Program Assistant Honolulu Hawaii
Program Assistant Honolulu Hawaii
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$ 22 - 24
1 Vacancy
Job Description
Program Assistant
- Type:Part time up to 10 hours per week May 1 August 22
- Location: Manoa/Honolulu Hawaii
- Salary: $2224 per hour. Salary is commensurate with skills and experience.
- Reports to:Regional Director Latin America and Caribbean based in Mexico
Position Overview
Are you a lifelong learner curious about the world around you
Do you have a knack for planning and organization
Are you ready to bring your unique skills to a missiondriven organization
If so we would love to welcome you to our global community as Program Assistant.
The Program Assistant supports IFSAs programs throughout the assigned location. This position provides academic and cultural support for undergraduate students; organizes cocurricular activities and contributes to the overall operations.
The Program Assistant works closely with all members of the local team and host institution as well as with global colleagues from Health & Safety Academic Programs and Student Engagement.
The Institute for Study Abroad (IFSA) was founded in 1988 as aproviderofstudy abroadprogrammingfor U.S. student success in mind the organization creates global learning environments designed to foster the development of critical perspectives knowledge and skills essential for students to thrive in the future. Offering more than 100 programs in 19 countries we draw upon theory and evidencebased practice to create a variety ofprogrammodels and flexible academic options in alignment with the needs of partners and students. Our commitments toinclusive excellenceintercultural agilityindividualized learningandenduring impact are present in every aspect of our programs.
Inclusion is a driving passion of our organization. We are committed to building a community where the thoughts and opinions of all team members are valued and contribute to our collective success just as we build programs with the same focus. If you share our unwavering commitment to Inclusive Excellence and want to join a community that actively strives to improve in all that we do IFSA is the place for you.
In this position your responsibilities would include:
Student Experience
- Collation and presentation of prearrival student webinars
- Assistance with student welfare check ins
- Coordinate and support excursions cocurricular activities orientation and other events as needed
- Lead and support ongoing coordination with University of Hawaii housing/residential life team
- Conduct appreciative advising meetings including learning plan consultations and regularly meet with students to assess their experiences and help resolve problems
- Monitor students integration and wellbeing through regular communication
- Support academic management of programs including the course registration process appreciative advising and student learning plan consultations
- Contribute to emergency response and student incident management based on established protocol and participate in afterhours emergency phone rotation
- Initial point of contact for general student inquiries
- Contribute to the regular and effective review of programs and activities helping to identify and implement improvements
- Duties assigned by Regional Director to assist with student services and Hawaii/Americas program operations.
- Other duties and projects as assigned that may include opportunities to contribute to other IFSA site operations via remote work; opportunities to work with Student Engagement on prearrival student advising; opportunities to work with Institutional Engagement to develop institutional partner relationships.
Requirements Work Experience and Education
- 12 years of work experience in sectors such as higher education tourism event planning or hospitality
- Strong time management and planning skills with the ability to work independently to execute timesensitive tasks and duties successfully
- Strong attention to detail in creating internal and external documents and in managing program and administrative data
- Strong digital competencies including the ability to engage with multiple systems and our database platform Salesforce
- Ability to cultivate and model practices and behaviors that reflect IFSAs organizational commitments ofinclusive excellenceintercultural agilityindividualized learningandenduring impact
- Proven ability to work well in a team and to engage effectively with colleagues across an organization
- Ability to engage with and support students with diverse lived experiences including students of color students with mental and physical disabilities firstgeneration college students and LGBTQIA students.
- Flexibility and ability to adapt and thrive in ambiguous and changing situations and to shift focus and reprioritize work as needed
- An ability to respond calmly and professionally to emergency situations
- General knowledge of university system and student life in the mainland US and Hawaii
- Undergraduate degree is preferred
- A genuine and enthusiastic connection to our mission and commitments
- Existing work authorization for the USA; physically located within Honolulu Hawaii
We know there are great candidates who wont check all of these boxes and we also know you might bring important perspectives experiences and skills that we havent considered. If this describes you please dont hesitate to apply and tell us about yourself.
Physical and Work Environment
- Working on a computer placing phone/video calls
- Required to navigate and travel around the city and for excursions potentially outdoors in the heat or cold rain or shine
- Occasional travel around the local city and program locations is required
- Occasional physical activities such as arranging chairs/tables in conference room settings
- Ability to attend occasional meetings outside of local business hours due to the global nature of our operations
To Apply
As an organization that is committed to the personal and intellectual development of students through global education it is essential that our internal community reflect and reinforce the diverse perspectives and openmindedness that we hope to instill in our students. We hope that your background and experiences will contribute to our growing community. In your cover letter we would like to get a sense of how you define inclusivity and how you strive to practice this value in your professional life. If possible please share with us an experience that reflects your commitment to inclusiveness.
To apply please submit yourcover letter and resume for this position via IFSAs career page:
Review of applications will begin immediately and the positions will remain open until filled.
IFSA is an equal opportunity employer and our hiring process is inclusive of all genders and gender expressions races and ethnicities ages religions and sexualities as well as veterans and people with disabilities.
Employment Type
Part-Time
