Program SpecialistT
Program SpecialistT
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Job Description
Description
Title: Program Specialist
Position Number:T
Hiring Unit: College of Education School of Teacher Education
Location: UH at Manoa
Date Posted: April 10 2025 (ReAdvertisement)
Closing Date: April 25 2025
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Fulltime
Month: 11month
Temporary/Permanent: Temporary
Other Conditions: Extramural funds. Appointment to begin May 2025 or soon thereafter. Renewal contingent upon satisfactory performance department needs and availability of funds.
Duties and Responsibilities- *Works under the direction of the Hawaii Early Childhood Educator Excellence and Equity (ECE3 Project Director (PD) to develop and execute a variety of tasks that the daytoday operations of the ECE3 Project in a wide range of matters ensuring alignment with organizational goals and program objectives.
- *Acts as the primary liaison for all inquiries scheduling resources and information related to the ECE3 Project maintaining clear channels of communication to facilitate effective collaboration and information dissemination.
- *Oversees the documentation and reporting processes for program results and procedures ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms.
- *Responsible for project logistics to ensure adherence to scope schedule and budgetary constraints optimizing resources for maximum efficiency and effectiveness.
- *Analyzes and manages budget proposals expenditure plans eTravel submissions and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management.
- Manages the development review and tracking of subawards contracts and procurement activities related to program operations ensuring compliance and efficiency in all transactions.
- Participates in meetings/workshops at on or off campus locations outside of normal business hours including evenings and weekends as directed.
- *Facilitates the recruitment process for personnel ensuring a diverse and qualified talent pool to support the objectives of the ECE3 Project.
- Serves as a key liaison between various stakeholders including academic departments administrative units funding agencies and external partners to address project needs and foster collaborative relationships.
- Coordinates the design and maintenance of program websites social media accounts and outreach materials enhancing visibility and engagement within the research community and beyond.
- Develops compelling presentation materials tailored to diverse audiences effectively communicating key insights and developments relevant to the ECE3 Projects objectives.
- Other duties as assigned
Minimum Qualifications:- Possession of a baccalaureate degree in business administration education social sciences or related field and 3 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
- Considerable working knowledge of principles practices and techniques in the area of program management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with higher education.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
- Demonstrated ability to operate a personal computer apply word processing software and familiarity with Microsoft Office Adobe and Google applications.
- If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
- Ability to travel independently and in a timely manner to various geographical locations for meetings/ workshops. Requirement may be fulfilled by a valid Hawaii Drivers license (Class 3 comparable drivers license or other means of transportation which meets position needs.
Desirable Qualifications- Masters degree in Business Education Social Sciences or related field
- Experience in academic policies and procedures at the university level.
- Functional knowledge of university policies and procedures.
- Familiarity with the University of Hawaii fiscal systems including KFS and eTravel applications.
To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1 cover letter indicating how you satisfy the minimum and desirable qualifications 2 resume; 3 names and contact information (including email address) of at least 3 professional references; and 4 official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.
Inquiries: Terry LockEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
