engagement events.
Familiarity with higher education event policies and institutional branding guidelines.
Knowledge of best practices in fundraising event management and community outreach
initiatives.
Strong problemsolving and crisis management abilities and adaptability under pressure.
Ability to remain calm professional and solutionoriented in highpressure event situations.
Creative and strategic mindset capable of developing new engagement opportunities.
Detailoriented with a commitment to excellence in event .
Customerfocused approach with professionalism and enthusiasm for building relationships.
Ability to lift and carry event materials (up to 25 lbs..
Ability to stand for extended periods and move between event locations.
Salary:
$65000 per year.College or Department:
COM: Employee Operations & AdministrationLocation:
Boca RatonWork Days and Hours:
Monday Friday 8 a.m. 5 p.m. Occasional nights and weekends as needed.Application Deadline:
Special Instructions to Applicant:
This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PREEMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at. For inquiries concerning employees job applicants or other available accommodations please call the Office of Civil Rights and Title IX at.
Required Experience:
Manager
Employment Type
Full-Time
