Contract Specialist
Contract Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 50633 - 88607
1 Vacancy
Job Description
Description of Work
This position will be responsible for the development evaluation and preparation of contracts between DHSR and contract vendors.
Prepares solicitation documents for IT and nonIT goods and services provides technical assistance on contract process to all DHSR Sections and ensures compliance with internal and external documented requirements for contracts.
Facilitates the evaluation of the solicitation for proposal requests. Ensure all State contract policies and procedures are followed.
Works with contracts including contracts for services and financial assistance interdepartmental memorandum of agreements (IMOA) memorandum of agreements (MOA) and memorandum of understandings (MOU).
Works with DHSR section leaderships designee (Contract Manager/Administrator) to develop the key components of all the various types of contractual documents with particular emphasis on the scope of work performance measures funding and budget. Further documents such as w9s State and Federal certifications IRS tax exempt verifications and Federal Funding Accountability and Transparency Act (FFATA) reporting forms are reviewed and provided as part of vendor/contractor information. Further this position will be required to complete all IT related contract documents for contracts with IT components including exception forms privacy threshold agreements etc.
Shepherds the draft contract documents thru the various Departmentlevel approval stages including DHHS Office of Procurement Contracts and Grants DHHS Controllers Office DHHS Information Technology Division and NC Department of Information Technology. Serves as liaison between all parties and assist in problemsolving and process navigation to get the final contract executed.
Responsible for entering information into and tracking the life of contracts in NC OpenWindows as well as through department approval flows. Ensures data is entered for financial assistance contracts into the FFATA Subaward Reporting System (FSRS/SAM) as required. Further the position ensures all required financial assistance contracts are entered into the Enterprise Business System (EBS formerly NC Grants).
Responsible for creating updating and maintaining contract files. A contract file will contain: a copy of the executed contract contract terms/renewal options executed renewals/amendments all contract attachments general correspondence purchase order information requests for payments any relevant contract monitoring documents etc. Ensures the completion of compliance supplements for audit purposes and maintain DHSRs contract monitoring plan to ensure proper contract .
Responsible for creating purchase orders (PO) in eProcurement making PO line adjustments through change orders in eProcurement processing contract payments and closing POs in the North Carolina Financial System (NCFS). Must compare the contract terms with payment requests to ensure accuracy.
About NC Department of Health and Human Services:
The North Carolina Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and to accomplish this we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.
Compensation & Benefits:
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options standard and supplemental retirement plans and the NCFlex program (numerous highquality lowcost benefits on a pretax basis). Employees also receive paid vacation sick and community service leave. In addition paid parental leave is available to eligible employees.
Visit website for State BenefitsKnowledge Skills and Abilities / Competencies
To receive credit for all of your work history and credentials you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified applicants must document on the application that they possess all of the following:
The Knowledge Skills and Abilities listed below along with the Minimum Education and Experience Requirements are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application (additional statement below). Click these links for additional information: Introduction to the Job Application and Addressing Knowledge Skills and Abilities.
- Experience working with contracts;
- Experience negotiating new contracts;
- Expereince composing general routine contract documents and correspondence;
Minimum Education and Experience Requirements
Minimum Education and Experience Bachelor s degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience. Necessary Special Requirements Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See for details.
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: uses the MeritBased Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veterans Preference must attach a DD214 Member4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.
Applications for positions requiring specific coursework must be accompanied by a copy of the applicants transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service please visit the NACES membership website at Transcripts degree evaluations and cover letters may be uploaded with your application.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status please contact Talent Acquisition at
To check the status of an application please log in to your NC Government Job Opportunities account and click Application Status.
For technical issues with your application please call the NeoGov Help Line at. If you have a technical issue with your Government Jobs account please call their Help Line at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
