Records Audit Specialist
Records Audit Specialist
Posted on :
15-04-2025
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1 Vacancy
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Job Description
Job ID: 31142
Agency: SD Developmental Center
Location:Redfield SDSalary: $21.91 25.78 Hourly depending on qualifications
Pay Grade: G
Closing Date: 04/23/2025
About SDDC:
The South Dakota Developmental Center is dedicated to enhancing the quality of life and community inclusion for people with intellectual and/or developmental disabilities through personcentered services. At SDDC we are comprised of a variety of positions that require differing skill and educational levels to ensure successful operations. SDDC is one of the Divisions of the Department of Human Services which works together on a common goal of enhancing the lives of South Dakotans.
SDDC strives to create an environment where employees are inspired and challenged to create excellence grow their skills discover advancement opportunities and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome diversity and reach their full potential.
Our benefits include:
Click to view additional benefits information:
Job Summary:
The South Dakota Developmental Center (SDDC) is seeking a detailoriented and highly organized Records Management Specialist to support our mission of providing quality services to individuals with
developmental disabilities. This position plays a key role in ensuring the integrity accessibility and compliance of SDDCs records management system across both electronic and physical formats.
As a Records Management Specialist you will implement and maintain document management procedures that support secure collection storage and retrieval of records while ensuring compliance with all relevant federal and state regulations including HIPAA. You will work closely with multiple departments to ensure timely access to accurate records and support audit and reporting functions related to client care and administrative compliance.
Key Responsibilities:
The Ideal Candidate Will Have:
Knowledge of:
Skill to:
Ability to:
This position is eligible for Veterans Preference per ARSD 55:10:02:08.
Additional Requirements: To be considered please attach your resume.
Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Successful applicant(s) will undergo an abuse and neglect screening.
NCRC: If you possess a National Career Readiness Certificate please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification Form I9. The State of South Dakota as an employer will be using EVerify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays generous vacation and sick leave accrual dental vision and other insurance options and retirement benefits. You can view our benefits information at . This position is a member of Class A retirement under SDRS.
Must apply online:
You must apply online emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email:
An Equal Opportunity Employer
#LIOnsite
Agency: SD Developmental Center
Location:Redfield SDSalary: $21.91 25.78 Hourly depending on qualifications
Pay Grade: G
Closing Date: 04/23/2025
About SDDC:
The South Dakota Developmental Center is dedicated to enhancing the quality of life and community inclusion for people with intellectual and/or developmental disabilities through personcentered services. At SDDC we are comprised of a variety of positions that require differing skill and educational levels to ensure successful operations. SDDC is one of the Divisions of the Department of Human Services which works together on a common goal of enhancing the lives of South Dakotans.
SDDC strives to create an environment where employees are inspired and challenged to create excellence grow their skills discover advancement opportunities and are rewarded for their contributions. Join our team as we focus on helping our fellow human beings overcome diversity and reach their full potential.
Our benefits include:
- 15 days/120 hours of vacation leave.
- 14 days/112 hours of sick leave.
- 11 paid holidays.
- Employee health insurance plan with a $0 premium for employee only coverage.
- Paid parental and family medical leave (FMLA)
- 6 fully matched retirement plan.
- Reduced tuition for inState colleges/universities
Click to view additional benefits information:
Job Summary:
The South Dakota Developmental Center (SDDC) is seeking a detailoriented and highly organized Records Management Specialist to support our mission of providing quality services to individuals with
developmental disabilities. This position plays a key role in ensuring the integrity accessibility and compliance of SDDCs records management system across both electronic and physical formats.
As a Records Management Specialist you will implement and maintain document management procedures that support secure collection storage and retrieval of records while ensuring compliance with all relevant federal and state regulations including HIPAA. You will work closely with multiple departments to ensure timely access to accurate records and support audit and reporting functions related to client care and administrative compliance.
Key Responsibilities:
- Implement and maintain efficient filing and retrieval systems for electronic and physical records.
- Collect scan and accurately index documents into designated electronic databases.
- Oversee the handling and preservation of vital records and ensure timely disposition in accordance with established retention schedules.
- Respond to internal and external requests for records within defined timelines and legal requirements.
- Conduct annual record audits including Master Record SSA verification and Disability Services audits.
- Ensure compliance with federal and state records retention regulations and SDDCs internal policies.
- Serve as a resource to staff on records management procedures and assist in improving document workflows and accuracy.
The Ideal Candidate Will Have:
- proven work experience as a Records Management Specialist or similar role.
Knowledge of:
- familiarity with electronic document management systems;
- Health Insurance Portability and Accountability Act (HIPPA);
- microfilm;
- File Director;
- work processes pertaining to public administration and management;
- work processes and practices pertaining to a professional subject area;
- basic statistical measures;
- research methods;
- database development and maintenance.
Skill to:
- scan vital records;
- display strong written and verbal skills;
- attention to details;
- display strong organizational skills;
- display time management.
Ability to:
- understanding of legal requirement relating to record keeping.
- handle sensitive information with absolute confidentiality and professionalism.
- proficiently to store and organize records.
- interpret and comprehend program guidelines and procedures;
- communicate;
- gather interpret report and use information concerning assigned activities;
- assess process effectiveness and develop changes or alternatives;
- train and provide guidance to staff and service users;
- use personal computers and software;
- conduct research and compile and analyze data;
- establish and maintain effective working relationships with staff and the public.
This position is eligible for Veterans Preference per ARSD 55:10:02:08.
Additional Requirements: To be considered please attach your resume.
Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Successful applicant(s) will undergo an abuse and neglect screening.
NCRC: If you possess a National Career Readiness Certificate please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification Form I9. The State of South Dakota as an employer will be using EVerify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays generous vacation and sick leave accrual dental vision and other insurance options and retirement benefits. You can view our benefits information at . This position is a member of Class A retirement under SDRS.
Must apply online:
You must apply online emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email:
An Equal Opportunity Employer
#LIOnsite
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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