Administrative Assistant CL-2 School of Social and Behavioral Sciences

Position Title:

Administrative Assistant (CL2 School of Social and Behavioral Sciences

Department/School:

School of Social & Behavioral Science

Salary/Pay Rate:

$20.66/hour $21.69/hour

Job Summary:

Marist University invites applications for the position of Administrative Assistant (CL2 in the School of Social and Behavioral Sciences. The Administrative Assistant (CL2 provides specialized support to a department or office by processing and compiling information preparing reports and completing other specific administrative duties.

Vacation days may not be approved during the following black out periods: two weeks before and two weeks after the starting date for the fall semester; one week before and two weeks after the starting date for the spring semester; and during the two week period leading up to graduation.

Minimum Qualifications:

The ideal candidate will be a high school graduate have 57 years of progressively responsible secretarial/clerical work or any combination of training experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite. Experience with Banner Argos and Omni Update or web page design software highly preferred.

5BIntermediate Written Communication

Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office

6BIntermediate Office Organization

Consistently demonstrates ability to manage operational aspects of the with minimal to no supervision including time management information distribution and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies

7BIntermediate Record & Data Processing

Consistently demonstrates ability to process routine forms and records quickly and accurately using multiple programs and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail

9BIntermediate Auditing & Data Reconciliation

Consistently demonstrates ability to audit accuracy of data and investigate discrepancies as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity and overall risk to institution is concerning and may necessitate corrective action

15CAdvanced Interpersonal Communication

Consistently demonstrates high communication skills and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action

17BIntermediate Responsibility

Consistently demonstrates ability to prioritize coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction such as preparing faculty appointment letters

18CAdvanced Organizational Knowledge

Consistently demonstrates extensive knowledge of entireUniversity and outside organizations

Essential Functions:

• Serve as a point of contact over the phone in person and online for students parents faculty staff and the general public. Answer questions as able or refer inquiries to appropriate person
• Open sort and distribute office mail. Process outgoing mail
• Access department calendars; schedule and log appointments as necessary
• Assist in event organizing or scheduling
• Create update and proofread various correspondence and documents
• Maintain complex filing systems including student and faculty files
• Enter and manage information in department computer system; information may be of a confidential nature
• Manage and reconcile independent budgets and financial records
• Purchase office supplies and equipment when needed
• Train and supervise student workers
• Maintain knowledge of state and federal regulations pertinent to position
• Possess intimate knowledge of entire institution
• Consistently demonstrate courtesy tact professionalism and the ability to handle difficult people
• Support faculty in maintaining labs and other specialty spaces by ordering supplies monitoring equipment needs helping to keep these spaces in order
• Perform other jobrelated duties as required

Required Application Documents:

Resume Cover Letter & Contact Information of 3 Professional References

About Marist University:

Located on the banks of the historic Hudson River and at its Florence Italy campus MaristUniversity is a comprehensive independent institution grounded in the liberal arts. Its mission is to help students develop the intellect character and skills required for enlightened ethical and productive lives in the global community of the 21st century. Marist educates approximately 5000 traditionalage undergraduate students and 1200 adult and graduate students in 53 undergraduate majors and numerous graduate programs including fully online MBA MPA MS and MA degrees and also Doctor of Physical Therapy and Physician Assistant programs. Marist is consistently ranked among the best colleges and universities in America by The Princeton Review (Colleges That Create Futures and The Best 386 Colleges) U.S. News & World Report 3rd Most Innovative School/North) Kiplingers Personal Finance (Best College Values) and others. Marists study abroad program is ranked #2 in the nation by the U.S. State Departments Open Doors Report and has also received the Senator Paul Simon Award for First Year Abroad programs in Italy and Ireland. Marists Joint Study partnership with IBM which began in 1988 has brought the University the kind of worldclass technology platform typically found at leading research institutions. To learn more please visit of Position:

Fulltime

Classification:

CWA (FullTime)

Months per Year:

12

Work Schedule:

During the academic year this position works MondayThursday from 10am 6:30pm and 8:30am5pm on Fridays. However during the summer hours are flexible and employee may work 8am 4:30 pm Monday Friday.

Hours per Week:

37.5

Location:

Marist University Main Campus

Number of Position Openings:

1

Equal Employment Statement:

Marist University is committed to creating a diverse workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end the University will strive to achieve the full and fair participation of minorities women people with disabilities and any other protected groups found to be under represented.

Equal opportunity means employment development and promotion of individuals without consideration of race color disability religion age sex marital status national origin sexual orientation or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups.

Marists policy of nondiscrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race color disability religion age sex marital status national origin sexual orientation veteran status or any other condition established by law.