Operations and Academic Initiatives Specialist - College of Education and Behavioral Sciences
Operations and Academic Initiatives Specialist - College of Education and Behavioral Sciences
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christlike character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.
The Operations and Academic Initiatives Specialist reports to the Administrative Manager and provides support to the College of Education and Behavioral Sciences (CEBS) through strategizing and implementing general operations academic initiatives and CEBS events. This position is also responsible for tracking and reporting CEBS data as it relates to budgets faculty workloads adjunct faculty contracts enrollment and other academic areas. This position also provides support for CEBS events both internal and external.
Required Education
- Bachelors degree required.
Required Experience
- Three to five years or more of administrative support experience is required.
- Prior event planning experience.
- Knowledge of APU systems within multiple departments is preferred.
Primary Duties/Essential Functions
CEBS Operations 60
- Track monthly and annual budgets within Adaptive Insight providing the Administrative Manager and Dean with a monthly budget summary analysis of spending patterns.
- Monitor restricted accounts and keep the Administrative Manager and Dean apprised of status and trends.
- Oversee processes and support for the Concur system: credit card reconciliation reimbursements and travel requests.
- Serve as CEBS timekeeper for the Kronos system.
- Serve as a key point of ordering supplies for CEBS including monitoring purchase orders.
- Create and route all budget transfer requests
- Monitor and direct incoming communication including phone calls and CEBS general email.
Academic Initiatives 40
- Create and monitor submissions of Adjunct University Mentor/Coach and Clinical Supervisor contracts for all CEBS departments as well as personnel file processes including overloads extra service and honoraria payments.
- Monitor faculty workloads semiannually.
- Oversee enrollment projection activities including tracking of enrollments and revenues by program department and location.
- Assist with Fall and Spring SOE scholarship award processes.
- Regular punctual attendance as required by the supervisor based on department needs.
- Performs other duties related to the job description as requested by the supervisor.
Skills
- Skilled in the preparation of datadriven reports written and verbal communication administrative and organizational tasks and interpersonal interaction.
- Strong analytical and problemsolving abilities.
- Ability to build and maintain a network of relationships.
- Ability to prioritize and manage multiple tasks concurrently.
- Knowledge of issues and efforts in higher education (including Christian higher education).
- Wellorganized and detailoriented.
- Needs the ability to prepare and present reports and updates.
Mental Demands
- Ability to work under pressure exuding a mature demeanor while multitasking in a deadlineoriented environment with accuracy and consistency.
- Ability to work independently and meet deadlines.
- Ability to work collaboratively with a team as well as an independent contributor.
- Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
- Selfstarter with a positive attitude.
- In agreement with the purpose and goals of Azusa Pacific University in providing a Christianbased higher education for its students.
Physical Demands
- Requires repetitive motions and sitting at a computer keyboard.
- Hearing and speaking on the telephone.
- Able to conduct business at other offices on campus.
- Able to lift bend grasp reach lift up to 20 lbs. occasionally.
Visual Demands
- Reading writing notes and computer monitor.
Environment
- Pleasant office comfortable temperature.
Technologies
- Proficient in Google Apps. Microsoft Office Word PowerPoint and Excel.
Compensation
- Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal equity addition to compensation APU offers a competitive benefits package.
Azusa Pacific University is a Christcentered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe our mission statement and our statement of faith.
You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.
Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
