Senior Human Resources Analyst
Senior Human Resources Analyst
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$ 106142 - 132558
1 Vacancy
Job Description
ABOUT US
At Sonoma County Library we bring information ideas and people together to build a stronger community. We are a hub where learning the arts technology and people intersect and thrive!
We are known nationally for our innovation and locally for our engaged creative and empowered staff. We rely on community input to guide our decisions and we proudly champion diversity and racial equity in all aspects of our organization.Libraries are for everyone.
Sonoma County Library values equity curiosity creativity compassion and trustworthiness. We are committed to diversity and inclusion in the recruiting and hiring of staff. Read more about the librarys mission vision and values here.
This is a tremendous opportunity to be part of a missiondriven public agency and help transform the literacy and education landscape for all Sonoma County residents. If you would join our team of dedicated professionals we invite you to apply.
Description
Sonoma County Library
Announces an Employment Opportunity
SENIOR HUMAN RESOURCES ANALYST ROHNERT PARK HEADQUARTERS
40 HOURS PER WEEK FULL TIME
The Sonoma County Library is looking for a human resources professional who is committed to advancing equity inclusion and diversity principles in their work and is ready to take the next step in their career. If you are interested in joining a dynamic team and want to achieve your goals in an environment that offers continuous learning great benefits pay and camaraderie then this is the right job for you!
THE POSITION:
Please see the attached job specifications for full details about this position.
Under the general direction of the Human Resources Manager the Senior Analyst will be responsible for a wide range of the most complex Human Resources activities including systemwide training and orientation employee and labor relations contract negotiations policy development and implementation and other assigned areas as needed.
Experience implementing integrating and conducting end user training in ERP systems desired.
The ideal candidate will demonstrate exceptional problemsolving skills a compassionate attitude the ability to work independently and in teams have excellent written and oral communication skills and possess diplomacy in delivering sensitive information to staff and commissioners.
DUTIES include but are not limited to:
- Develops and updates various Human Resources training curricula for assigned area(s) and presents associated training to employees and supervisors/managers.
- Maintains an accessible online learning management system (LMS)
- Designs and coordinates the implementation of a training program that includes needs assessment learning objectives course content and materials and training program evaluation.
- Drafts recommends and implements procedures and processes pertaining to training conferences and other staff development related functions as needed.
- Assists staff in developing content in their area of expertise.
- Provides coaching of employees on individual education and professional development objectives relating to Library employment.
- Utilizes a variety of training methods such as classroom instruction webbased instruction group discussions handson demonstrations simulations team exercises computerbased training and other methods.
- Selects or develops updates maintains and evaluates training curriculum and resource material.
- Provides information required in conducting disciplinary investigations and EEO investigations when necessary.
- Assists in labor relations and negotiations including the service bulletins documents to support side letters Commission agenda items and related documents.
- Assists in providing supporting documentation to resolve employee grievances and information requests.
- Provides information to assist in negotiations such as labor costing data or other reports from the human resources information system (HRIS).
KNOWLEDGE OF:
- Principles and practices of statistical research and presentation methods.
- Principles of organization and management.
- Computer systems and software applications used in Human Resources management.
- Legal and professional standards and procedures for the development administration and validation of assessment instruments.
- Principles/methods of supervision coaching training and customer service.
- Report format content and preparation.
- Principles and practices of program development administration and evaluation.
- Record keeping principles and procedures.
ABILITY TO:
- Communicate effectively including the ability to prepare and present reports orally and in writing to a wide variety of audiences including professional legislative and public groups.
- Prepare clear and concise reports correspondence policies procedures and other written materials.
- Read analyze evaluate and summarize written materials and statistical data; apply statistical formulas; collect analyze and interpret a wide variety of employment related information and data.
- Establish and execute comprehensive work plans in a timely and competent manner.
- Interpret and apply regulations policies and guidelines.
- Evaluate and develop improvements in operations procedures policies and/or methods.
- Make sound independent decisions within established policy and procedural guidelines.
MINIMUM QUALIFICATIONS:
Education and Experience:A Bachelors degree from an accredited college or university in public or business administration human resource management industrial organizational psychology or a closely related field and a minimum of three 3 years of progressively responsible professional experience in public human resources or personnel administration in one or more of the following areas: recruitment/selection; position classification and compensation employee development and training labor relations classification/compensation risk management benefits and leaves or other closely related human resources functional areas. At least one year of lead experience. Experience in complaint investigation desired.
SALARY RANGE: $51.03/hour $63.73/hour plus benefits (subject to COLA increase)
CLOSING DATE: Until Filled; First Review on Monday April 14 2025 at 11:59PM
MAY2017
REV: FEB 2023
FLSA: EXEMPTHUMAN RESOURCES ANALYST/SENIOR HUMAN RESOURCE ANALYSTConfidential
DEFINITION
This position performs journey level human resources duties in the administration of one or more of the following areas of human resources: recruitment and examination classification and compensation employee benefits employee/labor relations employee training and development programs workers compensation leave management; develops plans implements and administers assigned program responsibilities; conducts research analysis and preparation of reports; and performs other related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Human Resources Manager. This is not a supervisory class however incumbents may act as a lead over technical and clerical staff; however the Senior Human Resources Analyst will perform functional supervision and may act as supervisor in the absence of department management.
Class Characteristics
This is a journey level position fully competent to independently perform professional assignments within general policy and procedural guidelines. Responsibilities require the application of analytical processes and the evaluation of alternative courses of action; the Senior Human Resources Analyst is assigned significant responsibilities at a lead or advanced journey level that require specialized knowledge skills abilities and experience and exercise independent judgment in the performance of their duties. Advancement to the Sr. Human Resources Analyst class is not flexible and is dependent upon position allocations.
This class is distinguished from the Division Manager Human Resources in that the latter performs full supervisory and management duties for the department as well as responsibilities for the overarching goals for multiple program areas within human resources.
Examples of typical JOB FUNCTIONS(Illustrative Only)
Management reserves the right to add modify change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Each incumbent in the classification may not perform all the duties listed below depending upon the program(s) for which he/she is responsible. Also the listed duties are not necessarily inclusive of all duties that may be assigned.
Essential Duties- Cultivates fosters and maintains positive working relationships with managers supervisors employees.
- Represents the Human Resources Department in interdepartmental interagency and public meetings; serves on committees and task forces as assigned.
- Assists with providing counsel and assistance regarding employee relations matters including performance evaluations corrective actions grievance investigations and negotiation preparation.
- Maintains understanding of and interpretation of memoranda of understanding for all bargaining units.
- Coordinates and trains assigned clerical and technical staff; and directs the work of assigned staff.
- Utilizes computer software applications to support and conduct activities in area of assignment.
- Develops procedures and recommends policies for assigned area(s) and identifies and implements improved methods of operation.
- Performs complex and specialized assignments and projects related to assigned program(s) independently acts as project and technical lead for such assignments; coordinates consultant activities as necessary; plans coordinates and reviews the preparation of various reports correspondence statistics and publications.
- Provides consultation to department supervisors managers and work groups in assigned areas.
- Understands interprets and applies city state and federal human resources laws and regulations.
- Prepares agenda items for the Library Commission.
- Conducts research and analysis on human resources topics.
- Understands basic budgeting techniques.
- Analyzes and evaluates data incorporating determinations into recommendations.
- Drafts correspondence and prepares reports on a wide variety of technical professional and legal matters.
- Provides information to management for preparation of the department annual budget.
- Utilizes computer software and/or human resources related information systems to perform duties and train users on same.
- Performs other duties as assigned.
Recruitment/Selection- Plans schedules and coordinates recruitment and examination activities for a variety of job classifications.
- Develops plans and coordinates the development of recruitment plans and creative outreach techniques to attract a diverse applicant pool; oversees the preparation of job announcements employment advertising and other recruitment materials; attends job fairs and other events to publicize Library job opportunities.
- Develops coordinates and administers the recruitment and examination process; including designing and developing job related selection procedures; evaluates and screens employment applications; develops examination schedules and develops administers and evaluates oral written and performance tests and other assessment instruments.
- Performs statistical analysis of examination results.
- Provides information and advice to job applicants and the public concerning employment opportunities and examination procedures.
- Provides metrics of human resources transactions and other related reporting.
- Maintains the human resources information system (HRIS).
Classification/Compensation:- Conducts classification studies including conducting job analyses by auditing positions by questionnaires and interviews reviews the classification system recommends the allocation of positions to new or existing classifications.
- Writes comprehensive classification study reports to include recommendations and preparing and revising classification specifications.
- Responds to compensation and classification survey requests; conducts salary surveys; assists in analyzing salary data and preparing statistical and other related reports; remains current on FLSA law and its interpretation; acts as a subject matter expert in this area.
- Performs job and pay analysis of individual positions classes and series of classes and assesses both internal and external data.
- Coordinates with internal customers to complete these activities.
- Responds to requests from external customers.
- Maintains the librarys salary schedules in accordance with Public Employment Relations Law.
- Serves as primary organizational contact for system wide classification and compensation studies.
- Calculates salary offers for new hires/promotions to ensure equity and compliance with the MOU and other organizational policies.
Benefits and Leaves Management:- Assists in the development of operating procedures for effective processing of benefit programs including researching and writing draft benefit policies.
- Ensures timely and accurate benefits enrollments including the administration of the annual open enrollment process.
- Assists with education and problem resolution relating to employee benefit questions and issues.
- Coordinates tracks and oversees employee leaves; oversees Librarys leave programs works with counsel to ensure legal compliance; develops related policies and procedures; educates employees and managers on policy and legal compliance; makes recommendations regarding reasonable accommodation requests.
- Coordinates medical dental and vision plans and contracts as well as other benefit plans such as life and disability insurance programs.
- Evaluates and makes recommendations on various benefits options and insurance carriers plan administrators healthcare providers third party vendors to meet organization needs.
- Provide direction and coordination to staff regarding Public Employees Retirement System (PERS) matters; provides assistance and direction on all matters of legally mandated and Library leaves including: FMLA CFRA PDL and others provided under the MOU.
- Provides direction and training to Library employees supervisors and managers on medical leave management activity.
Risk Management/Workers Compensation:- Coordinates and administers the Librarys Workers Compensation program incorporating existing laws policies and procedures and provides training to managers and staff.
- Reviews workers compensation claims and coordinates case management with third party administrator; serves as the liaison between the various parties on the claim and in related issues.
- Assists in the oversight of and administration of workers compensation and general liability insurance programs and safety program development and administration.
- Provides information for renewal of insurance coverage to protect organization assets.
- Provides technical support and guidance to employees and department representatives in evaluating reasonable accommodation requests in accordance with the ADA.
Employee and Labor Relations:- Maintains thorough knowledge and understanding of memoranda of understanding and collective bargaining
- Provides information required in conducting disciplinary investigations and EEO investigations when necessary.
- Responds to inquiries from State and Federal regulatory agencies.
- Assists in labor relations and negotiations including the service bulletins documents to support side letters Commission agenda items and related documents.
- Assists in providing supporting documentation to resolve employee grievances and information requests.
- Provides information to assist in negotiations such as labor costing data or other reports from the human resources information system (HRIS).
Training and Development- Develops and updates various Human Resources training curricula for assigned area(s) and presents associated training to employees and supervisors/managers.
- Maintains an accessible online learning management system (LMS)
- Designs and coordinates the implementation of a training program that includes needs assessment learning objectives course content and materials and training program evaluation.
- Drafts recommends and implements procedures and processes pertaining to training conferences and other staff development related functions as needed.
- Assists staff in developing content in their area of expertise.
- Provides coaching of employees on individual education and professional development objectives relating to Library employment.
- Utilizes a variety of training methods such as classroom instruction webbased instruction group discussions handson demonstrations simulations team exercises computerbased training and other methods.
- Selects or develops updates maintains and evaluates training curriculum and resource material.
- Maintains knowledge of the software and devices used by library staff and library patrons.
- Identifies and negotiates with community partners service providers and consultants.
- Evaluates external learning resources such as videos training programs and testing.
- Ensures that logistical processes for training (facilities IT etc. notifications) are communicated to staff when on site events are scheduled.
- Assists in developing in conjunction with senior management an online succession planning tool.
- Assembles the Staff Day planning committee annually.
- Publicizes and maintains the Librarys training event calendar.
- Provides oversight to administrative staff to ensure the accurate maintenance of training records of including class registration and attendance.
- Compiles statistics and evaluates effectiveness of training; prepares reports.
- Maintains training archives.
Qualifications
Education and Experience:
Human Resources Analyst
A Bachelors degree from an accredited college or university in public or business administration human resource management industrial organizational psychology or a closely related field and a minimum of two 2 years of progressively responsible professional experience in public human resources or personnel administration in one or more of the following areas: recruitment/selection; position classification and compensation employee development and training labor relations classification/compensation risk management benefits and leaves or other closely related human resources functional areas.
Senior Human Resources Analyst
In addition to the above one 1 additional year of experience plus at least one year of supervisory or lead experience.
COMPETENCIES
Knowledge of:- Principles and practices of public personnel administration including recruitment selection classification compensation benefit administration leave administration employee training organizational development and labor relations.
- Federal and State laws codes regulations and guidelines governing compensation classification recruitment and selection or employee benefits.
- Job analysis recruitment sources and techniques test validation requirements test assessment techniques classification techniques and methods of salary administration
- Principles and practices of statistical research and presentation methods.
- Principles of organization and management.
- Computer systems and software applications used in Human Resources management.
- Legal and professional standards and procedures for the development administration and validation of assessment instruments.
- Principles/methods of supervision coaching training and customer service.
- Report format content and preparation.
- Principles and practices of program development administration and evaluation.
- Record keeping principles and procedures.
- Modern office practices methods and computer equipment.
- Computer applications related to the work including accounting and reporting software.
- English usage grammar spelling vocabulary and punctuation.
- Techniques for interacting with a variety of individuals from various socioeconomic ethnic and cultural groups in person and over the telephone occasionally where relations may be confrontational or strained.
- Communicate effectively including the ability to prepare and present reports orally and in writing to a wide variety of audiences including professional legislative and public groups.
- Prepare clear and concise reports correspondence policies procedures and other written materials.
- Read analyze evaluate and summarize written materials and statistical data; apply statistical formulas; collect analyze and interpret a wide variety of employment related information and data.
- Establish and execute comprehensive work plans in a timely and competent manner.
- Interpret and apply regulations policies and guidelines.
- Travel to various branches to perform duties as needed.
- Evaluate and develop improvements in operations procedures policies and/or methods.
- Operate modern office equipment including library computer system and equipment copiers printers and software programs; access retrieve enter and update information using a computer workstation.
- Make sound independent decisions within established policy and procedural guidelines.
- Use English effectively to communicate in person over the telephone and in writing.
- Use tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
- Establish and maintain cooperative working relationships with a variety of people contacted in the course of work (including SCL employees and management personnel labor representatives community leaders and the public).
- Plan organize schedule assign review and evaluate the work of staff; train staff in work procedures.
- Establish maintain and foster positive and effective working relationships with those contacted in the course of work.
- Function effectively in stressful and difficult situations.
Physical Demands
Must possess mobility to work in a standard office and library setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; hearing and speech to communicate in person before groups and over the telephone. This classification primarily works indoors and requires movement between work areas. Finger dexterity is needed to access enter and retrieve materials and data using a computer keyboard or calculator and to operate standard office in this classification occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information. Positions in this classification occasionally lift and carry reports records and materials that typically weigh less than twentyfive 25 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS Occasional participation in work activities meetings and events outside of the regular work schedule is expected of this position.
Calculating Experience for Minimum Requirements: Sonoma County Library considers 2080 hours as one year of experience (equivalent to 40 hours per week for 52 weeks).
The application process may contain one or more of the following steps: a supplemental application written test(s) skills assessment(s) and/or oral examination(s).Candidates who pass the application screening for Minimum Qualifications will be required to take skills assessments to continue the recruitment process. The assessments vary depending on the job classification. Candidates who are invited to test will receive an invitation listing the specific assessments they have been assigned.
EMPLOYMENT INFORMATION:
Employment offers will be contingent upon a successful preemployment verification/criminal records clearance. Having a criminal record will not necessarily disqualify an applicant from employment.
REQUEST FOR ACCOMMODATION: Sonoma County Library will make reasonable accommodations in the recruitment process to accommodate applicants with disabilities. If you are invited to participate in an examination or interview and have a disability for which you require an accommodation please contact the Human Resources Department atextension 1591 as soon as possible to make arrangements for your accommodation. Requesting accommodations at least 3 working/business days before the scheduled event will help to ensure availability. For further information regarding disability accommodations provided by the Library and related matters see the Librarys website at County Library values diversity empowerment community unity kindness connection and equity. Weare committed to diversity and inclusion in the recruiting and hiring of staff.
Recruitment Contact
Contact phone:
ext.1591
Contact email:
Required Experience:
Senior IC
Employment Type
Full-Time
