Program Support Administrator
Program Support Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We have an opening for an Program Support Administrator to support the Program Director (PD) for Weapons Infrastructure. You will work independently to plan execute and/or provide oversight to a variety of operational and organizational requirements and activities. You will provide support to the PD on daily administrative matters and participate as a member of the team in the development implementation and monitoring of all aspects of the Weapons Infrastructure Program. This position is in the Strategic Deterrence (SD) Directorate.
This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week after a probationary period. The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.
In this role you will
- Represent the PD; independently set priorities when committing the managers time; organize and coordinate complex and often confidential calendars; initiate and compose original and sensitive correspondence memoranda reports and agendas on behalf of the PD and other managers.
- Serve as the primary administrative pointofcontact for the PD; plan execute and/or provide oversight to a variety of workforce operational and organizational requirements and activities.
- Establish and maintain complex databases spreadsheets and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
- Clarify coordinate communicate and disseminate information on behalf of PD and other senior managers; often independently assess and respond to inquiries. Followup and ensure resolution on a wide variety of issues.
- Plan and coordinate a variety of internal/external meetings; develop agendas and identify and contact meeting attendees and provide information for meetings or visits.
- Manage complex and often confidential files; determine retention/destruction status of documents using Laboratory guidelines.
- Perform other duties as assigned.
Qualifications :
- Ability to secure and maintain a U.S. DOE Qlevel security clearance which requires U.S. Citizenship.
- Experience providing executive assistant or administrative support to senior management/executives; at times representing management and communicating managers direction.
- Administrative and organizational skills including detail oriented flexibility and experience independently coordinating and prioritizing multiple and complex work activities often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
- Experience interacting with all levels of personnel exercising a high degree of discretion mature judgment and tact in handling issues of a sensitive nature and effective verbal written and interpersonal communication skills necessary to effectively explain present direct negotiate and influence others.
- Effective interpersonal verbal and written communication skills necessary to handle sensitive and confidential issues with tact discretion and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Effective analytical skills with the ability to anticipate identify and resolve complex issues effectively.
- Knowledge of appropriate handling of sensitive and/or classified documents and protection.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our values visit Clearance
This position requires a Department of Energy (DOE) Qlevel clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Qlevel clearance requires U.S. citizenship.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
PrePlacement Medical Exam
A job related preplacement medical examination may be required.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under Find Your Job of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent we strongly recommend you do not respond.
To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and nonemployee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
