Administrative Fiscal Support Casual

***** Applicants seeking shortterm or parttime work with the University of Hawaii may apply for Casual Hire positions which include administrative professional and technical (APT) or instructionaltype positions. Because of the temporary nature of these appointments Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for fulltime employees and up to 1 calendar year for parttime employees.

Title: Administrative & Fiscal Support Specialist

Position Number: Casual Hire

Hiring Unit: C OF HLTH SCI & SW SCH OF MED DEANS OFFICE

Location:Kakaako Medical Education Building

Date Posted: April 4 2025

Closing Date: April 17 2025

Band: PBA

Salary: $24.85/hour (minimum hourly rate; negotiable dependent upon education & experience)

Full Time/Part Time: Fulltime

Temporary/Permanent: Temporary 87 days

• Serves as the Deans Office Administrative & Fiscal Support Specialist. Provides professional level of support in the planning development and directing of JABSOM Deans Office matters including assisting in developing procedures and processes that increase the efficiency and function within the Deans Office.
  
• Provides operations support to the JABSOM Executive Team including identifying work priorities and appropriate approaches to coordinate and implement special projects driven by the Deans Office executive leaders.
  
• Develops programming content may conduct program presentations and evaluations and maintains programming databases.
  
• Draft edit and proofreads Deans Office correspondence reports and other documents on behalf of the Dean and/or Chief of Staff; to include responding to emails and inquiries on behalf of the Dean and/or Chief of Staff in a professional and timely manner and maintaining effective communication with internal and external stakeholders.
  
• Organize meetings between the Dean and/or Chief of Staff and highlevel university officials and external stakeholders to include preparing background briefings and reports for meetings with state and federal government officials.
  
• Supports in gathering and synthesizing research materials for the JABSOM Executive Teams projects including gathering research on relevant topics compiling data and preparing summaries reports or memorandums for meetings conferences or publications.
  
• Supports the Deans Office staff with the preparation or review of administrative and fiscal related documents including but not limited to requisitions purchase orders travel requests in compliance with the University of Hawaii (UH) the Research Corporation of the UH (RCUH) the University Health Partners of Hawaii (UHP) and the UH Foundation (UHF).
  
• Supervise lowerlevel staff graduate assistants or student assistants; provides feedback coaching and evaluations.

• Complies with all legal requirements and University policies.
  
• Other duties as assigned.

• Functional knowledge of principles practices and techniques in the area of accounting or business administration as demonstrated by knowledge understanding and ability to apply concepts terminology.
• Functional knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with accounting and business administration.
• Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of business administration.
• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
• Demonstrated ability to operate a personal computer processing software and effectively incorporate technology including but not limited to Microsoft Office Suite products Google Suite products Zoom Microsoft Teams etc.

• Ability to adapt to changing work locations & environments.
• Demonstrated ability to understand & analyze oral & written documentation write reports letters & procedures & communicate effectively in a variety of situations.

• Two 2 years of professional level experience working in a university healthcare academic research or corporate office setting.
• Functional knowledge of principles practices and techniques in higher education or business management demonstrated by ability to apply concepts and terminology.
• Ability to travel independently to various locations in a timely and efficient manner.

To Apply:

Submit the following:

• cover letter how you satisfy the minimum qualifications
• current resume
• Three 3 professional references (complete with contact information including email address)

Inquires: Karan Chavis or

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link: