Administrative Assistant
Administrative Assistant
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Job Description
Position Description
Precinct Ones Mission
Precinct Ones mission is that we are committed to becoming a national model for delivering responsive public service utilizing inclusive innovative and collaborative approaches to improve the quality of life advance equality of opportunity and promote the fair treatment of all people in Harris County. The Finance team advances the mission by upholding the highest fiduciary standards ensuring efficient and ethical use of funds and delivering quality data for informed decisionmaking.What you will do at Precinct One
The Office of Harris County Commissioner Rodney Ellisis looking for an Administrative Assistant!
Essential Duties and Responsibilities- Provide highlevel administrative support to the Superintendents of Parks and Road & Bridge. Ensure tasks are carried out effectively and efficiently while collaborating with other departments to achieve goals. Responsibilities include managing calendars drafting correspondence responding to constituent inquiries coordinating services supporting procurement and hiring processes and maintaining data entry and records management.
- You will receive service requests and refer constituent inquiries to the appropriate service department. Input notate and report statuses within the Customer Relations Management System. Coordinate administrative and clerical duties including document preparation records management and serving as a liaison with other departments for service coordination. Screen and route phone calls and inquiries.
- Manage calendars for the Superintendents including scheduling meetings interviews travel and training sessions. Organize and set up room spaces as needed. Support procurement processes by obtaining quotes coordinating purchases and tracking orders.
- In addition this role will assist with the hiring processes by contacting applicants scheduling interviews booking interview rooms and ordering uniforms. Perform data entry and maintain documentation for payroll reports and budgets. Provide administrative support for the management team ensuring timely and organized recordkeeping.
- Other duties as assigned
Harris County is an Equal Opportunity Employer
If you need special services or accommodations please callor email.
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.Requirements
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90 with a typing speed of 40 wpm and 90 accuracy.
see testing instructions in the General Information section below.
Experience:What you will bring to Precinct One
Education:
Bachelors in Administration or Business related field from an accredited educational institution
- Seven 7 years of experience in providing administrative support
- Proficiency in Microsoft software applications which could include Outlook Word Excel PowerPoint and SharePoint
Comparable combination of education training and/or experience may substitute on a yearforyear basisKnowledge Skills and Abilities:- Ability to prioritize and perform multiple tasks to meet goals and objectives.
- Proficiency in office management tools and systems.
- Excellent verbal and written communication skills.
- Ability to work independently while coordinating with multiple stakeholders. in establishing the organization and assisting others with the administrative parts of their job.
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
General Information
Register Online for theHRT Clerical Skills Testusing the following link:
the above link to the HRRM Clerical Skills Test registration page
Position Type and Typical Hours of Work:
- Fulltime Regular
- Monday Friday
- Some evenings and weekends may be required
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones and printer/copies.
You will be surrounded by coworkers who bring their best daily. Passionate people who want to make a difference in the communities Precinct One serves and Harris County as a whole. You will be in a missiondriven organization surrounded by colleagues who bring their best to work each day and collaborate to make a difference in the communities Precinct One serves along with Harris County as a whole.
Harris County employees receive a competitive salary plus medical dental and vision insurance at no cost to the employee after the first two months of fulltime continued employment. Vacation sick time and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
About Precinct One
There are four precincts in Harris County. The four elected commissioners along with an elected county judge serve as members of Harris County Commissioners Court the administrative head of the countys government. Commissioner Rodney Ellis represents the constituents of Precinct One.
With approximately 1.17 million residents Harris County Precinct One is a diverse urban precinct that covers 363 square miles. Precinct Ones multiracial multiethnic population is roughly 33 percent African American 38 percent Latino 21 percent Anglo 6 percent Asian and 2 percent other or multiple races.
Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precincts territory includes a large section of Downtown Houston including the Downtown Harris County Courthouse Complex Toyota Center Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College Rice University Texas Southern University the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks 10 community centers numerous hikeandbike trails three maintenance service centers and several area offices all of which provide an array of services to Precinct One residents.
How to apply
If this job sounds interesting you meet the required qualifications and you can see yourself working for Precinct One we invite you to apply.
Employment Type
Full-Time
