Policy Profession Administrator
Policy Profession Administrator
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Job Description
Closing Date:
16/04/2025Group:
CentralManagement Level:
AdministratorJob Type:
Fixed Term (Fixed Term)Job Description:
Please note that the advert will close at 00:01 on Wednesday 16 April and therefore we advise getting your application in by no later than midnight on Tuesday 15 April.
About the Team
The Policy Profession is a small team of colleagues that support policy makers in Ofcom. Our mission is to help strengthen policymaking and we do this through training and development hosting events and building a professional community for policy colleagues. The teams priorities are aligned with Ofcoms Plan of Work and longerterm strategic policy objectives.
Purpose of the Role
The Policy Profession Administrator works closely with the team to help us deliver a busy programme of events training and other work. You will be responsible for administrative duties including writing Profession newsletter content arranging and attending meetings where youll take minutes providing support for our D&I Working Group and managing our online resources.
Because we are a small team there is an opportunity to be involved in the day to day running of the Profession at an exciting time for Ofcom. Whilst providing administrative support youll also be empowered to share your insights and ideas about how we can develop and improve our teams work.
This role is a temporary contract initially until the end of March 2026.
Your Key Responsibilities
This role is ideal for someone who wants to develop their experience in administrative tasks such as minute taking coordinating meetings and supporting a small team working in policymaking. There is an opportunity to adapt this role if youre interested in developing specific project management or administrative skills.
Your key responsibilities will be:
Organise and Support Training and Events Coordinate logistics for training sessions and events including room bookings and equipment checks. Collaborate with speakers and share materials before and after events.
Feedback and Evaluation Track event attendance gather feedback and compile impact reports. Design and distribute feedback surveys help us analyse results and provide insights to improve our activities.
Newsletter and Document Support Assist in drafting the monthly newsletter and other documents ensuring clear and engaging content that reflects the Professions brand.
Stakeholder Relationships Build and maintain positive relationships with internal and external stakeholders through positive and professional communication.
Intranet and Shared Document Management Manage shared documents and keep the Professions online intranet site (called the Hub) organised and up to date.
Meeting Support and Minute Taking Schedule meetings manage calendars and take accurate minutes including recording actions and next steps to keep work moving forward. Provide administrative support to our Diversity and Inclusion in Regulatory Policymaking Working Group.
The skills knowledge and experience you will need for success
Using our computer system You will be using Microsoft Outlook Word SharePoint Excel and PowerPoint in this role (and other tools). You should be able to use these well or have the ability and curiosity to learn how to use these tools well.
Articulating Ideas Youll be able to express your ideas thoughts and information in a clear and concise manner ensuring messages are understood by everyone. Youll also have good written communication skills enabling you to write emails newsletter content meeting minutes and other documents.
Executing Plans Youll organise tasks and set clear goals managing resources wisely while keeping an eye on progress.
Generating Insights Youll have good attention to detail and an ability to understand written information and highlight what might be important. This skill will enable you to look at feedback from the Professions events and youll make suggestions on how we might improve.
Forming Relationships Youll build and nurture positive relationships with people inside and outside the organisation helping the Profession as we develop a network of colleagues whose work we support and maintaining good relationships with external contacts who visit us for events and seminars.
Ofcom has a clear mission: to make communications work for everyone. To be able to deliver on this we want our organisation to reflect the diversity of background experience upbringing and thought that exists across the UK. We aim to recruit from the widest pool of candidates possible no matter your social background ethnicity sexual orientation gender or disability.
Where positions are listed as fulltime we remain open to reduced hours parttime arrangements job shares and other flexible working options. From day one we champion flexible work arrangements to accommodate individual needs.
We also warmly welcome applicants who are returning to the workforce after a break for whatever reason. If you have taken time away and are ready to rejoin we look forward to reviewing your application.
Our recruitment processes prioritise accessibility and inclusivity. If you need information in an alternative format or have specific preferences please contact our recruitment team at or call 0.
As a Disability Confident employer we offer interviews to disabled applicants who meet essential criteria for advertised roles. Learn more about this scheme here. Experience:
Unclear Seniority
Employment Type
Full-Time
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