Administrative Assistant

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

Bring Your Administrative Assistant Superpowers to Highland Community Center!

Are you looking for a job where your organizational skills make a real difference in peoples lives Do you love being the friendly face that welcomes everyone into a space full of fun inclusion and community Then Bellevue Parks & Community Services has the perfect opportunity for you!

The City of Bellevue Parks & Community Services (PCS) is looking for an Administrative Assistant Extraordinaire to join our team at Highland Community Centera vibrant welcoming space that provides adaptive recreation for youth and adults with intellectual developmental and physical disabilities. This role is a mix of customer service administrative expertise and technical knowhow helping to ensure our programs facility rentals and recreation services are accessible efficient and running like a welloiled machine.

What Youll Be Doing (aka Your Superpowers in Action):

• Master of Spreadsheets & Data Tracking: If you love a good spreadsheet this is your time to shine! Youll maintain and develop multilayered data tracking systems to ensure everything stays organized and accurate.
• Facility Rental Guru: Be the goto person for customers looking to rent our space. Youll guide them through the process handle all reservation details in our system and make sure everything is set up for a smooth eventincluding scheduling parttime staff to host rentals.
• TechSavvy Problem Solver: Whether youre a pro with recreation registration software or ready to dive in and learn youll ensure that program enrollments and facility bookings are handled efficiently.
• Friendly First Point of Contact: When customers walk through the door youll be the welcoming face that helps them navigate programs rentals and services with ease.
• Accessibility & Compliance Champion: Keep our services open and inclusive by making sure we meet ADA and Title VI requirements for registrations rentals and communications.
• Administrative & Project Support: From presentations to reports youll flex your technical skills to keep things running smoothly behind the scenes.

Why Youll Love It Here:

• You get to combine organization tech skills and customer service in a role that actually makes a difference.
• No boring office job hereevery day is different blending problemsolving planning and people skills.
• Youll be part of a fun supportive and inclusive team that values your expertise and enthusiasm.
• The City of Bellevue takes pride in serving a diverse vibrant community and youll play a key role in making sure everyone has access to our programs and spaces.

If youre a spreadsheetloving detailoriented peoplefriendly powerhouse whos ready to take on a dynamic role we want to meet you!

As an Administrative Assistant at Highland Community Center youll take on a dynamic and varied role that blends technical expertise customer service and organizational skills.

• Data Management & Tracking Develop maintain and manage complex spreadsheets with multiple layers of information ensuring accurate tracking and reporting of program and facility data. Analyze information to identify trends and ensure compliance with reporting requirements.
• Facility Rentals & Scheduling Serve as the primary contact for rental inquiries guiding customers through the reservation process entering all details into the system and coordinating parttime staff coverage for scheduled rentals. Maintain clear communication to ensure smooth event .
• Customer Service & ProblemSolvingBe the first point of contact for visitors responding to inquiries via phone email and inperson interactions. Assist customers with program registrations facility rentals and general information while troubleshooting issues and ensuring excellent service.
• Recreation Program & Software Support Utilize (or be willing to learn) CivicRec recreation program registration software to manage participant enrollments and facility reservations. Ensure that all program and rental processes comply with city policies including ADA and Title VII regulations.
• Administrative & Technical SupportPrepare reports documents and other written materials ensuring accuracy and compliance with established policies. Track and log key information monitor project progress and maintain organized records to support department operations.
• Event & Meeting Coordination Plan and arrange logistics for meetings presentations and events by scheduling rooms organizing materials and ensuring all details are in place.
• Process Management & Compliance Review incoming requests determine necessary actions and ensure proper documentation. Process transactions verify eligibility and compliance and approve exceptions within the assigned scope of authority.
• General Office ResponsibilitiesManage inventory ofoffice supplies process paperwork schedule appointments take meeting minutes and assist with routine administrative tasks to support smooth daytoday operations.

This position requires a balance of technical proficiency strong attention to detail and excellent customer service skills. The role includes one evening shift per week working on the 4th of July on a rotating basis and involves frequent communication with customers colleagues and external stakeholders.

As an Administrative Assistant at Highland Community Center youll take on a dynamic and varied role that blends technical expertise customer service and organizational skills.

• Data Management & Tracking Develop maintain and manage complex spreadsheets with multiple layers of information ensuring accurate tracking and reporting of program and facility data. Analyze information to identify trends and ensure compliance with reporting requirements.
• Facility Rentals & Scheduling Serve as the primary contact for rental inquiries guiding customers through the reservation process entering all details into the system and coordinating parttime staff coverage for scheduled rentals. Maintain clear communication to ensure smooth event .
• Customer Service & ProblemSolvingBe the first point of contact for visitors responding to inquiries via phone email and inperson interactions. Assist customers with program registrations facility rentals and general information while troubleshooting issues and ensuring excellent service.
• Recreation Program & Software Support Utilize (or be willing to learn) CivicRec recreation program registration software to manage participant enrollments and facility reservations. Ensure that all program and rental processes comply with city policies including ADA and Title VII regulations.
• Administrative & Technical SupportPrepare reports documents and other written materials ensuring accuracy and compliance with established policies. Track and log key information monitor project progress and maintain organized records to support department operations.
• Event & Meeting Coordination Plan and arrange logistics for meetings presentations and events by scheduling rooms organizing materials and ensuring all details are in place.
• Process Management & Compliance Review incoming requests determine necessary actions and ensure proper documentation. Process transactions verify eligibility and compliance and approve exceptions within the assigned scope of authority.
• General Office ResponsibilitiesManage inventory of office supplies process paperwork schedule appointments take meeting minutes and assist with routine administrative tasks to support smooth daytoday operations.

This position requires a balance of technical proficiency strong attention to detail and excellent customer service skills. The role includes one evening shift per week working on the 4th of July on a rotating basis and involves frequent communication with customers colleagues and external stakeholders.

Supervision Received and Exercised:

• This position is supervised by the Community Services Supervisor at Highland Community Center.
• Uses judgment and initiative in selecting the most effective work methods/tools and determining a proper course of action or how best to produce a desired outcome/result.
• Answers to problems may not always be readily available or apparent requiring research out precedent or historical practice. Where work is accomplished through PC operation projects involve the application of advanced program functionality requiring indepth understanding of technical capabilities and practical methodologies.
• Opportunity to exercise independent judgment in decisionmaking within the context of existing policies procedures and precedents. Decisions are made between a range of choices but situations are typically recurring or similar. Decisions involving the interpretation of unclear guidelines or major departure from existing standards or procedures are discussed with the supervisor before action is taken.

Knowledge Skills Abilities and Competencies

• An ability to operate a PC and printer; application software:
• Windows Microsoft Office Excel Word PowerPoint CivicRec registration software other software solutions; and a multifunction copy/scan/print/fax machine.
• Knowledge of general office practices operation of standard office equipment including PC/printer and software applications as required by specific job duties business English and grammar sufficient to write and edit business materials and sources and availability of information relevant to department.
• Understands and applies oral and written instructions to produce a desired result.
• Identifies and articulates noncompliance with standards and procedures.
• Communicates effectively (both orally and in writing).
• Delivers onthejob training to lowerlevel employees as needed.
• Demonstrates keyboarding proficiency as required by specific job duties.
• Demonstrates acceptable proficiency in the use of specific software applications as required by specific job duties.
• Keeps abreast of changes in policies programs procedures standards and regulations applicable to the work unit.
• Establishes and maintains effective working relationships as required by specific job duties.

Education Experience and Other Requirements

• High school diploma or equivalent and four years of progressively responsible related work experience.
• Or any equivalent combination of education experience and training that provides the required knowledge skills and abilities.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderate to moderately noisy
• Work involves setting up take down and decorating for large special events
• Work involves assisting those with mobility needs such as pushing people in wheelchairs

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office ator .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the EVerify program. Learn more about the EVerify program.

any technical difficulties with your application please contact the NEOGOV support line at.

** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**