College Work Study Program Office Assistant - Academic Advising and Career Services
College Work Study Program Office Assistant - Academic Advising and Career Services
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1 Vacancy
Job Description
Southwest Tennessee Community College is a comprehensive multicultural public openaccess college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success transform lives and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.
We invite you to become a part of the Southwest Team!
Title: College Work Study Program (Office Assistant Academic Advising and Career Services)
Employee Classification:Other
Institution:Southwest Tennessee Community College
Department: Academic Advising and Career Services
Campus Location: STCC Multiple Campus Locations
Job Summary
The Southwest Tennessee Community College Academic Advising and Career Services Office is looking for a wellmotivated student to fill the Office Assistant role. The Academic Advising and Career Services Assistant will gain handson experience and provide essential support to both the Academic Advising and Career Services offices. The assistant will work closely with staff to provide a professional welcoming environment for students seeking guidance on academic and careerrelated matters.
Job Duties
- Student Support: Greet students answer general questions and assist with scheduling advising and career services appointments.
- Career Resources: Help students access career assessment and exploration job search and resumebuilding tools.
- Advising Support: Assist academic advisors with administrative tasks such as maintaining student records tracking advising sessions and preparing academic plans.
- Workshops and Events: Assist in organizing setting up and working workshops career fairs advising registration events and other career or academic development events.
- Data Management: Update and maintain files for academic advising and career services ensuring accurate and confidential documentation of student interactions.
- Office Organization: Maintain supplies ensure flyers and brochures are stocked and assist with general office duties to keep the advising and career services office organized.
- Student Outreach: Assist with outreach efforts such as email campaigns surveys and promotional materials to encourage student engagement in advising and career services.
- Friendly approachable and dependable demeanor with a customer service mindset
Minimum Qualifications
- Must be a registered student of Southwest Tennessee Community College.
- Only students who are approved for Federal Work Study are qualified for this position.
- If you have any questions regarding this requirement please reach out to the Financial Aid Office.
- If you have any questions regarding this requirement please reach out to the Financial Aid Office.
- Strong communication skills both written and verbal with the ability to interact professionally with students staff and faculty.
- Strong organizational skills and attention to detail with the ability to manage multiple tasks and responsibilities.
- Comfortable with Microsoft Office Suite (Word Excel PowerPoint).
- Interest in academic advising career counseling or student services is a plus.
- Ability to maintain confidentiality and adhere to FERPA regulations.
- Friendly approachable and dependable demeanor with a customer service mindset.
Preferred Qualifications
- Prior customer service or office experience.
- Basic knowledge of Southwest student resources.
Knowledge Skills and Abilities
- Requires regular attendance for the allotted hours per week.
- Dependable courteous and possess good communication skills.
Physical Demands / Working Conditions
- Ability to perform basic office duties including lifting up to 25 lbs.
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform jobrelated tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five 5 days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position the following items must be uploaded:
- Resume
- Cover letter
- Unofficial Transcripts
A summary of our benefits can be found below:
applications will not be considered.
Southwest Tennessee Community Collegeis a TBR and AA/EEO employer and does not discriminate against students employees or applicants for admission or employment on the basis of race color religion creed national origin sex sexual orientation gender identity/expression disability age status as a protected veteran genetic information or any other legally protected class with respect to all employment programs and activities.
Employment Type
Student
