Dispatch Associate

KSI Auto Parts: are seeking a highly organized and detailoriented Dispatch & Invoicing Coordinator to manage the dispatching and invoicing of drivers ensure efficient routing oversee stock transfers and support warehouse operations. The ideal candidate will have strong multitasking abilities excellent communication skills and a keen eye for accuracy.

Responsibilities:

• Assist in leading the team of 20 CDL and NonCDL drivers
• Address any challenges that may arise during the shift
• Maintain constant communication with drivers to ensure smooth operations
• Track shipments in real time and report any delays or emergencies promptly to the relevant parties
• Utilize tools such as Descartes Geotab and the Microsoft Suite of products
• Prepare and send daily endofshift reports with timeliness and accuracy
• Communicate effectively with internal teams and external customers to ensure timely and accurate deliveries fleet performance goals are being met and operations are maintaining efficiency
• Ensure strict adherence and compliance to company policies safety regulations and DOT and FMCSA rules and regulations
• Oversee the Hours of Service (HOS) and Daily Vehicle Inspection Report (DVIR) programs
• Perform other duties as assigned as business needs change
• Assist with offloading and loading trucks when needed
• Rearrange and optimize driver routes as needed.
• Prepare secondary routes to accommodate changes.
• Verify driver racks to ensure all parts are dispatched correctly.
• Investigate and resolve any discrepancies in leftover parts.

Qualifications :

Order Processing & Documentation:

Print and organize Sales Orders (SOs) and Stock Transfers. Generate and print route manifests. Separate SOs into designated cubbies for assigned routes. Label and verify parts in the shop. Handle receiving processes for shorted parts ensuring proper reconciliation with incoming shipments from Houston. Assign and track B & D routes for pickers. Export manifests to Excel and update the Stock Transfer Spreadsheet. Mark all Cant Finds on the Stock Transfer Spreadsheet. Ensure Sales Orders and Stock Transfers are processed accurately within the OS Scan system.

OS Scan Processing:

Pick and scan Sales Orders in the OS Scan system using sales order Stock Transfers by scanning sales orders transfer orders and pick proper reconciliation of scanned items at blue cages in OS Scan for loading and reconcile transfer orders at designated transfer docks.

Administrative & Support Duties:

Answer and assist phone calls promptly. Check stock availability for Cant Finds and clear out inventory trays. Assist the warehouse team with inventory and OS Scanrelated issues. Respond to emails efficiently and professionally. Work on and clear Open Sales Discrepancies (OSD). Add orders to the OSD and void orders as required. Handle ghost orders as needed. Monitor and manage the Open Order Report. Write or print RMAs for returns.

Closing Duties:

Ensure cages are properly staged in designated areas for operations. Label cages for Houston & Dallas shipments. Secure prior days SA driver paperwork in a sealed red packing folder for accounting. Place Dallas and Houston manifests in respective cages with red packing folders.

Additional Information :

Schedule:

Monday Friday 

9AM 6PM

Compensation:

Hourly rate ranging $19 $21/hr based on experience

Benefits:

KSI Auto Parts offers a comprehensive benefits package to eligible employees. This includes 10 days of paid time off (PTO) health dental and vision insurance 8 paid holidays a generous matching 401K plan and supplemental insurance. Employees also have access to discounts through healthcare and payroll providers.

#LIDNI

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job This position requires sitting standing walking lifting pushing pulling bending climbing and ascending/descending stairs. Requires sitting for relatively long periods of time while driving. It also requires frequent bending climbing movement and lifting of up to 75 pounds during the physical loading/unloading of vehicles and when stocking products. Specific vision ability required by this job includes close vision distance vision and the ability to adjust focus.

EEO  KSI Auto Parts provides equal employment opportunities to qualified applicants and employees without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other status protected by applicable federal state or local law.  All your information will be kept confidential according to EEO guidelines.

EVERIFY  KSI Auto Parts and its subsidiaries use Everify a governmentrun webbased system that allows employers to confirm the eligibility of their employees to work in the United States. For more information please go to or view the poster at  can read more about us on our Company Page or follow us on  Facebook  Instagram & LinkedIn.