Royal Service Agent

As a Royal Service Agent at Fairmont La Hacienda Costa del Sol you will be the central communication link between our guests and all hotel departments playing a crucial role in delivering highly personalized and anticipatory service in line with Forbes Travel Guide and LQA (Leading Quality Assurance) standards. You will ensure that each guest interaction reflects warmth efficiency and luxury and contributes to a flawless stay experience.

This position requires not only exceptional communication skills and operational knowledge but also discretion attention to detail and a deep understanding of luxury service philosophy. You will also contribute to hotelwide initiatives and support internal teams through key administrative and operational assignments.

Responsibilities:

Answer all incoming calls (internal and external) with impeccable telephone etiquette a polished tone of voice and brandaligned greeting standards.

Deliver accurate information on hotel services facilities promotions and general inquiries while remaining calm clear and composed at all times.

Handle and process wakeup call requests with precision and confirm details to ensure guest satisfaction.

Manage inroom dining (IRD) orders by capturing detailed information confirming preferences and coordinating with the kitchen and IRD team for timely delivery.

Respond promptly to housekeeping and turndown requests ensuring followup and service closure.

Handle maintenance requests and ensure efficient coordination with the Engineering team tracking progress and guest updates.

Assist with Conciergerelated queries such as restaurant recommendations transportation local area knowledge and ticket bookings by directing appropriately or handling internally when possible.

Log track and close guest requests using property management systems and service platforms (e.g. Opera Rainbow ALICE) ensuring complete and accurate documentation.

Monitor and handle emergency calls and critical situations in alignment with hotel protocols prioritizing guest safety and confidentiality.

Ensure all guest interactions are in full adherence to Forbes 5Star and LQA service standards demonstrating elevated emotional intelligence empathy and attention to detail.

Maintain a poised and polished presence throughout all communications actively listening and personalizing each guest interaction.

Support the creation and enhancement of guest profiles collecting preferences and updating systems to allow for highly tailored service across departments.

Assist in the preparation of VIP arrival reports ensuring accuracy and relevance of guest information.

Collaborate with Butler Guest Experience and Rooms Division teams to validate preferences past feedback and personalize prearrival communication and instay details.

Conduct online research and profile enhancement for highprofile or repeat guests using public sources and internal records to anticipate expectations.

Ensure VIP communications (e.g. prearrival calls special requests) are professionally handled and personalized according to guest tier and profile.

Participate in interdepartmental projects such as:

o Assisting with internal presentations and documents.

o Compiling or updating guest services guides telephone directories and SOP documentation.

o Supporting initiatives related to guest satisfaction service recovery or brand training.

Perform clerical and backoffice duties including:

o Filing printing tracking guest feedback.

o Assisting in compiling and formatting daily weekly and monthly reports for internal use.

o Updating internal databases and team communication platforms.

Provide support to other departments as needed demonstrating flexibility and collaboration especially during high occupancy periods or special events.

Be open and responsive to perform additional tasks that are logical and aligned with the role even if not explicitly mentioned in the core responsibilities.

Qualifications :

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions:

Previous experience in a similar role within a luxury hotel or hospitality environment is preferred.

Exceptional verbal and written communication skills with a professional and elegant telephone manner.

Fluent in English and Spanish; additional languages are a distinct advantage.

Proficient in hotel systems including Opera ALICE HotSOS Microsoft Office Suite; fast learner with technology.

Strong organizational skills and the ability to multitask in a fastpaced environment.

Naturally warm empathetic and detailoriented with a passion for luxury hospitality and service excellence.

Capable of working independently and as part of a team with a high sense of responsibility and discretion.

Candidate must be a citizen of the European Union or possess a valid work permit for Spain.

Additional Information :

What is in it for you:

• Discounted hotel rooms and food and beverage rates to employees at our sister properties around the globe.
• We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential.
• Opportunity to develop your talent and grow within your property and across the world!

Remote Work :

No

Employment Type :

Fulltime