Management Analyst 2 - District Attorneys Office
Management Analyst 2 - District Attorneys Office
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Job Description
Marion County requires onsite work. Remote work is not available.
- The mission of the District Attorneys Office is to seek justice through:
- Promoting accountability for criminal offenders.
- Interpreting enforcing and executing law.
- Responding to the concerns of victims and the public; and
- Working cooperatively with members of the justice system.
GENERAL STATEMENT OF DUTIES
Perform complex management analysis and coordination activities that have department or countywide scope and impact with significant community involvement including program research and development forming and chairing special task forces and committees involving the county and members of the community and coordinating and administering a variety of special programs.
SUPERVISION RECEIVED
Works under the general direction of a department head or designee with additional recommendations from teams task forces and committees.
SUPERVISION EXERCISED
May provide leadership and direction to clerical or professional staff in relation to special projects or assignments. Typical Duties Duties include but are not limited to the following
Perform complex management analysis and coordination activities which have department or countywide scope and impact with significant community involvement including program research and development.
Assist the District Attorney and Chief Deputy District Attorney in a public facing capacity by creating reviewing and presenting information to stakeholders such as Marion County officials media and citizens. Excellent reading and writing skills required.
Data Collection and Reporting- Identifying and defining data fields and ensuring useful and accurate information going into and out of the case management systems.
- Assists with capturing translating and clarifying reporting requests assists with defining report requirements and validates reporting results.
- Assists the Chief Deputy District Attorney with public record appeals including timeline management analysis and responsiveness of public record appeals.
- Provides grant reporting research and support in collaboration with the Victim Assistance Manager. This is including but not limited to collaboration to streamline process create and provide statistics reporting and detailed research meeting required deadlines.
- Supports all five divisions of the District Attorneys Office with regards to reports research analysis data statistics surveys and project management.
- Generates clear visually appealing and concise reports that communicate complicated data and reporting in an easily understandable format.
- Provides feedback to District Attorney and/or management team with regards to findings of analysis and make recommendations as appropriate as a result of research conclusion statistical information and forecasting including editing reports and outwardfacing publications prepared by Deputy District Attorneys.
Management Support and System Development:
- Active participation in professional development which may include serving on several internal and external user and developer focus groups related to platforms in use by the divisions as appropriate for this classification.
- Works with program subject matter experts and Marion County IT staff in managing resolution of application incidents and requests as needed or directed.
- In collaboration with Marion County IT subject matter experts may provide trainings to various user groups limited to; volunteers interns law enforcement partners and defense counsel for use in the eProsecutor system.
- May occasionally provide additional assistance to other Marion County divisions or stakeholders in the course of research data compilation statistic gathering etc. in an effort to streamline accessibility or program enhancements.
- Promotes officewide security and continued confidentiality methods when presenting information or reports. Ensures compliance and remains current on public records laws LEDS/CJIS requirements and all department deadlines.
Process Improvement Support:
- Assists in the preparation of detailed specifications flow charts diagrams and other documentation to inform of developments and process changes.
- Participates in and occasionally facilitates the departments development resource team meetings and projects as assigned.
- Participates in or presents during Trial Team or management meetings findings on special projects or process improvements.
- Serves on project teams and in focus groups for departmentbased implementations of new application software or department processes and assists with new module/application suggestions testing and implementation.
- Provides input to develop program policies and procedures training and best practices for use within the divisions.
Other Job Duties:- Works with Budget Analyst to research and collect information as necessary in budget preparation contracts and relevant information generally.
- Works with Deputy District Attorneys and/or Case Support Team to develop visually appealing trialready exhibits and/or case information.
- Uses technology tools such as computers other hardware and software programs as adopted by the county and the department so as to conduct and discharge department and service area business.
- Maintain collect research report and make suggestions for upgrades or new tools to provide the most accurate information to clients and service areas;
- Updates and maintains the department webpage and applicable corresponding documents.
- Participates in employee training and orientation as necessary.
- Work and lead autonomously with minimal supervision.
- Attends training relevant to the work described above or other areas deemed appropriate by the District Attorney or members of the management team.
- Supports the mission of Marion County and the District Attorneys Office.
- Other duties as assigned by your supervisor.
Requirements for the Position
EXPERIENCE AND TRAINING
- Bachelors degree in public or business administration political science communication accounting economics or related field; AND
- Four years of responsible experience including independent research design and methodology management analysis and facilitating group process; OR
- Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.
- SQL R and Jasper programing preferred but not required.
- CJIS clearance and recertification as required
NECESSARY SPECIAL REQUIREMENTS- Must possess a current drivers license in the applicants state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: finalist for this position will be required to pass a criminal history background check including finger printing; however conviction of a crime may not necessarily disqualify an individual for this position.
- Must be approved by the designated Criminal Justice Information Services (CJIS) through a fingerprintbased national and state criminal background check.
- This assignment is represented by a union.
- This is a fulltime position which is not eligible for overtime.
- Typical Work Schedule: Monday through Friday 8:00 am5:00 pm with flexibility depending upon the needs of the department and program
ADDITIONAL REQUIREMENTS
Specific recruitments may require experience or specialized education certifications training or licensures with timesensitive expectations.
KNOWLEDGE SKILLS AND ABILITIES
Knowledge of the principles and practices of public administration and of the principles of sound organization and management; financial principles and practices in local government and of budget preparation and administration techniques; organizational processes and design; principles and practices of statistical analysis and data collection.
Ability to research and analyze issues and procedures; prepare and present recommendations on complex issues and to illustrate policy and fiscal impact of alternative decisions; prepare a budget and to evaluate budgetary requests; conduct and evaluate surveys and special studies; evaluate program or department operations and performance; establish and maintain positive working relationships with coworkers and the public; lead and direct and participate in training and evaluating personnel.
Skill in applying the principles and techniques involved in performing management improvement studies; coordinating and facilitating group process and in communicating effectively in both oral and written form; making formal presentations before large groups; applying statistical techniques to research and administrative studies.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program fulltime employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. Marion County is an EVerify employer and will use EVerify to confirm that hires are authorized to work in the United States.VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OARand. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.DOCUMENTS REQUIRED FOR VETERANS PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215; OR
- Letter from the US Department of Veterans Affairs indicating receipt of a nonservice connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.
Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please emailHuman Resourcesif you wish to request an accommodation.
- One of the following:
Required Experience:
IC
Employment Type
Full-Time
