Contract Coordinator
Contract Coordinator
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Job Description
Position Description
Position Overview:
The Contracts Coordinator is an integral part of the Department focusing on the management and oversight of governmentcontractrelated activities postexecution for various construction projects within the county. This role requires close collaboration with internal teams the County Attorneys Office and external stakeholders to ensure that contract obligations are met and accurately accounted for. The ideal candidate will be highly organized and possess outstanding communication skills.
Job Duties:
- Support the Contracts Team by processing and managing action items following the of agreements.
- Conduct final accounting actions which include reviewing final bid documents and changes in contracts to determine accurate final amounts.
- Manage check requests invoicing and the final accounting processes for all Interlocal and Interagency Agreements.
- Calculate final accounting amounts based on contract language and review bid documents to confirm amounts owed.
- Draft review and edit agreements requests for proposals and program documents providing recommendations to the Supervisor.
- Ensure all communications such as emails phone calls and meetings are documented and included in accurate monthly status reports.
- Handle all postaction documentation including followup and distribution to the respective parties involved.
- Assist in the coordination of agenda items for Commissioners Court including managing aftercourt action items.
- Produce and distribute all correspondence related to construction contracts including letters memos emails and requests for invoices.
- Perform all other duties as assigned which may include special project support and participation in departmentwide initiatives related to construction contracts.
Harris County is an Equal Opportunity EmployerRequirements
Education:
- Bachelors Degree from an accredited college or university.
Experience:
- Two 2 year of progressively responsible experience in managing contracts and data showcasing an ability to handle intricate details and complex information systems.
- At least 1 year of experience working in a construction company or in coordinating of Government Contracts.
Knowledge Skill & Abilities (KSAs):
- Proficient in various accounting practices including ledger management spreadsheet consolidation and the preparation of final accounts.
- proficiency in effectively managing and prioritizing tasks with a flexible approach to shifting demands as needed.
- Advanced competency in Microsoft Office Applications and a variety of other essential Software tools ensuring high efficiency in daytoday operations.
- Exceptional written and verbal communication abilities facilitating clear and impactful exchanges.
- Outstanding organizational skills enabling the seamless coordination and of tasks.
- Skilled in discerning and outlining action points during meetings ensuring clarity and focus on objectives.
- Capable of comprehending and interpreting technical documents contributing to a deeper understanding of complex material.
- Proven experience in organizing leading and executing meetings involving multiple stakeholders with a strong ability to mediate and resolve conflicts effectively.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.Preferences
Experience:
- Professional experience in contract management and processes working for a federal state or local government in a regulatory position or working for another entity in which the primary job function is adherence to federal state or local laws rules ordinances or regulations.
- Coordination of legal documentation version control in a precise manner.
General Information
Salary:
Commensurate with experience based on 26 pay periods.
Location:
1111 Fannin WORK HOURS/SHIFT: MF Subject to early mornings evenings weekends & holidays as needed.
Physical Requirements
This position requires bending stooping and lifting up to 25 lbs. frequent walking standing sitting reaching and ascending/descending stairs.
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
IC
Employment Type
Full-Time
