Executive Assistant
Executive Assistant
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Job Description
Role Summary
The overall purpose of the role is to provide administrative support in an effective and efficient manner to Partners/Managers and all staff in the unit.
Responsibilities
Prepare professional correspondence financial statement reports and documents under the direction of the Partners and Managers.
Assist the unit leadership to monitor and follow up on staff time charge on a weekly basis.
Monitor and track staff leave applications by liaising with Managers and Partners to obtain approval for leave on SAP.
Receive direct and relay telephone email general correspondence and other incoming information to the right people in an efficient and timely manner.
Organize and coordinate meetings conference and travel arrangements.
Arrange internal meetings take minutes and keep notes.
Generate invoice and bills to clients and followup on bill collection.
Initiate and manage client acceptance procedures on the client relationship management system i.e. Phoenix.
Generate payment vouchers.
Maintain filing systems for clients files.
Order and maintain stationery and equipment supplies.
Maintain schedules and calendars of Partners in the unit.
Ensure that all office equipment are in working order and that proactive maintenance is routinely carried out to avoid disruption to service.
Receive visitors into appropriate meeting rooms and ensure their comfort and convenience.
Undertake any other duty and ad hoc responsibilities appropriate to the post as requested by unit Partners managers and staff.
Additional information
What Impact Will You Make
Every day your work will make an impact that matters while you thrive in a dynamic culture of inclusion collaboration and high performance. As the undisputed leader in professional services Deloitte is where you will find unrivalled opportunities to succeed and realize your full potential.
How You Will Grow
At Deloitte our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entrylevel employees to senior leaders we believe there is always room to learn. We offer opportunities to help build worldclass skills in addition to handson experience in the global fastchanging business world. From onthejob learning experiences to formal development programs at Deloitte University our professionals have a variety of opportunities to continue to grow throughout their career. Explore Deloitte University Leadership Centre. Deloitte we know that great people make a great organization. We value our people and offer employees a broad range of benefits.
Our Purpose
Deloitte is led by a purpose: To make an impact that matters. Every day Deloitte people are making a real impact in the places they live and work. We pride ourselves in doing not only what is good for clients but also what is good for our people and the communities in which we live and workalways striving to be an organization that is held up as a role model of quality integrity and positive change. Learn more about Deloittes impact. :
Qualifications
- Possess a minimum of Bachelors degree/HND with a minimum of a second class lower/lower credit in Business Administration Economics or related courses.
- Have a minimum of five credits in WASSCE Ordinary Level/NECO subjects or acceptable equivalent examination including Mathematics and English Language in one sitting only.
- Have a minimum of 5 years cognate experience in administration and office management
- Effective decision making skills.
- Proficiency in the use of MSoffice tools i.e. Excel Word and Powerpoint etc
- Selfmotivated and able to work with minimal supervision proactively seeking guidance clarification and feedback.
- Sound written and oral communication.
Additional Information :
Please note that this job advertisement provides a summary of the capabilities required and all candidates shortlisted will receive a full list of capabilities.
All your information will be kept confidential according to EEO guidelines.
Application Closing Date: Tuesday 22 April 2025
At Deloitte we want everyone to feel they can be themselves and to thrive at workin every country in everything we do every day. We aim to create a workplace where everyone is treated fairly and with respect including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.
Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive. Deloitte may ask the employee to carry out additional duties or responsibilities which may fall reasonably within the ambit of the role profile depending on operational requirements.
Be careful
Dont provide your bank or credit card details when applying for jobs.
It is strictly against Deloitte policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Deloitte will ask candidates to pay a fee at any time.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
